UNITED
STATES
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SECURITIES AND EXCHANGE COMMISSION
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Washington, D.C. 20549
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SCHEDULE 14A
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Proxy
Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No. )
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Filed by the Registrant
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Filed by a Party other than the
Registrant
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for
Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to
§240.14a-12
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Virginia
Commerce Bancorp, Inc.
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(Name
of Registrant as Specified In Its Charter)
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(Name
of Person(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (Check the
appropriate box):
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x
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No fee required.
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Fee computed on table below per
Exchange Act Rules 14a-6(i)(1) and 0-11.
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(1)
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Title of each class of securities to
which transaction applies:
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(2)
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Aggregate number of securities to
which transaction applies:
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(3)
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Per unit price or other underlying
value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth
the amount on which the filing fee is calculated and state how it was
determined):
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(4)
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Proposed maximum aggregate value of
transaction:
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(5)
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Total fee paid:
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Fee paid previously with preliminary
materials.
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Check box if any part of the fee is
offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing
for which the offsetting fee was paid previously. Identify the previous
filing by registration statement number, or the Form or Schedule and the date
of its filing.
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(1)
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Amount Previously Paid:
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(2)
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Form, Schedule or Registration
Statement No.:
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(3)
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Filing Party:
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(4)
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Date Filed:
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VIRGINIA COMMERCE BANCORP,
INC.
5350 Lee
Highway
Arlington,
Virginia 22207
NOTICE OF
ANNUAL MEETING OF STOCKHOLDERS
To be held April 30,
2008
To the Stockholders:
The
Annual Meeting of Stockholders of Virginia Commerce Bancorp, Inc. (the Company)
will be held at:
The Washington Golf &
Country Club
3017 North Glebe Road
Arlington, Virginia 22207
on April 30, 2008 at 4:00 p.m. for the
following purposes:
(1)
To elect eight (8) directors to
serve until their successors are duly elected and qualified;
(2)
To amend the Companys Employee Stock
Purchase Plan to extend the term of the plan to June 2013;
(3)
To transact such other business as may
properly come before the meeting or any adjournment or postponement of the
meeting.
Stockholders
of record as of the close of business on March 7, 2008 are entitled to
notice of and to vote at the meeting or any adjournment or postponement of the
meeting.
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By Order of the Board of Directors
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Robert H. LHommedieu
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Secretary
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March 21, 2008
Please sign, date and return your
proxy promptly, whether or not you plan to attend the meeting in person. No postage is required if mailed in the
United States in the enclosed envelope.
If you attend the meeting, you may, if you desire, revoke your proxy and
vote in person.
VIRGINIA
COMMERCE BANCORP, INC.
5350 Lee Highway
Arlington, Virginia 22207
ANNUAL MEETING OF
STOCKHOLDERS
Proxy
Statement
INTRODUCTION
This
proxy statement is being sent to stockholders of Virginia Commerce Bancorp, Inc.,
a Virginia corporation (the Company), in connection with the solicitation of
proxies by the Board of Directors of the Company for use at the Annual Meeting
of Stockholders to be held at 4:00 p.m. on April 30, 2008, and at any
adjournment or postponement of the meeting.
The purposes of the meeting are:
(1)
electing eight (8) directors to
serve
until
their successors are duly
elected and qualified;
(2)
amending the Companys Employee
Stock
Purchase Plan to extend the term of
the plan to June 2013;
(3)
transacting such other business as may
properly
come before the meeting or any
adjournment or postponement of the meeting.
The meeting will be held at:
The Washington Golf &
Country Club
3017 North Glebe Road
Arlington, Virginia 22207
This
proxy statement and proxy card are being sent to stockholders of the Company on
or about March 21, 2008. A copy of
our Annual Report on Form 10-K for the year ended December 31, 2007,
which includes our audited financial statements, also accompanies this proxy
statement.
VOTING
RIGHTS AND PROXIES
Voting Rights
Only
stockholders of record at the close of business on March 7, 2008, will be
entitled to notice of and to vote at the meeting or any adjournment or
postponement of the meeting. On that
date, there were 24,121,923 shares of our common stock, par value $1.00 per
share, outstanding. At March 7,
2008, the outstanding common stock was held by approximately an aggregate of
3,235 beneficial stockholders, including 585 stockholders of record. The common
stock is the only class of the Companys stock of which shares are outstanding.
Each share of common stock is entitled to one vote on all matters submitted to
a vote of the stockholders. Stockholders do not have the right to cumulate
votes in the election of directors. The
presence at the meeting, in person or by proxy, of not less than a majority of
the total number of outstanding shares of common stock is necessary to
constitute a quorum.
Proxies
Properly
executed proxies which are received by the Company in time to be voted at the
meeting will be voted as specified by the stockholder giving the proxy.
In
the absence of specific instructions, proxies received will be voted
FOR
the election of the nominees for
election as directors. Management does not know of any matters other than those
described in this proxy statement that will be brought before the meeting. If other matters are properly brought before
the meeting, the persons named in the proxy intend to vote the shares to which
the proxies relate in accordance with their best judgment.
The judges of election appointed by the Board of
Directors for the meeting will determine the presence of a quorum and will
tabulate the votes cast at the meeting. Abstentions will be treated as present
for purposes of determining a quorum, but as unvoted for purposes of
determining the approval of any matter submitted to the vote of stockholders.
If a broker indicates that he or she does not have discretionary authority to
vote any shares of common stock on a particular matter, such shares will be
treated as present for general quorum purposes, but will not be considered as
present or voted with respect to that matter.
It is important that you vote.
If your shares are held in street name, your bank or broker may not vote
your shares unless you provide them with voting instructions.
Please
sign, date, mark and promptly return the enclosed proxy in the postage-paid
envelope provided for this purpose in order to assure that your shares are
voted. You may revoke your proxy at any time before it is voted at the meeting:
·
by granting a later
proxy with respect to the same shares; or
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by sending written
notice to Peter A. Converse, Chief Executive Officer of the Company, at the
address noted above, at any time prior to the proxy being voted; or
·
by voting in person
at the meeting.
Attendance
at the meeting will not, in itself, revoke a proxy. If your shares are held in the name of your
bank or broker, you will need additional documentation to vote in person at the
meeting. Please see the voting form
provided by your bank or broker for additional information regarding the voting
of your shares.
Many stockholders whose shares are held
in an account at a brokerage firm or bank will have the option to submit their
proxies or voting instructions electronically through the Internet or by
telephone. Stockholders should check the voting form or instructions provided
by their record holder to see which options are available. Stockholders
submitting proxies or voting instructions electronically should understand that
there may be costs associated with electronic access, such as usage charges
from Internet access providers and telephone companies, that would be borne by
the stockholder. To revoke a proxy previously submitted electronically, a
stockholder may simply submit a new proxy at a later date before the taking of
the vote at the meeting, in which case, the later submitted proxy will be
recorded and the earlier proxy will be revoked.
The
enclosed proxy is being solicited on behalf of the Board of Directors of the
Company. The cost of this proxy
solicitation is being borne by the Company.
In addition to the use of the mail, proxies may be solicited personally
or by telephone, by officers, regular employees or directors of the Company,
who will not be compensated for any such services. Brokerage firms, fiduciaries and other
custodians who forward soliciting material to the beneficial owners of shares
of common stock held of record by them will be reimbursed for their reasonable
expenses incurred in forwarding such material.
The Company has not retained a professional proxy solicitor or other
firm to assist it, for compensation, with the solicitation of proxies, although
it may do so if deemed appropriate.
2
VOTING
SECURITIES AND PRINCIPAL HOLDERS
Securities Ownership of Directors
and Officers
The
following table sets forth certain information as of March 7, 2008
concerning the number and percentage of shares of the Companys common stock
beneficially owned by its directors, nominees for director, the executive
officers who are not members of the Board of Directors, the compensation of
whom is disclosed in this proxy statement, and by its directors and all
executive officers as a group. In addition, the table includes information with
respect to persons known to the Company who own or may be deemed to own more
than five percent of the Companys stock as of March 7, 2008. Except as
otherwise indicated, all shares are owned directly, the named person possesses
sole voting and sole investment power with respect to all such shares, and none
of such shares are pledged as security.
The Company knows of no other person or persons, other than street name
nominee owners, who, beneficially or of record, own in excess of five percent
of the Companys common stock. Further,
the Company is not aware of any arrangement which at a subsequent date may
result in a change of control of the Company.
Directors and Nominees for
Director:
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Number of Shares
Beneficially Owned
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Percentage of Class
Beneficially Owned(1)
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Leonard Adler,
Director
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649,724
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(2)
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2.68
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%
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Michael G.
Anzilotti, Director and President of the Company
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51,721
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(3)
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0.21
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%
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Peter A.
Converse, Director and Chief Executive Officer of the Company, President and
Chief Executive Officer of the Bank
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896,083
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(4)
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3.67
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%
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W. Douglas
Fisher, Chairman of the Board of Directors
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646,367
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(5)
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2.67
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%
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David M.
Guernsey, Vice Chairman of the Board of Directors
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259,460
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((6)
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1.07
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%
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Robert H.
LHommedieu, Director and Secretary
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823,125
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(7)
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3.41
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%
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Norris E.
Mitchell, Director
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994,333
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(8)
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4.12
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%
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Arthur L.
Walters, Vice Chairman of the Board of Directors
4141 N. Henderson Road
Arlington, Virginia 22203
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2,878,879
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(9)
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11.93
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%
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Executive
Officers Who Are Not Directors:
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Richard B.
Anderson, Jr., Executive Vice President, CLO
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189,075
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(10)
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0.78
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%
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William K.
Beauchesne, Executive Vice President, CFO
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106,720
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(11)
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0.44
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%
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Steven A.
Reeder, Executive Vice President, Retail
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14,696
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(12)
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0.06
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%
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All directors
and executive officers as a group (13 persons)
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7,568,238
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(13)
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30.21
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%
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Other
5% Stockholders
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Baron Capital
Group, Inc.
Ronald Baron
767 Fifth Avenue
New York, New York 10153
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1,423,540
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(14)
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5.90
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%
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(1)
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Based
on
24,121,923
shares outstanding as of
March 7, 2008, except with respect to individuals holding options to
acquire common stock exercisable within sixty days of March 7, 2008, in
which event represents percentage of shares issued and outstanding as of
March 7, 2008 plus the number of such options held by such person, and
all directors and officers as a group, which represents percentage of shares
outstanding as of March 7, 2008 plus the number of such options held by
all such persons as a group.
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(2)
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Includes
presently exercisable options to acquire 89,501 shares of common stock and
180,121 shares held by Adler NN, LLC, over which Mr. Adler has sole
voting power.
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(3)
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Includes
presently exercisable options to acquire 34,785 shares of common stock and
3,136 shares held jointly by Mr. Anzilotti and his wife, over which they
share voting and investment power.
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(4)
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Includes
presently exercisable options to acquire 311,812 shares of common stock.
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(5)
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Includes
presently exercisable options to acquire 61,891 shares of common stock and
365,290 shares held jointly by Mr. Fisher and his wife, over which they
share voting and investment power.
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(6)
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Includes
presently exercisable options to acquire 81,501 shares of common stock and
9,332 shares held by Guernsey Office Products, Inc., of which
Mr. Guernsey is Chief Executive Officer and principal shareowner.
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(7)
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Includes
presently exercisable options to acquire 32,312 shares of common stock.
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(8)
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Includes
presently exercisable options to acquire 1,760 shares of common stock.
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(9)
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Includes
presently exercisable options to acquire 1,100 shares of common stock and
2,249,207 shares held jointly by Mr. Walters and his wife over which
they share voting and investment power, and 416,648 shares held by C.W. Cobb
and Associates, of which Mr. Walters is President.
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(10)
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Includes
presently exercisable options to acquire 152,356 shares of common stock.
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(11)
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Includes
presently exercisable options to acquire 98,987 shares of common stock.
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(12)
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Includes
presently exercisable options to acquire 14,135 shares of common stock.
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(13)
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Includes
presently exercisable options to acquire 929,318 shares of common stock.
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(14)
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Includes
1,388,500 shares held by BAMCO Inc. and 35,040 shares held by Baron Capital
Management, Inc. which are subsidiaries of Baron Capital
Group, Inc., of which Mr. Baron owns a controlling interest and is
Chairman and Chief Executive Officer.
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4
PROPOSAL 1 -
ELECTION OF DIRECTORS
Eight
(8) directors will be elected at the meeting for a one year period until
the 2008 Annual Meeting of Stockholders and until their successors have been
elected and qualified. Unless authority
is withheld, all proxies in response to this solicitation will be voted for the
election of the nominees listed below.
Each nominee has indicated a willingness to serve if elected. However, if any nominee becomes unable to
serve, the proxies received in response to this solicitation will be voted for
a replacement nominee selected in accordance with the best judgment of the
proxy holders named therein. Each of the
nominees for election as director currently serves as a director. The Board of Directors has determined that
each director other than Mr. Converse and Mr. Anzilotti is an independent
director as that term is defined in Rule 4200(a)(15) of The NASDAQ Stock
Market (the NASDAQ). In making this determination, the Board of
Directors was aware of and considered the loan and deposit relationships with
directors and their related interests which the Company enters into in the
ordinary course of its business and the arrangements which are disclosed under Transactions
with Related Parties in this proxy statement.
Vote Required and Recommendation of the Board of
Directors.
Nominees
receiving a plurality of the votes cast at the meeting in the election of
directors will be elected as directors in the order of the number of votes
received.
The Board of Directors recommends that stockholders vote FOR each of the
nominees for election to the Board of Directors.
Nominees for Election as Directors
Name and Age(1)
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Position
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Principal
Occupation During Past Five Years
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Director
Since(2)
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Leonard Adler, 72
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Director
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Chairman of the Board, Adler
Financial Group (real estate and investments); Principal, Total Crafts
(retail craft chain)
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1998(3)
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Michael G. Anzilotti, 58
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Director and President of the
Company
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President of the Company
(July 2004 to present); President and CEO of First Virginia Bank -
Northern Virginia (1995 to 2003)
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2004
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Peter A. Converse, 57
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Director and CEO of the
Company; President and CEO of the Bank
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President and CEO of the Bank
(January 1994 to present); Senior Vice President/Chief Lending Officer,
Federal Capital Bank (March 1992 to December 1993); Senior Vice
President, Bank of Maryland (October 1990 to March 1992); Executive
Vice President/Chief Lending Officer, Century National Bank (May 1986 to
July 1990)
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1994
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W. Douglas Fisher, 70
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Chairman of the Board
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Retired - Vice President and
founder, Aztech Corp. (computer systems) 1969 to 1990 and 1992-1997; Vice
President, Executive Systems, Inc. (computer systems) (1990 to 1992)
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1988
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David M. Guernsey, 60
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Vice Chairman of the Board
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Principal shareowner and Chief
Executive Officer, Guernsey Office Products, Inc.
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1988
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Robert H. LHommedieu, 81
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Director and Secretary
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Retired, Vice President and
founder, Hess, Egan, Hagerty and LHommedieu, Inc. (insurance brokerage)
(1974 through 1991)
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1988
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Norris E. Mitchell, 71
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Director
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Co-Owner, Gardner Homes
Realtors
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1988
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Arthur L. Walters, 88
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Vice Chairman of the Board
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Owner and President,
TransAmerican Bankshares and various affiliates; President, C. W. Cobb and
Associates, Inc., (mortgage bankers); co-owner of various real estate
development and management companies
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1993
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(1)
As of March 7, 2008.
(2)
The Company became the holding company
for Virginia Commerce Bank (the Bank), the Companys wholly owned subsidiary,
on December 22, 1999. The date of commencement of service shown includes
service prior to December 23, 1999 as director of the Bank.
(3)
Mr. Adler was appointed to the Board
of Directors of the Bank effective January 1998. He previously served as a member of the Board
of Directors of the Bank from 1989 to 1991.
5
Committees, Meetings and Procedures of the Board
of Directors
Meetings
. The Board of Directors of the Company met twelve
(12) times during 2007. All members of the Board of Directors attended at least
75% of the meetings held by the Board of Directors of the Company and by all
committees on which such members served during the 2007 fiscal year or any
portion thereof.
Audit Committee
. The Board of Directors has a standing Audit
Committee, which is a joint committee of the Company and the Bank. The Audit
Committee is responsible for the selection, review and oversight of the Companys
independent accountants, the approval of all audit, review and attest services
provided by the independent accountants, the integrity of the Companys
reporting practices and the evaluation of the Companys internal controls and
accounting procedures. It also periodically reviews audit reports with the
Companys independent auditors. The Audit Committee is currently comprised of Messrs. Fisher,
LHommedieu and Mitchell. Each of the members of the Audit Committee is
independent, as determined under the definition of independence adopted by
NASDAQ for audit committee members in Rule 4350(d)(2)(A). The Board of
Directors has adopted a written charter for the Audit Committee. A copy of the
charter is available on the Companys website at www.vcbonline.com. During the
2007 fiscal year, the Audit Committee met four (4) times. The Board of
Directors has determined that Mr. Mitchell is an audit committee
financial expert as defined under regulations of the Securities and Exchange
Commission.
The audit
committee is also responsible for the pre-approval of all non-audit services
provided by its independent auditors. Non-audit services are only provided by
the Companys auditors to the extent permitted by law. Pre-approval is required
unless a
de minimus
exception is met. To qualify
for the
de minimus
exception, the aggregate
amount of all such non-audit services provided to the Company must constitute
not more than five percent of the total amount of revenues paid by the Company
to its independent auditors during the fiscal year in which the non-audit
services are provided; such services were not recognized by the Company at the
time of the engagement to be non-audit services; and the non-audit services are
promptly brought to the attention of the committee and approved prior to the
completion of the audit by the committee or by one or more members of the
committee to whom authority to grant such approval has been delegated by the
committee.
Nominations
. The Board of Directors does not have a standing
Nominating Committee. It is the policy of the Board of Directors that all
members of the Board of Directors who are independent within the meaning of NASDAQ
Rule 4200(a)(15) participate in the nomination of directors, in order that
the broadest viewpoints and perspectives may be brought into the evaluation of
sitting directors, the decision whether to invite new directors and the
determination and evaluation of potential candidates for nomination as
director. The Board of Directors has adopted a charter addressing the
nominations process. A copy of the charter is available on the Companys
website at www.vcbonline.com.
With the exception
of Mr. Converse, who, in accordance with the law then applicable to the
Bank, was appointed as a director of the Bank when he became President in 1994,
Mr. Adler, who became a director of the Bank shortly after its
organization and returned to the Board in 1998, and Mr. Anzilotti, who was
appointed a director when he became President of the Company in 2004, each of
the directors of the Company was an original, or early, director of the Bank. To
date, the operations and management of the Company have not required the
expansion of the Board of Directors, and as such, the Board has not developed a
formal policy for the identification or evaluation of nominees. In general, if
the Board determined that expansion of the Board or replacement of a director
was necessary or appropriate, the Board expects that it would review, through
candidate interviews with members of the Board and management, consultation
with the candidates associates and through other means, a candidates honesty,
integrity, reputation in and commitment to the community, judgment, personality
and thinking style, willingness to invest in the Company, residence,
willingness to devote the necessary time, potential conflicts of interest,
independence, understanding of financial statements and issues, and the willingness
and ability to engage in meaningful and constructive discussion regarding
Company issues. The Board would review any special expertise, for example,
expertise that qualify a person as an audit committee financial expert, and
membership or influence in a particular geographic or business target market,
or other relevant business experience.
The Board of
Directors, or those directors performing the nominating function, will consider
director candidates nominated by stockholders during such times as the Company
is actively considering obtaining new
6
directors. Candidates recommended by stockholders will be evaluated
based on the same criteria described above. Stockholders desiring to suggest a
candidate for consideration should send a letter to the Companys Secretary and
include: (a) a statement that the writer is a stockholder (providing
evidence if the persons shares are held in street name) and is proposing a
candidate for consideration; (b) the name and contact information for the
candidate; (c) a statement of the candidates business and educational
experience; (d) information regarding the candidates qualifications to be
director, including but not limited to an evaluation of the factors discussed above
which the Board would consider in evaluating a candidate; (e) information
regarding any relationship or understanding between the proposing stockholder
and the candidate; (f) information regarding potential conflicts of
interest; and (g) a statement that the candidate is willing to be
considered and willing to serve as director if nominated and elected. Because
of the limited resources of the Company and the limited opportunity to seek
additional directors, there is no assurance that all stockholder proposed
candidates will be fully considered, that all candidates will be considered
equally, or that the proponent of any candidate or the proposed candidate will
be contacted by the Company or the Board, and no undertaking to do so is
implied by the willingness to consider candidates proposed by stockholders.
Compensation
. The Personnel and Compensation Committee (the Compensation
Committee), composed of all the directors of the Company who are independent
directors within the meaning of NASDAQ Rule 4200(a)(15), is responsible
for the adoption of the Companys personnel policies and establishing salary
and compensation guidelines and levels for all Company officers and personnel,
as well as the salary and compensation of all executive officers. The Compensation
Committee is also responsible for annually nominating the officers of the
Company, evaluating the performance thereof and recommending the grant of stock
options under the Companys 1998 Stock Option Plan. The Compensation Committee
has sole responsibility for making the determinations on salary, bonus and
other compensation matters for executive officers. During the 2007 fiscal year,
the Compensation Committee met one (1) time. The Compensation Committee
does not have a charter. See further information on compensation below under Executive
Officer Compensation and Certain Transactions.
Compensation Committee Interlocks and Insider Participation
.
No member of the Compensation Committee has served as one of our officers or
employees at any time. None of our executive officers serve as a member of the
compensation committee of any other company that has an executive officer
serving as a member of our Board of Directors. None of our executive officers
serve as a member of the board of directors of any other company that has an
executive office serving as a member of the Compensation Committee. Except for
loans and deposit transactions in the ordinary course of business made on
substantially the same terms, including interest rates and collateral, as those
for comparable transactions with unaffiliated parties, and not presenting more
than the normal risk of collectibility or other unfavorable features, no member
of the Compensation Committee or any of their related interests has any
material interest in any transaction involving more than $120,000 to which the
Company is a party.
Stockholder Communications
. Company stockholders who wish to
communicate with the Board of Directors or an individual director can write to
Virginia Commerce Bancorp, Inc., 5350 Lee Highway, Arlington, Virginia
22207, Attention: Lynda Cornell, Assistant to the Chief Executive Officer. Your
letter should indicate that you are a stockholder, and whether you own your
shares in street name. Depending on the subject matter, management will: (a) forward
the communication to the director or directors to whom it is addressed; (b) handle
the inquiry directly or delegate it to appropriate employees, such as where the
communication is a request for information, a stock related matter, or a matter
related to ordinary course matters in the conduct of the Companys banking
business; or (c) not forward the communication where it is primarily
commercial or political in nature, or where it relates to an improper,
frivolous or irrelevant topic. Communications which are not forwarded will be
retained until the next Board meeting, where they will be available to all
directors.
Director Attendance at the Annual Meeting
. The Board
believes it is important for all directors to attend the annual meeting of
stockholders in order to show their support for the Company and to provide an
opportunity for stockholders to communicate any concerns to them. Accordingly,
it is the policy of the Company to encourage all directors to attend each
annual meeting of stockholders unless they are unable to attend by reason of
personal or family illness or pressing matters. All of the Companys directors
attended the 2007 annual meeting of stockholders.
7
Audit Committee Report
The
Audit Committee has been appointed to assist the Board of Directors in
fulfilling the Boards oversight
responsibilities by reviewing the financial information that will be provided
to the stockholders and others, the systems of internal controls established by
management and the Board and the independence and performance of the Companys
audit process.
The Audit Committee has:
(1) reviewed and discussed
with management the audited financial statements included in the Companys
Annual Report on Form 10-K;
(2) discussed with Yount,
Hyde & Barbour, P.C., the Companys independent auditors, the matters
required to be discussed by statement of Auditing Standards No. 61, ,
Communications with Audit Committees
, as amended, as adopted
by the Public Company Accounting Oversight Board in Rule 3200T; and; and
(3) received the written
disclosures and letter from Yount, Hyde & Barbour, as required by
Independence Standards Board Standard No. 1,
Independence Discussions with Audit Committees
, as adopted by the
Public Company Accounting Oversight Board in Rule 3600T, and discussed
with Yount, Hyde & Barbour, its independence.
Based
on these reviews and discussions, the Audit Committee has recommended to the
Board of Directors that the audited financial statements be included in the
Companys Annual Report on Form 10-K for the year ended December 31,
2007. The Audit Committee has also
considered whether the amount and nature of non-audit services provided by
Yount, Hyde & Barbour is compatible with the auditors independence.
|
Members of the
Audit Committee
|
|
|
|
Robert H.
LHommedieu, Chairman
|
|
W. Douglas
Fisher
|
|
Norris E.
Mitchell
|
Director Compensation
The
following table sets forth information regarding compensation paid to
non-employee directors during the fiscal year ended December 31, 2007.
Director Compensation
Name
|
|
Fees
Earned or
Paid in Cash
|
|
Option
Awards(1)(2)
|
|
All
Other
Compensation
|
|
Changes
in
Pension Value
and Nonqualified
Deferred
Compensation
Earnings
|
|
Total
|
|
Leonard Adler
|
|
$
|
48,000
|
|
$
|
7,940
|
|
|
|
|
|
$
|
55,940
|
|
W. Douglas Fisher
|
|
$
|
48,000
|
|
$
|
7,940
|
|
|
|
|
|
$
|
55,940
|
|
David M. Guernsey
|
|
$
|
48,000
|
|
$
|
7,940
|
|
|
|
|
|
$
|
55,940
|
|
Robert H. LHommedieu
|
|
$
|
48,000
|
|
$
|
7,940
|
|
|
|
|
|
$
|
55,940
|
|
Norris E. Mitchell
|
|
$
|
48,000
|
|
$
|
7,940
|
|
|
|
|
|
$
|
55,940
|
|
Arthur L. Walters
|
|
$
|
48,000
|
|
$
|
7,940
|
|
|
|
|
|
$
|
55,940
|
|
(1)
Represents the amount of expense recognized in 2007 with respect to
option awards for financial reporting purposes.
The grant date fair value of the 2007 option awards for each director
was $18,885. Please refer to note 12 to
the Companys Consolidated Financial Statements for the year ended December 31,
2007 for a discussion of the assumptions used in calculating the grant date
fair value.
(2)
At December 31, 2007, the non-employee directors had outstanding
option awards, vested and unvested, to purchase shares of common stock as
follows: Mr. Adler - 93,741 shares; Mr. Fisher - 66,131 shares; Mr. Guernsey
- 85,741 shares; Mr. LHommedieu - 36,552 shares; Mr. Mitchell -
6,000 shares and Mr. Walters - 5,340 shares.
8
During
the fiscal year ended December 31, 2007, the directors received an
aggregate of $336,000 for attendance at meetings of the Board of Directors of
the Company and the Bank. All directors
other than Mr. Anzilotti were entitled to receive $4,000 monthly for
attendance at Board and committee meetings. Mr. Anzilotti is not entitled
to receive fees for his service as a director.
Mr. Converse receives payment of cash fees for Board service, which
are reflected in the Summary Compensation Table under All Other Compensation.
Additionally,
in January 2007, each of the six outside directors was granted options to
purchase 2,200 shares of common stock, at an exercise price of $17.59 per
share, as adjusted for a 10% dividend paid in May 2007. In April 2007, each of the six outside
directors were also granted options to purchase 500 shares of common, at an
exercise price of $19.00 per share, as adjusted for a 10% dividend paid in May 2007. The options vest in five equal annual
installments commencing on the first anniversary of the date of grant, and have
a term of 10 years from the date of grant.
The directors
receive no separate compensation for attendance at committee meetings. Directors are currently entitled to receive a
fee of $4,000 per month for attendance at all board and committee meetings. In January 2008,
each of the six outside directors was granted options to purchase 6,000 shares
of common stock, at an exercise price of $11.74 per share, vesting in five
annual installments commencing on the first anniversary of the grant date and
having a ten-year term from the date of grant.
The grant date fair value of the 2008 option awards for each director
was $27,180.
Outside
directors are entitled to defer all or a portion of their fees pursuant to the
Companys Deferred Compensation Plan discussed below. No director, other than Mr. Walters,
deferred any fees in 2007 under the plan.
The Company does not maintain any non-equity incentive plans or
compensation programs, or defined benefit retirement plans, for directors.
Executive Officers Who Are Not
Directors
The
following information is provided with respect to the current executive
officers of the Company who are not directors.
Name
|
|
Age
|
|
Position
|
Richard B. Anderson, Jr.
|
|
53
|
|
Executive Vice President and
Chief Lending Officer
|
William K. Beauchesne
|
|
51
|
|
Executive Vice President and
Chief Financial Officer
|
Patricia M. Ostrander
|
|
41
|
|
Executive Vice President -
Human Resources
|
John P. Perseo, Jr.
|
|
62
|
|
Executive Vice President -
Operations & Technology
|
Steven A. Reeder
|
|
41
|
|
Executive Vice President -
Retail Banking
|
Richard B. Anderson, Jr.
- Mr. Anderson, Executive
Vice President and Chief Lending Officer of the Bank, joined Virginia Commerce
Bank in May 1996. Prior to joining
the Bank, Mr. Anderson was a Senior Vice President and Senior Commercial
Loan Officer at Allegiance Bank, N.A., Bethesda, Maryland, (March 1987 to April 1996).
Mr. Anderson has over 31 years of managerial, administrative and
operational lending experience.
William K. Beauchesne
- Mr. Beauchesne, Executive Vice
President and Chief Financial Officer of the Bank, joined the Bank in August 1995. Prior to joining the Bank, Mr. Beauchesne
served as Chief Operations Officer and Director of Metropolitan Bank for
Savings, FSB, Arlington, Virginia (November 1986 to May 1993). Mr. Beauchesne has over 32 years of
accounting, operations and financial management experience in the banking
industry.
Patricia M. Ostrander
- Ms. Ostrander, Executive Vice President - Human Resources, joined
the Bank in May 1994 as Loan Administration Officer. Prior to joining the Bank, Ms. Ostrander
was a Loan Administration Officer at Tysons National Bank, McLean, Virginia (December 1992
to April 1994). Ms. Ostrander
has over 19 years of managerial, administrative and operational lending
experience in the banking industry.
John P. Perseo, Jr.
-
Mr. Perseo,
Executive Vice President - Operations and Technology, joined the Bank in April 2005
as Senior Vice President - Information Technology, and assumed his current
title in January 2006. Prior to
joining the Bank, Mr. Perseo served as Senior Vice President, IT
Application Development, at First Virginia Bank Northern Virginia, from 1999
until its merger with BB&T in 2004 and Project Manager, at Management
Technology Inc. from 2004 until 2005. Mr. Perseo
has over 35 years of experience in banking technology and operations.
9
Steven A. Reeder
- Mr. Reeder, Executive Vice President
- Retail Banking, joined the Bank in June 2005. Prior to joining the Bank,
Mr. Reeder served as Senior Vice President and Retail Banking Manager for
BB&Ts branch network in Loudoun, Prince William, Stafford, and
Spotsylvania counties. He served in a similar capacity with First Virginia Bank
- Northern Virginia from 2001 until its merger with BB&T in 2003. Mr. Reeder
has over 19 years of retail experience in the banking industry.
EXECUTIVE OFFICER COMPENSATION AND CERTAIN
TRANSACTIONS
Compensation
Disclosure and Analysis
In this Compensation Disclosure
and Analysis (CD&A), we give an overview and analysis of our compensation
program and policies, the material compensation decisions we have made under
those programs and policies, and the material factors that we considered in
making those decisions. Later in this proxy statement under the heading Executive
Compensation Tables, you will find a series of tables containing specific
information about the compensation earned or paid in 2007 to
Mr. Converse, the Chief Executive Officer of
the Company, Mr. Beauchesne, the Chief Financial Officer, and the three
most highly compensated executive officers of the Company (including officers
of the Bank) who received total compensation of $100,000 or more during the
fiscal year ended December 31, 2007
, referred to as our named
executive officers.
Compensation Objectives
The
primary objectives of the Compensation Committee of our Board of Directors with
respect to executive compensation is to tie annual and long-term cash and stock
incentives to the achievement of measurable Company and individual performance
objectives, thereby aligning the executives incentive with maintaining and
increasing stockholder value. We attempt
to achieve these objectives through compensation plans that tie a substantial
portion of our named executive officers overall compensation to our financial
performance. Our compensation philosophy is to reward our executives with compensation
at market competitive rates, while rewarding outstanding bank performance with
above-average total compensation.
During
2006, the Compensation Committee engaged the services of Clark Consulting (Clark)
to review executive compensation at the Company and to recommend potential
improvements regarding existing practices. The Compensation Committee requested
Clarks review, as an objective third party, to summarize issues relative to
topics such as competitive executive compensation and incentive practices with
the intent to identify appropriate compensation levels. The review utilized
2006 proxy data for a custom peer group of 20 publicly traded banks(1), the
selection of which was based upon similarities in asset size, geographic
location, and performance. The executive compensation paid in 2005 for this
proxy peer group then was increased 4%, to reflect general market movement in
executive compensation from 2005 to 2006, and to provide therefore a more
current comparison to the Company. In comparing 2005 year-end financial
information filed with the 2006 proxies, it was found that the Companys
performance was higher than that of its peers, with the majority of the Companys
financial measures above the 75
th
percentile of the peer group.
Therefore, based on our review of this peer group information, we believe that
our executive compensation is in line with our compensation philosophy as
stated above. Due to changes made to
executive compensation in January 2007 based on Clarks review and
recommendation that proxy peer group information need only be reviewed every
two years, the Committee did not feel it necessary to engage a new study for
determining executive compensation for 2008.
(1)
Sterling Financial Corporation (SLFI),
TrustCo Bank Corp NY (TRST), U.S.B. Holding Co., Inc. (UBH), Capital City
Bank Group, Inc. (CCBG), Sandy Spring Bancorp, Inc. (SASR), City
Holding Company (CHCO), Security Bank Corporation (SBKC), Hudson Valley Holding
Corp. (HUVL), First Indiana Corporation (FINB), Tompkins Trustco, Inc.
(TMP), CoBiz Inc. (COBZ), Union Bankshares Corporation (UBSH), First Community
Bancshares, Inc. (FCBC), TowneBank (TOWN), Univest Corporation of
Pennsylvania (UVSP), Interchange Financial Services Corp. (IFCJ), Virginia
Financial Group, Inc. (VFGI), Cardinal Financial Corporation (CFNL), FNB
Corporation (FNBP), and Severn Bancorp, Inc. (SVBI).
10
Compensation Components
The
key components of our executive compensation program consist of a base salary
and various performance-based compensation plans including our Annual Bonus
Plan, 1998 Stock Option Plan, and 401(k) Plan. Base salary and bonus, or cash compensation,
comprise the substantial portion of total executive compensation.
Base Salary
The
Compensation Committee believes that base salary for named executive officers
should be targeted at market competitive levels while rewarding outstanding
bank performance with above-average total compensation. Base salaries are
reviewed annually and adjusted from time to time, based on our review of market
data and assessment of Company and individual executive performance. Changes
made to base salaries for 2007 were targeted to the 50
th
percentile
of the custom peer group developed by Clark, despite the majority of our
performance measures being above the 75
th
percentile. For 2008, base salaries for all executive
officers increased only by an average of 3.21 percent increase due to the
changes made in 2007 and in recognition of continued challenges facing the
banking industry and U.S. economic conditions in 2008.
Annual Bonus Plan
Executive
management participates in the Companys Annual Bonus Plan. Under the Plan, an
executive is paid a percentage of his base salary based on achievement of Company
and individual performance objectives. Historically, and for the year ended December 31,
2005, the Company paid bonuses on a discretionary basis based on its
performance against budget with percentage increases, or decreases, generally
in proportion to the year-over-year increases in net earnings, if budget was
met or exceeded. There was no specific policy in terms of the bonus as a
percentage of base salary. For 2007 and beyond, the Annual Bonus Plan remains
discretionary; however, bonus payments will be guided by ranges within tiers
according to position and based on performance relative to both Company and
individual departmental goals and objectives.
The table below details the range of percentage bonus to base salary
each executive could earn, and the percentage of total bonus applicable to
Company and departmental/individual goals and objectives. These ranges are more
closely aligned with the 75
th
percentile of the peer group as well
as industry data for banks with assets of $1-5 billion. These ranges are a matter of guidance and not
an entitlement. The actual bonus which
an individual named executive officer may receive may be above or below the
range indicated, and may be based on an alternative weighting of the factors
indicated.
|
|
Award as a % of Salary
|
|
Goals & Objectives
|
Executive
|
|
Target Range
|
|
Maximum
|
|
Company
|
|
Departmental/
Individual
|
CEO
|
|
60%-100%
|
|
100%-150%
|
|
100%
|
|
0%
|
President-Holding Company
|
|
40% - 60%
|
|
60%- 80%
|
|
75%
|
|
25%
|
EVP-CLO
|
|
40% - 60%
|
|
60%-120%
|
|
25%
|
|
75%
|
EVP-CFO
|
|
40% - 60%
|
|
60%- 80%
|
|
75%
|
|
25%
|
EVP-Retail
|
|
30% - 40%
|
|
40%- 80%
|
|
25%
|
|
75%
|
The
Company performance measurements used to determine if the Company goals and
objectives are met, for all executives, is return on equity as well as various
other financial performance measures. The Chief Executive Officer is measured
solely on overall Company performance, while the Company Presidents individual
performance measurement is business development related, the EVP-CLOs
individual measurement is loan production, loan profitability and credit
quality related, the EVP-CFOs is based on asset /liability management and the
efficiency ratio, and the EVP-Retails measurement is based on retail banking
metrics and deposit generation.
All
other officers of the Company participate in the Annual Bonus Plan with formula
driven bonuses for production officers in lending, business development and
retail banking and subjective bonuses for non-production support officers. As
with the named executive officer participants, payouts are based on achieving
Company and individual performance objectives.
11
401(k) Plan
Our
401(k) Plan allows substantially all full-time officers and employees of
the company to defer a portion of their compensation, and provides a match of
up to 4% of their base salaries and bonus amounts, subject to certain IRS
limitations. While the decision to match employee contributions is
discretionary, in general, all employees receive the same percentage match.
Stock Options
We
believe that our long-term interests are best advanced by aligning the
interests of our executives and key non-executive officers with the interests
of our stockholders. Accordingly, we make options available to our executives
pursuant to our 1998 Stock Option Plan, which was adopted by our stockholders
in 1998. Options under the current plan are qualified stock options granted at
the then current fair market value at the time the option is granted.
Currently, options have a five year vesting period. Generally, options expire at the end of ten
years from the date of grant or ninety days after separation from the Company
for reasons other than cause, death or disability.
Option
grants are approved by our Compensation Committee in January each year, and
periodically for certain key new officer hires during the year. The Compensation Committee awards grants
based on a number of criteria including the relative rank of the executive
within the Company and his or her specific contributions to the success of the
Company. We believe the options serve to enhance stockholder value by aligning
the interest of our executives with those of the stockholders and also by
helping to retain our named executive officers through the extended vesting
period of the options. The table below details the range of option awards on
base salary each executive is eligible to earn, targeted to the 50
th
and 75
th
percentiles of the peer group, as well as industry data for
banks with assets of $1-5 billion, and provided as a matter of guidance and not
an entitlement for the named executives.
|
|
Award as a % of Salary
|
Executive
|
|
Up to 100% of Goal
|
|
Maximum
|
CEO
|
|
30%-40%
|
|
60%-80%
|
President-Holding Company
|
|
20%-30%
|
|
40%-60%
|
EVP
|
|
20%-30%
|
|
40%-60%
|
For 2007 performance, awards for all executive
officers were based on 30% of base salary, and calculated using the
Black-Scholes option-pricing model.
Employment and Severance
Arrangements
No named executive
officer, other than the Chief Executive Officer, has any severance
arrangements, any written employment agreement, or any agreement providing for
a payment upon a change in control of the Company. Since the beginning of his
tenure at the Company, Mr. Converse and the Compensation Committee have
had an oral agreement to provide him with a change in control agreement, which
would pay him one year of base salary in the event of his termination or
certain other events, following a change in control of the Company. Under the
terms of the Companys option plans, all options fully vest upon a change in
control.
Inter-Relationship of Elements of
Total Compensation
The
various elements of the compensation package are not interrelated. For example,
if it does not appear as though the target bonus will be achieved, the number
of options that will be granted may not be affected. There is no significant
interplay of the various elements of total compensation between each other. If
options that are granted in one year become underwater, the amount of the bonus
or base compensation to be paid the executive officer for the next year is not impacted. Similarly, if options become
extremely valuable, the amount of base compensation or bonus to be awarded for
the next year
is not affected. While the Board has discretion to make
exceptions to any base compensation or bonus payouts under existing plans, it
has not approved any exceptions to the plans with regard to any executive
officers.
12
Other Information
We
have not adopted formal stock ownership requirements for our executive officers
and directors. We encourage our executive officers and directors to make
investments in our Company stock as a long term investment, but do not have a
policy related to any required or target levels of investment. All of the executive officers and directors
own common stock and options to purchase common stock pursuant to our 1998
Stock Option Plan. We also have no policy with regard to the adjustment or
recovery of awards or payments if the relevant company performance measures
upon which they are based are restated or otherwise adjusted in a manner that
would reduce the size of an award or payment. Perquisites, which are not
material to the named executives overall compensation, are noted in the Summary
Compensation Table.
Input from the
Chief Executive Officer is considered by the Compensation Committee regarding
the criteria to be used to determine base salary, annual bonuses and other
benefits for executive officers other than the Chief Executive Officer.
Although input from the Chief Executive Officer is considered by the
Compensation Committee, it is not given any disproportionate weight. The
Compensation Committee has the final authority on compensation matters.
Compensation Committee Report
We
have reviewed and discussed the foregoing CD&A with management, as well as
with our compensation consultant, Clark Consulting. Based on our review and
discussion with management, we have recommended to the Board of Directors that
the CD&A be included in this proxy statement and incorporated by reference
in our annual report on Form 10-K for the year ended December 31,
2007.
|
Members of the Personnel and Compensation Committee
|
|
|
|
W. Douglas Fisher, Chairman
|
|
David M. Guernsey
|
|
Arthur L. Walters
|
|
Leonard Adler
|
|
Robert H. LHommedieu
|
|
Norris E. Mitchell
|
This report shall not be deemed to be incorporated by
reference by any general statement incorporating by reference this proxy
statement into any filing under the Securities Act of 1933, as amended, or the
Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed
filed under such acts.
Executive Compensation Tables
The
following table sets forth a comprehensive overview of the compensation for Mr. Converse,
the Chief Executive Officer of the Company, Mr. Beauchesne, the Chief
Financial Officer, and the three most highly compensated executive officers of
the Company (including officers of the Bank) who received total compensation of
$100,000 or more (without reference to the change in value of certain pension
benefits and above-market earnings on nonqualified deferred compensation plans)
during the fiscal year ended December 31, 2007.
13
Summary
Compensation Table
Name and Principal Position
|
|
Year
|
|
Salary
|
|
Bonus(1)
|
|
Option
Awards(2)
|
|
All Other
Compensation
|
|
Total
|
|
Peter A.
Converse,
|
|
2007
|
|
$
|
370,000
|
|
$
|
200,000
|
|
$
|
31,384
|
|
$
|
62,885
|
(3)
|
$
|
664,269
|
|
Director, Chief
Executive Officer Company; President and Chief Executive Officer Bank
|
|
2006
|
|
$
|
325,000
|
|
$
|
300,000
|
|
$
|
14,312
|
|
$
|
60,328
|
(4)
|
$
|
699,640
|
|
Michael G.
Anzilotti
|
|
2007
|
|
$
|
165,000
|
|
$
|
48,000
|
|
$
|
17,027
|
|
$
|
15,660
|
(5)
|
$
|
245,687
|
|
Director and President
of the Company
|
|
2006
|
|
$
|
150,000
|
|
$
|
60,000
|
|
$
|
8,808
|
|
$
|
12,846
|
(6)
|
$
|
231,654
|
|
Richard B.
Anderson, Jr.,
|
|
2007
|
|
$
|
225,000
|
|
$
|
100,000
|
|
$
|
21,828
|
|
$
|
15,000
|
(7)
|
$
|
361,828
|
|
Executive Vice
President and Chief Lending Officer Bank
|
|
2006
|
|
$
|
205,000
|
|
$
|
125,000
|
|
$
|
11,009
|
|
$
|
13,500
|
(8)
|
$
|
354,509
|
|
William K.
Beauchesne,
|
|
2007
|
|
$
|
185,000
|
|
$
|
56,000
|
|
$
|
20,016
|
|
$
|
15,000
|
(7)
|
$
|
276,016
|
|
Treasurer and Chief
Financial Officer Company; Executive Vice President and Chief Financial
Officer Bank
|
|
2006
|
|
$
|
170,000
|
|
$
|
70,000
|
|
$
|
11,009
|
|
$
|
13,500
|
(8)
|
$
|
264,509
|
|
Steven A.
Reeder,
|
|
2007
|
|
$
|
160,000
|
|
$
|
30,000
|
|
$
|
15,171
|
|
$
|
13,840
|
(9)
|
$
|
219,011
|
|
Executive Vice
President Retail Banking-Bank
|
|
2006
|
|
$
|
145,000
|
|
$
|
30,000
|
|
$
|
5,143
|
|
$
|
11,580
|
(10)
|
$
|
191,723
|
|
(1)
|
|
Reflects amounts earned
pursuant to the Companys Annual Bonus Plan. Amounts shown are earned and
accrue in the year indicated and are paid in the following year.
|
(2)
|
|
Represents
the amount of expense recognized in 2007 with respect to option awards for
financial reporting purposes. Please refer to note 12 to the Companys
Consolidated Financial Statements for the year ended December 31, 2007
for a discussion on the assumptions used in calculating the grant date fair
value.
|
(3)
|
|
Represents $9,000 of
401(k) matching contribution, $48,000 of director fees paid by the
Company/Bank and $5,885 in club memberships.
|
(4)
|
|
Represents $7,500 of
401(k) matching contribution, $48,000 of director fees paid by the
Company/Bank and $4,828 in club memberships.
|
(5)
|
|
Represents $9,000 of
401(k) matching contribution, $6,000 car allowance and $1,666 in club
membership.
|
(6)
|
|
Represents $7,500 of
401(k) matching contribution, $6,000 car allowance and $1,594 in club
membership.
|
(7)
|
|
Represents $9,000 of
401(k) matching contribution and $6,000 car allowance.
|
(8)
|
|
Represents $7,500 of
401(k) matching contribution and $6,000 car allowance.
|
(9)
|
|
Represents $7,840 of
401(k) matching contribution and $6,000 car allowance.
|
(10)
|
|
Represents $5,580 of
401(k) matching contribution and $6,000 car allowance.
|
The Company does
not maintain (i) any equity based incentive plans that permit the grant of
equity based awards other than stock options, any (ii) non-equity
incentive plans or compensation programs (other than discretionary bonuses), or
(iii) any defined benefit retirement plans. Prior to 2007, the Company did not maintain
any nonqualified deferred compensation program or arrangement. No executive officer participated in the
deferred compensation plan during 2007.
All of the named
executive officers are at will employees and serve at the pleasure of the Board
of Directors. As of January 2008, the named executive officers are
entitled to receive base salaries as follows:
Mr. Converse: $381,000; Mr. Anzilotti: $169,950; Mr. Anderson:
$231,750; Mr. Beauchesne: $190,550; and Mr. Reeder: $164,800.
Grants of Plan-Based Awards
The following table
presents information regarding awards to named executive officers under the
Companys 1998 Stock Option Plan.
Name
|
|
Grant
Date
|
|
Option Awards:
Number of Securities
Underlying Options(1)
|
|
Exercise or
Base Price of
Option Awards(1)
|
|
Grant Date Fair
Value of Stock and
Option Awards
|
|
Peter A. Converse
|
|
01/16/2007
|
|
12,650
|
|
$
|
17.59
|
|
$
|
87,008
|
|
Michael G. Anzilotti
|
|
01/16/2007
|
|
6,050
|
|
$
|
17.59
|
|
$
|
41,612
|
|
Richard B. Anderson, Jr.
|
|
01/16/2007
|
|
7,975
|
|
$
|
17.59
|
|
$
|
54,853
|
|
William K. Beauchesne
|
|
01/16/2007
|
|
6,600
|
|
$
|
17.59
|
|
$
|
45,395
|
|
Steven A. Reeder
|
|
01/16/2007
|
|
5,500
|
|
$
|
17.59
|
|
$
|
37,830
|
|
(1)
Adjusted
to reflect a 10% stock
dividend
paid in May, 2007.
14
The
Companys practice is that other than awards of options made to new hires, all
options awards to employees are made by the Compensation Committee at its
annual meeting in January each year.
As a public company, our Compensation Committees equity award process
is independent of any consideration of the timing of the release of material
nonpublic information, including with respect to the determination of grant
dates or stock option exercise prices. Similarly, we expect that the release of
material nonpublic information will not be timed with the purpose or intent to
affect the value of executive compensation. Under the Companys 1998 Stock
Option Plan, the exercise price of any option granted may not be less than 100%
of the fair market value of the common stock on the date of grant. For purposes of the 1998 Stock Option Plan,
fair market value is determined by reference to the average of the highest and
lowest selling price on any exchange (including NASDAQ) on which the common
stock is traded on such date, or if there were no sales on such date, then the
exercise price shall be not less than the mean between the bid and asked price
on such date. As a result of this
provision of the plan, the grant price may be higher or lower than the closing
price on the date of grant.
The
options granted in January 2007 vest in five equal annual installments
commencing on the first anniversary of the date of grant. The awards do not have any performance
conditions, but generally require the officer to be in the employ of the Company
on the date of vesting. All options will vest immediately upon a change in
control of the Company or Bank.
Outstanding Equity Awards
at Fiscal Year-End
The
following table sets forth, on an award by award basis, information concerning
all options awards held by named executive officers at December 31,
2007. All options were granted at 100%
of market value as determined in accordance with the applicable option
plan. The number of shares subject to
each award and the exercise price have been adjusted to reflect all stock
dividends, stock splits and capital restructurings effected after the date of
such award, but have not otherwise been modified, except for the acceleration
of vesting discussed below.
|
|
Option Awards
|
|
Name
|
|
Number of Securities
Underlying
Unexercised Options
Exercisable
|
|
Number of Securities
Underlying
Unexercised Options
Unexercisable
|
|
Option Exercise
Price
|
|
Option Expiration
Date
|
|
Peter A. Converse
|
|
80,415
|
|
|
|
$
|
1.40
|
|
01/21/08
|
|
|
|
73,104
|
|
|
|
$
|
1.53
|
|
01/03/2009
|
|
|
|
88,618
|
|
|
|
$
|
1.61
|
|
01/12/2010
|
|
|
|
40,279
|
|
|
|
$
|
1.69
|
|
01/10/2011
|
|
|
|
48,338
|
|
|
|
$
|
3.32
|
|
01/09/2012
|
|
|
|
25,780
|
|
|
|
$
|
4.75
|
|
01/11/2013
|
|
|
|
15,468
|
|
|
|
$
|
12.19
|
|
01/10/2014
|
|
|
|
13,405
|
|
|
|
$
|
14.06
|
|
01/18/2015
|
|
|
|
2,145
|
|
8,580
|
|
$
|
18.44
|
|
01/11/2016
|
|
|
|
0
|
|
12,650
|
|
$
|
17.59
|
|
01/16/2017
|
|
|
|
|
|
|
|
|
|
|
|
Michael G. Anzilotti
|
|
25,780
|
|
|
|
$
|
11.14
|
|
7/1/2014
|
|
|
|
5,155
|
|
|
|
$
|
14.06
|
|
1/18/2015
|
|
|
|
1,320
|
|
5,280
|
|
$
|
18.44
|
|
1/11/2016
|
|
|
|
0
|
|
6,050
|
|
$
|
17.59
|
|
1/16/2017
|
|
|
|
|
|
|
|
|
|
|
|
Richard B. Anderson, Jr.
|
|
24,367
|
|
|
|
$
|
1.53
|
|
01/03/2009
|
|
|
|
26,584
|
|
|
|
$
|
1.61
|
|
01/12/2010
|
|
|
|
28,193
|
|
|
|
$
|
1.69
|
|
01/10/2011
|
|
|
|
25,780
|
|
|
|
$
|
3.32
|
|
01/09/2012
|
|
|
|
20,625
|
|
|
|
$
|
4.75
|
|
01/11/2013
|
|
|
|
11,600
|
|
|
|
$
|
12.19
|
|
01/10/2014
|
|
|
|
10,312
|
|
|
|
$
|
14.06
|
|
01/18/2015
|
|
|
|
1,650
|
|
6,600
|
|
$
|
18.44
|
|
01/11/2016
|
|
|
|
0
|
|
7,975
|
|
$
|
17.59
|
|
01/16/2017
|
|
|
|
|
|
|
|
|
|
|
|
William K. Beauchesne
|
|
7,100
|
|
|
|
$
|
1.61
|
|
01/12/2010
|
|
|
|
24,165
|
|
|
|
$
|
1.69
|
|
01/10/2011
|
|
|
|
24,165
|
|
|
|
$
|
3.32
|
|
01/09/2012
|
|
|
|
20,625
|
|
|
|
$
|
4.75
|
|
01/11/2013
|
|
|
|
11,600
|
|
|
|
$
|
12.19
|
|
01/10/2014
|
|
|
|
10,312
|
|
|
|
$
|
14.06
|
|
01/18/2015
|
|
|
|
1,650
|
|
6,600
|
|
$
|
18.44
|
|
01/11/2016
|
|
|
|
0
|
|
5,280
|
|
$
|
17.59
|
|
01/16/2017
|
|
|
|
|
|
|
|
|
|
|
|
Steven A. Reeder
|
|
10,725
|
|
|
|
$
|
14.06
|
|
01/18/2015
|
|
|
|
1,155
|
|
4,620
|
|
$
|
18.44
|
|
01/11/2016
|
|
|
|
0
|
|
5,500
|
|
$
|
17.59
|
|
01/16/2017
|
|
15
No
option may be transferred by the holder during his or her lifetime. No awards
are subject to performance conditions or other vesting requirement other than
continued employment. Awards made prior
to 2002 (i.e., those awards expiring in 2012 or earlier) vest in three equal
annual installments commencing on the first anniversary the date of grant. Awards made after 2002 (i.e., those awards
expiring in 2013 and after) vest in five equal annual installments commencing
on the first anniversary of the date of grant.
In December 2005, in connection with the implementation of a new
accounting standard regarding the recognition of compensation expense with
respect to option awards, the Board of Directors accelerated the vesting of all
options that were unvested as of December 15, 2005, resulting in the avoidance
of future option expense with respect to such awards.
Options Exercised and Stock Vested
The following table sets forth
information regarding options exercised by the named executive officers during
2007, and the amount realized upon such exercises, based on the difference
between the market value on the exercise date and the exercise or base price.
|
|
Aggregated Option Exercises in Last Fiscal Year
|
Name
|
|
Shares Acquired
on Exercise
|
|
Value Realized
|
Peter A. Converse
|
|
159,228
|
(1)
|
$
|
2,754,794
|
Richard B. Anderson, Jr.
|
|
|
|
|
Michael G. Anzilotti
|
|
|
|
|
William K. Beauchesne
|
|
5,000
|
|
$
|
87,540
|
Steven A. Reeder
|
|
|
|
|
(1) Adjusted
to reflect a 10% stock dividend paid in May, 2007.
Employee Benefit Plans
The
Company provides all officers and full-time employees with group life and
medical and dental insurance coverage.
With the exception of all of the executive officers, all employees pay a
portion of the premium costs of medical and dental insurance.
16
401(k) Plan.
The Bank
maintains a 401(k) defined
contribution plan (the Plan). Employees who are at least 21 years of age,
have completed at least ninety days of continuous service with the Bank and
have completed at least 1,000 hours of work during any Plan year are eligible
to participate in the Plan. Under the
Plan, a participant may contribute up to 15% of his or her compensation for the
year, subject to certain limitations.
The Bank may also make, but is not required to make, a discretionary contribution
for each participant. The amount of such
contribution, if any, is determined on an annual basis by the Board of
Directors. Contributions by the Bank
totaled $525,900 for the fiscal year ended December 31, 2007.
Nonqualified Deferred Compensation Plan
. On November 22, 2006, the Board of
Directors of the Bank approved the adoption of the Nonqualified Deferred
Compensation Plan for directors and key management employees of the Company,
the Bank and their affiliates. The plan, which is intended to comply with the
requirements of The American Jobs Creation Act of 2004, is effective as of January 1,
2007. Participation in the plan is available to members of the Board of
Directors and a select group of management or highly compensated employees of
the Company, the Bank and their affiliates, including each named executive
officer disclosed in this proxy statement. Under the plan, participants who are
directors may defer on a pre-tax basis up to 100% of their director fees, and
participants who are employees may defer on a pre-tax basis up to 80% of their
base compensation and 80% of bonus or commissions. Under the plan, the Bank has no obligation to
make contributions for the benefit of participants, although they have
discretion to make contributions for the benefit of one or more
participants. In 2007, no named
executive officers participated in the plan.
The deferred
compensation accounts are fully vested to the extent they consist of amounts
attributable to deferrals by the participants, but may be subject to a vesting
schedule to the extent that they consist of amounts, if any, attributable to
discretionary contributions by the Bank. The deferred compensation accounts are
credited with earnings or losses based upon investment elections that the participants
make from among various measurement funds designated by the Bank. The plan is
unfunded and the deferred compensation account balances are general obligations
of the Bank.
At the time
deferral elections are made, participants may choose when the amounts they
defer will be paid to them. Distributions of amounts deferred under the plan
upon a participants retirement are payable in installments or in a lump sum,
at the participants option; distributions for reasons other than retirement
are generally payable in a lump sum. Elections may be changed, subject to the
provisions of the plan, and, in limited circumstances such as unforeseeable
financial emergency, distributions may be made early.
Stock
Option Plans.
The Company maintains the 1998 Stock
Option Plan (the 1998 Plan), which was approved by stockholders of the Bank
at the 1998 Annual Meeting of Stockholders, and assumed by the Company in
connection with the reorganization in to the holding company form of
ownership. Under the 1998 Plan, as
amended, 2,198,998
shares of
common stock (as adjusted), are available for issuance under options granted
between May 30, 1998 and May 29, 2008. As of March 7, 2008,
there were an aggregate of 1,921,953
(as adjusted)
options to purchase shares of common stock outstanding under the 1998 Plan, at
exercise prices ranging from $1.53 to $21.58
per
share. Options outstanding under the 1998 Plan will expire no later than January 2018.
Subsequent to December 31,
2007, options to purchase 210,565 shares of common stock, at an exercise price
of $11.74 per share, were issued to sixty-three officers and six outside directors of the
Company and Bank, including options to purchase 24,500 shares of common stock
issued to Mr. Converse, options to purchase 14,900 shares of common stock
issued to Mr. Anderson, options to purchase 12,250 shares of common stock
issued to Mr. Beauchesne, options to purchase 10,925 shares of common
stock issued to Mr. Anzilotti, options to purchase 10,595 shares of common
stock issued to Mr. Reeder and options to purchase 6,000 shares of common
stock issued to each outside director. These awards vest in five equal annual
installments commencing on the first anniversary of the date of grant. As of March 7,
2008, there were 277,045 options available for granting under the 1998 Plan.
Options under the
1998 Plan may be either incentive stock options (ISOs) as defined in Section 422
of the Internal Revenue Code of 1986, as amended (the Code), or options that
are not ISOs (Non-ISOs). Awards to directors may consist only of Non-ISOs.
The purpose of the 1998 Plan is to advance the interests of the Company through
providing selected key employees and the directors of the Company and its
subsidiaries with the opportunity to acquire shares of common stock. By encouraging such stock ownership, the
Company seeks to attract, retain and motivate the best available personnel for
positions of substantial responsibility and to provide additional incentive to
key
17
employees and directors of the Company to promote the success of the
business, as measured by the value of its shares, and to increase the
commonality of interests among key employees, directors and other stockholders.
The 1998 Plan is administered by the Compensation Committee of the Board of
Directors, which performs the functions of the option committee, consisting of
at least three directors of the Company who are not employees of the Company.
Under the 1998
Plan, a participant may receive additional options notwithstanding the earlier
grant of options and regardless of their having been exercised, expired, or
surrendered. Participants owning more
than 10% of the voting power of all classes of the Companys voting securities
(and of its parent or subsidiary companies, if any) may not receive additional
ISOs unless the option exercise price is at least 110% of the fair market
value of the common stock and unless the option expires on the fifth
anniversary of the date of its grant.
All other options granted under the 1998 Plan may expire no later than
the tenth anniversary of the date of their grant.
Option exercise
prices are determined by the Compensation Committee on the date the subject
options are granted. No option may be granted at an exercise price below 100%
of the market value of the common stock on the date of grant. For purposes of the 1998 Plan, the market
value is determined by the Compensation Committee, but may not be less than the
average of the highest and lowest selling price on any exchange on which the
common stock is traded on the grant date, or if there were no sales on such
date, then not less than the mean between the bid and asked price on such date.
In the event of any merger, consolidation, recapitalization, reorganization,
reclassification, stock dividend, stock split, combination or subdivision of
shares, or similar event in which the number or kind of shares is changed
without receipt or payment of consideration by the Company, the Compensation
Committee will adjust both the number and kind of shares of stock as to which
options may be awarded under the 1998 Plan, the affected terms (including
exercise price) of all outstanding options and the aggregate number of shares
of common stock remaining available for grant under the 1998 Plan. Options may be exercised in whole or in part
and are not transferable except upon the death of the participant. Any unexercised options then existing may be
exercised by the transferee under the terms of such options.
No option may be
exercised within six months of its date of grant. In the absence of Compensation Committee
action to the contrary: (A) an otherwise unexpired ISO, or a Non-ISO
granted to an employee, shall cease to be exercisable upon (i) an employees
termination of employment for just cause (as defined in the 1998 Plan), (ii) the
date three months after an employee terminates service for a reason other than
just cause, death, or disability, or (iii) the date one year after an
employee terminates service due to disability, or two years after termination
of such service due to his death; (B) an unexpired Non-ISO granted to a
non-employee director shall be exercisable at any time (but not later than the
date on which the Non-ISO would otherwise expire). Notwithstanding the provisions of any option
which provides for its exercise in installments as designated by the
Compensation Committee, such option shall become immediately exercisable upon
the optionees death or permanent and total disability. Notwithstanding the
provisions of any award which provide for its exercise or vesting in
installments, on the date of a change in control, all options issued under the
1998 Plan shall be immediately exercisable and fully vested. At the time of a change in control, the
optionee shall, at the discretion of the Compensation Committee, be entitled to
receive cash in an amount equal to the excess of the fair market value of the
common stock subject to such option over the exercise price of such shares, in
exchange for the cancellation of such options by the optionee. Notwithstanding the previous sentence, in no
event may an option be cancelled in exchange for cash within the six-month
period following the date of its grant.
For purposes of
the 1998 Plan, change in control means any one of the following events: (1) the
acquisition of ownership of, holding or power to vote more than 51% of the
Companys voting stock; (2) the acquisition of the power to control the
election of a majority of the Companys directors; (3) the exercise of a
controlling influence over the management or policies of the Company by any
person or by persons acting as a group within the meaning of Section 13(d) of
the Exchange Act; or (4) the failure during any period of two consecutive
years, of individuals who at the beginning of such period constitute the Board
of Directors of the Company (the Continuing Directors) for any reason to
constitute at least two-thirds thereof, provided that any individual whose
election or nomination for election as a member of the Board was approved by a
vote of at least two-thirds of the Continuing Directors then in office shall be
considered a Continuing Director. For
purposes of defining change in control, the term person refers to an
individual or a corporation, partnership, trust, association, joint venture,
pool, syndicate, sole proprietorship, unincorporated organization or any other
form of entity not specifically listed.
The decision of the Compensation Committee as to whether a change in
control has occurred shall be conclusive and binding.
18
The Company
previously maintained the Incentive Stock Option Plan approved by stockholders
in 1989. That plan expired in 1999, and
the last options outstanding under that plan were exercised in January 2008.
Transactions with Related Parties.
Some of the directors of the Company and Bank or
companies with which they are associated, and some of the officers of the
Company and Bank, were customers of, and had banking transactions with, the
Bank during the fiscal year ended December 31, 2007. The Company maintains written policies and
procedures to strictly control all loans to insiders in accordance with Federal
law (Regulation O). Insiders include any
executive officer, director, or principal stockholder and entities which such
persons control. All loans and
commitments to make loans to such persons by the Bank were made in the normal
course of business on substantially the same terms, including interest rates and
collateral, as those prevailing at the time for comparable transactions with
unrelated persons and do not involve more than a normal risk of collectibility
or present other unfavorable features. Loans to insiders require approval by
the Board of Directors, with any interested director not participating. The Company also applies the same standards
to any other transaction with an insider.
The maximum aggregate amount of loans (including lines of credit) to
officers, directors and affiliates of the Company during 2007 amounted to
$29,247,552 representing approximately 17.3% of the Companys total
stockholders equity at December 31, 2007. The aggregate amount
outstanding on such loans at December 31, 2007 was $20,151,502. None of these loans has ever been reported as
nonaccrual, past due, restructured or potential problem loans, and all of such
loans are current as to the payment of interest and principal.
The Companys Compliance Officer provides an
annual report to the Audit Committee on compliance with regulation.
PROPOSAL 2 AMENDMENT OF THE EMPLOYEE STOCK
PURCHASE PLAN
At the meeting, the stockholders are being asked to approve an
amendment to the Companys Employee Stock Purchase Plan (the Purchase Plan),
extending the term for an additional five years, until June 30, 2013.
The Purchase Plan permits eligible employees to purchase shares of the
Companys common stock at a discount, on a tax qualified basis. The Purchase Plan reserves an aggregate of
355,929 shares of common stock for issuance under its provisions, of which
40,869 have previously been sold, and 105,337 are subject to outstanding
Purchase Plan options to purchase common stock which expire in December 2008. A copy of the amended and restated Purchase
Plan is included as Appendix A to this proxy statement. The summary description
of the Purchase Plan provided below is qualified by reference to the full text
of the Purchase Plan.
The current term of the Purchase Plan expires on June 30, 2008,
after which no additional Purchase Plan options may be granted. The expiration of the Purchase Plan will have
no effect on outstanding Purchase Plan options.
The Board of Directors believes that the Purchase Plan is an effective
means of providing eligible employees with an opportunity to purchase an
ownership interest in the Company, and to align their interests with those of
stockholders. As such, the Board of
Directors has approved the amendment of the Purchase Plan to extend the term,
and recommends that approval of the amendment to the Purchase Plan is in the
best interest of the Company and unanimously recommends a vote
FOR
the approval of the amendment to the Purchase Plan.
Purpose of the Purchase Plan
The purpose of the
Purchase Plan is to advance the interests of the Company by providing eligible
employees of the Company and its subsidiaries with an opportunity to acquire a
current ownership interest in the Company, through the purchase of common stock
of the Company upon the exercise of short term options, so as to provide the
employees with an additional incentive to advance the interests of the Company.
The Purchase Plan is intended to enable purchases to be effected at a discount
from the market value of the common stock, while permitting employees to defer
recognition of income for the amount of the discount. No director or executive
officer is eligible to participate in the Purchase Plan.
Description of the Purchase Plan
Shares Subject to the Purchase Plan
. The Purchase Plan
reserves an aggregate of 355,929 shares of common stock for issuance upon the
exercise of options granted under the Purchase Plan, of which 40,869 have
previously been purchased and 105,337 are subject to outstanding Purchase Plan
options. Shares issued upon the exercise of options
19
may be either authorized but unissued shares or repurchased shares. In
the event of any merger, consolidation, recapitalization, reorganization,
reclassification, stock dividend, split-up, combination of shares or similar
event in which the number or kind of shares is changed without receipt or
payment of consideration by the Company, the number and kind of shares of stock
as to which options may be awarded under the Purchase Plan, the affected terms
of all outstanding options, and the aggregate number of shares of common stock
remaining available for grant under the Purchase Plan will be adjusted. If any
option expires, becomes unexercisable or is forfeited for any reason without
having been exercised or becoming vested in full, the shares of common stock
subject to such options will be available for the grant of additional options
unless the Purchase Plan has expired or otherwise been terminated. No
adjustment will be made that causes the option to fail to continue to qualify
as an option issued pursuant to an employee stock plan within the meaning of Section 423
of the Internal Revenue Code (the Code).
Eligibility
. All of the employees of the Company and its
subsidiaries are eligible to participate in the Purchase Plan, except any
employee:
·
who at the date of grant has been employed by the
Company or subsidiary for less than six months;
·
whose customary employment with the Company or
subsidiary as of the date of grant is 20 hours or less per week;
·
whose customary employment with the Company or
subsidiary is for not more than five months in any calendar year;
·
who immediately after the grant of an option under the
Purchase Plan to the employee would own stock possessing 5% or more of the
total combined voting power or value of all classes of stock of the Company,
calculated in accordance with the applicable Code sections; or
·
who is a highly compensated employee within the
meaning of Section 414(q) of the Code. For 2008, highly compensated
employees are those who earn $105,000 per year. The compensation level for
determining highly compensated employees may change from year to year, and the
Company may elect to exclude from participation only those persons earning in
excess of the stated amount and who are among the top 20% most highly
compensated employees.
No employee will
be required to purchase shares pursuant to the Purchase Plan, although every
eligible employee will be granted an option under the Purchase Plan at any time
that any eligible employee is granted an option under the Purchase Plan. None
of the named executive officers disclosed in this proxy statement is eligible
to participate in the Purchase Plan.
Administration
. The Purchase Plan is administered by a
committee consisting of at least three members of the Board of Directors (the Committee).
The Personnel and Compensation Committee of the Board of Directors has been
designated as the committee to administer the Purchase Plan. In the absence of
a specifically designated committee, the full Board of Directors will
administer the Purchase Plan. The Committee has the discretionary authority to
construe and interpret the Purchase Plan, to supply any omissions therein, to
reconcile and correct any errors or inconsistencies, to decide any questions in
the administration and application of the Purchase Plan, and to make equitable
adjustments for any mistakes or errors made in the administration of the
Purchase Plan. Decisions of the Committee are final, conclusive and binding on
all parties.
Options
. The Purchase Plan is effected through the issuance
to all eligible employees of an option to purchase shares of common stock
having a fair market value of up to a stated percentage, which may not be more
than 10% nor less than 1%, of the employees Total Compensation for the prior
year. The percentage of Total Compensation will be the same for all eligible
employees. No employee will be able to receive in one calendar year options to
purchase more than $25,000 fair market value of common stock under this plan and
under any other Section 423 stock purchase plan we may adopt.
Total
Compensation means gross compensation from the Company or any subsidiary for
the relevant period, including overtime pay, bonuses, and commissions, but
excluding severance pay, expense allowances or reimbursements, moving expenses
and income from the exercise of nonqualified stock options, the disposition of
incentive stock options or shares purchased under any employee stock purchase
plan, from restricted stock or stock option awards, excess group life insurance
premiums, or other extraordinary items of compensation. Gross
20
compensation includes any amount that would be included in taxable
income but for the fact that it was contributed to a qualified plan pursuant to
an elective deferral under Section 401(k) of the Code.
Options granted
under the Purchase Plan will be immediately exercisable, and must expire not
later than the last business day of the calendar year in which the option is
granted.
Purchase Price
. The exercise price of options must the same
for all eligible employees and will be determined by the Committee at the time
of grant. The exercise price must be equal to at least 85 percent of the lesser
of:
·
the fair market value of the shares of common stock of
the Company on the date of the grant of the option, or
·
the fair market value of the shares of common stock of
the Company on the date of exercise of the option.
The Companys
practice since 2004 has been to grant awards under the Purchase Plan which have
an exercise price equal to 85% of the fair market value as of the date of grant
of an option. The Board of Directors will have the discretion to vary the
percentage of fair market value in different grant cycles. Future grants may
permit the purchase of shares at a discount from the grant day fair market
value, or from the exercise day fair market value.
For purposes of
the Purchase Plan, fair market value of the common stock is determined as
follows:
·
if the common stock is listed on a national securities
exchange (including the Nasdaq Stock Market), then the fair market value is not
less than the average of the highest and lowest selling price on such exchange
on such date, or if there were no sales on such date, then the fair market
value is not less than the mean between the bid and asked prices on such date;
·
if the common stock is traded otherwise than on a
national securities exchange, then the fair market value is not less than the
mean between the bid and asked price on such date, or, if there is no bid and
asked price on such date, then on the next prior day on which there was a bid
and asked price; or
·
if no such bid and asked price is available, then the
fair market value shall be its fair market value as determined by the
Committee, in good faith, in its sole and absolute discretion.
Financial Effects to the Company of Grants of Options
. The
Company will receive no monetary consideration for the grant of options under
the Purchase Plan. It will receive no monetary consideration other than the
exercise price for shares of common stock issued to participants upon the
exercise of their Purchase Plan options. The Company is required to record
compensation expense for the discount amount on each option exercised.
Duration of the Purchase Plan and Grants
. If the amendment
is approved by shareholders, the Purchase Plan will be effective until June 30,
2013. All options must expire no later than the last business day of the year
in which they were granted. The expiration of the Purchase Plan, or its
termination by the Committee, will not affect any option then outstanding.
Transferability
. No option granted under the Purchase Plan
may be assigned, transferred, pledged or otherwise disposed of in any way,
other than by will or the laws of descent and distribution. During an employees
lifetime, an option may only be exercised by him or her.
Termination of Employment
. In the event that an employees
service with the Company is terminated for any reason other than death, the
right to exercise the option and purchase shares under the Purchase Plan will
immediately terminate. In the event of an employees death, the option may be
exercised by such employees estate or heirs through the earlier of the natural
expiration date of the option, or the date which is one year after death.
Mandatory Holding Period for Shares Purchased Under the Purchase Plan
.
Shares purchased upon the exercise of options granted under the Purchase Plan
may not be sold or transferred for one year after purchase of the shares by the
exercise of the option, except by will or the laws of descent and distribution,
or to joint ownership with the
21
employees spouse. This restriction will terminate upon a change in
control of the Company. The decision of the Committee as to whether a change
in control has occurred will be conclusive and binding.
For
purposes
of the
Purchase
Plan, change in control means
any one of the following events:
·
the acquisition of ownership of, holding or power to
vote more than 51% of the Companys voting stock
·
the acquisition of the power to control the election
of a majority of the Companys directors;
·
the exercise of a controlling influence over the
management or policies of the Company by any person or by persons acting as a group
(within the meaning of Section 13(d) of the Securities Exchange Act
of 1934); or
·
the failure of Continuing Directors to constitute at
least two-thirds of the Board during any period of two consecutive years. Continuing
Directors include only those individuals who were members of the Board at the
date of adoption of the purchase Plan by the Board and those other individuals
whose election or nomination for election as a member of the Board was approved
by a vote of at least two-thirds of the Continuing Directors then in office.
This restriction is for the purpose of encouraging long term investment
in the Companys stock by employees and is not intended, and is not guaranteed,
to preserve any tax benefit or treatment. The holding periods required to
obtain deferral of income and other tax treatments associated with qualified
employee stock purchase plans are discussed below under Federal Income Tax
Consequences. Although the change in control provision is included in the
Purchase Plan primarily for the protection of employee-optionees in the event
of a change in control of the Company, they may also be regarded as having a
takeover defensive effect, which may reduce the Companys vulnerability to
hostile takeover attempts and certain other transactions which have not been
negotiated with and approved by the Board of Directors.
Conditions on Issuance of Shares
. The Committee will have
the discretionary authority to impose such other restrictions on shares issued
pursuant to the Purchase Plan as it may deem appropriate or desirable. In
addition, shares may not be issued unless the issuance complies with applicable
securities laws, and to that end may require that an employee make certain
representations or warranties.
Amendment and Termination of the Purchase Plan
. The Board of
Directors may at any time and for any reason suspend or discontinue the
Purchase Plan, or amend it in any respect, including through the adoption of
payroll deduction procedures or providing for option grants as frequently as
monthly. Except as provided in the Purchase Plan, no termination will affect
options previously granted. Except as provided in the Purchase Plan, no
amendment may make any change in any previously granted option that adversely
affects the rights of any participant. No amendment may, without stockholder
approval, increase the number of shares subject to the Purchase Plan, permit
the grant of options to persons other than employees, extend the option period
beyond fourteen months, or reduce the purchase price below 85% of fair market
value. The Company will obtain stockholder approval of any amendment to the
Purchase Plan to the extent necessary to comply with section 423 of the Code
(or any successor rule or provision or any other applicable law or
regulation), or the rules of the Nasdaq Stock Market or other exchange on
which the common stock is listed or eligible for trading, in such a manner and
to such a degree as required. Unless terminated sooner, the Purchase Plan, as
amended, will terminate on June 30, 2013.
Federal Income Tax Consequences
The Purchase Plan
and the rights of participants to make purchases under the Purchase Plan are
intended to qualify under the provisions of sections 421 and 423 of the Code.
Under these provisions, no income will be taxable to a participant until the
shares purchased under the Purchase Plan are sold or otherwise disposed of. Upon
sale or other disposition of the shares of common stock, the participant will
generally be subject to tax, and the amount of the tax will depend upon the
holding period.
If (i) the
shares of common stock are not sold or otherwise disposed of for at least two
years from the date of grant of the option and at least one year from the
purchase of shares upon exercise of the option, then upon disposition, or (ii) the
participant dies while still owning the shares, the participant will recognize
ordinary income equal to the lesser of:
22
·
the excess, if any, of the fair market value of the
shares of common stock at the date of grant of the option over the purchase
price, or
·
the excess, if any, of the fair market value of the
shares of common stock at the date of disposition or death over the purchase
price.
Any additional gain will be treated as long-term capital gain. However,
the difference between the fair market value of the stock at the date of
exercise and the exercise price of the option will be treated as an item of tax
preference in the year of exercise for purposes of the alternative minimum tax.
If the shares of
common stock are sold or otherwise disposed of before the expiration of the two
year from grant and one year from purchase holding periods, the participant
will recognize ordinary income upon disposition measured as the excess of the
fair market value of the shares of common stock on the date the shares are
purchased by exercising the option over the purchase price. Any additional gain
or loss on such sale or disposition will be long-term or short-term capital
gain or loss, depending on the holding period.
The mandatory one
year holding period discussed under Description of the Purchase Plan is not
intended to, and is not guaranteed to, preserve any tax benefit or treatment.
The Company is not
entitled to a deduction for amounts taxed as ordinary income or capital gain to
a participant except to the extent of ordinary income recognized by
participants upon a sale or disposition of shares of common stock prior to the
expiration of the holding periods described above.
Vote Required and Recommendation of the Board of
Directors.
Approval of the
amendment to the Purchase Plan requires the favorable vote of at least a
majority of the votes cast. It is expected that all of the 6,585,030 shares, or
27.30%, of the common stock outstanding as of March 7, 2008, over which
the directors of the Company exercise voting power will be voted for the
amendment to the Purchase Plan.
The Board of Directors unanimously recommends
that stockholders vote FOR approval of the amendment to the Purchase Plan.
COMPLIANCE WITH SECTION 16(a) OF THE
SECURITIES EXCHANGE ACT OF 1934
Section 16(a) of
the Securities Exchange Act of 1934 requires the Companys directors and executive
officers, and persons who own more than ten percent of the common stock, to
file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the
Securities and Exchange Commission, and to provide the Company with copies of
all Forms 3, 4, and 5 they file.
Based solely upon
the Companys review of the copies of the forms which it has received and
written representations from the Companys directors, executive officers and
ten percent stockholders, the Company is not aware of any failure of any such
person to comply with the requirements of Section 16(a) except that a
Form 4 reporting one transaction for Mr. Anderson was not filed in a
timely manner.
INDEPENDENT REGISTERED PUBLIC
ACCOUNTING FIRM
The Board of
Directors has selected the independent registered public accounting firm of
Yount, Hyde & Barbour, P.C. to audit the accounts of the Company for
the fiscal year ended December 31, 2008. Yount, Hyde & Barbour
audited the Companys financial statements for the year ended December 31,
2007. Representatives of Yount, Hyde &
Barbour are expected to be present at the meeting and available to respond to
appropriate questions. The representatives also will be provided with an
opportunity to make a statement, if they desire.
Audit Fees.
During 2007, the aggregate amount of fees
billed to the Company by Yount, Hyde and Barbour for services rendered by it
for the audit of the Companys financial statements and review of financial
statements included in the Companys reports on Form 10-K and 10-Q, and
for services normally provided in connection with statutory and regulatory
filings was $135,250. In 2006, Yount,
Hyde & Barbour billed $120,500 for such services. This category includes fees for services
necessary to perform the audit in accordance with the standards of the Public
23
Company Accounting
Oversight Board, and things such as consents and assistance with and review of
documents filed with Commission, and the audit of the Companys internal
control over financial reporting.
AuditRelated
Fees.
During 2007, the
aggregate amount of fees billed to the Company by Yount, Hyde and Barbour for
assurance and related services reasonably related to the performance of the
audit services rendered by it was $8,850.
In 2006, Yount, Hyde & Barbour billed $12,350 for such
services. For both 2007 and 2006 this
category included an employee benefit plan audit.
Tax Fees.
During 2007, the aggregate amount of fees
billed to the Company by Yount, Hyde and Barbour for tax advice, compliance and
planning services was $8,000. In 2006, Yount, Hyde & Barbour billed
$7,250 for such services. For both years fees were limited to the preparation
of federal and state tax returns for the Company and its subsidiary trusts.
All Other Fees.
During 2007 and 2006, there were no other fees billed to the Company by
Yount, Hyde and Barbour.
None of the engagements of
Yount, Hyde & Barbour provide services other than audit services was
made pursuant to the
de minimus
exception
to the pre-approval requirement contained in the rules of the Securities
and Exchange Commission and the Companys audit committee charter.
FORM 10-K ANNUAL REPORT
The
Company will provide to any stockholder solicited hereby, without charge, a
copy of its Annual Report on Form 10-K for the year ended December 31,
2007 filed with the Securities and Exchange Commission, upon written
request. Requests should be directed to
Lynda Cornell, Assistant to the Chief Executive Officer, Virginia Commerce
Bancorp, Inc., 5350 Lee Highway, Arlington, Virginia 22207.
OTHER MATTERS
Management is not
aware of any other matters to be presented for action by stockholders at the
meeting. If, however, any other matters
not now known are properly brought before the meeting or any adjournment
thereof, the persons named in the accompanying proxy will vote such proxy in
accordance with their judgment on such matters.
STOCKHOLDER PROPOSALS
All proposals of
stockholders to be presented for consideration at the next annual meeting and
included in the Companys proxy materials must be received by the Company no
later than November 21, 2008. Any
such proposals shall be subject to the requirements of the proxy rules adopted
under the Securities Exchange Act of 1934.
The Company must receive written notice of intent to make a nomination
to be acted upon at the next annual meeting, for which inclusion in the Companys
proxy materials is not sought, by January 30, 2008.
|
By Order of the
Board of Directors
|
|
|
|
VIRGINIA
COMMERCE BANCORP, INC.
|
|
|
|
Robert H.
LHommedieu, Secretary
|
March 21, 2008
24
Appendix A
VIRGINIA COMMERCE BANCORP, INC.
AMENDED AND RESTATED
EMPLOYEE STOCK PURCHASE PLAN
1.
Purpose
This Employee Stock Purchase Plan (the Plan) is intended to provide
the employees of Virginia Commerce Bancorp, Inc. (the Company), and its
subsidiaries with an opportunity to acquire a current proprietary interest in
the Company, through the purchase of common stock of the Company upon the
exercise of short term options, so as to provide the employees with an
additional incentive to advance the interests of the Company and its
subsidiaries. It is intended that options issued pursuant to this Plan shall
constitute options issued pursuant to an employee stock purchase plan within
the meaning of §423 of the Internal Revenue Code of 1986, as amended (the Code).
The Plan shall be administered, interpreted and construed so as to extend and
limit participation in a manner consistent with §423 of the Code. Participation
in the Plan is entirely voluntary, and the Company makes no recommendations to
employees as to whether they should or should not participate in the Plan.
2.
Administration
The Plan shall be administered by a committee (the Committee)
appointed by the Board of Directors (the Board) of the Company. The Committee shall consist of not less than
three members of the Companys Board of Directors. The Board of Directors may from time to time
remove members from, or add members to, the Committee. Vacancies on the Committee, however caused,
shall be filled by the Board of Directors.
The Committee shall select one of its members as Chairman, and shall
hold meetings at such time and places as it may determine. At all meetings of the Committee, a majority
of the Committee members then in office shall constitute a quorum for the
transaction of business, and the act of a majority of the Committee members
present at any meeting in which there is a quorum shall be the act of the
Committee. Any action required or
permitted to be taken by the Committee may be taken without a meeting if the
action is taken by all members of the Committee. The action shall be evidenced by one or more
written consents stating the action taken, signed by each Committee member
either before or after the action is taken, and included in the minutes or
filed with the corporate records reflecting the action taken. In the absence at
any time of a duly appointed Committee, the Plan shall be administered by the
Personnel and Compensation Committee of the Board, or in the absence thereof,
by the Board.
In order to effectuate the purposes of the Plan, the Committee shall
have the discretionary authority to construe and interpret the Plan, to supply
any omissions therein, to reconcile and correct any errors or inconsistencies,
to decide any questions in the administration and application of the Plan, and
to make equitable adjustments for any mistakes or errors made in the
administration of the Plan, and all such actions or determinations made by the
Committee, and the application of rules and regulations to a particular
case or issue by the Committee, in good faith, shall not be subject to review
by anyone, but shall be final, binding and conclusive on all persons ever
interested hereunder. No member of the
Board of Directors or the Committee shall be liable for any action or determination
made in good faith with respect to the Plan or any option granted under it.
3.
Eligibility
Any employee of the Company or any employee of a subsidiary of the
Company (for purposes of this Plan the term subsidiary has the same
definition as it has under §425(f) of the Code) who is in the employment
of the Company or a subsidiary of the Company on the date on which such option
is granted, is eligible to participate in the Plan, except any employee:
(i) who at the date of grant has been employed by the Company or
subsidiary for less than six months;
(ii) whose customary employment with the Company or subsidiary as
of the date of grant is 20 hours or less per week;
A-1
(iii) whose customary employment with the Company or subsidiary is
for not more than five months in any calendar year;
(iv) who immediately after the grant of an option under this Plan
to the employee would (in accordance with the provisions of §§423 and 424(d) of
the Code) own stock possessing 5% or more of the total combined voting power or
value of all classes of stock of the Company or of its Parent Corporations or
Subsidiary Corporations, as defined in §424 of the Code; or
(v) who are highly compensated employees within the meaning of
§414(q) of the Code.
4.
Stock Subject To The Plan
Subject to adjustment in accordance with this Section 4, the
aggregate number of shares deliverable upon the exercise of options pursuant to
the Plan shall be 355,929
shares. Shares subject to issuance hereunder may
either be authorized but unissued shares, shares held in treasury, or
reacquired shares. If any option should
expire, become unexercisable or be forfeited for any reason without having been
exercised, the shares which were subject to such option shall be available for
the grant of additional options under the Plan, unless the Plan shall have been
terminated.
The number and kind of shares reserved for issuance under this Plan,
and the number and kind of shares subject to outstanding options and the
exercise price thereof, shall be proportionately adjusted for any increase,
decrease, change or exchange of shares for a different number or kind of shares
or other securities of the Company which results from a merger, consolidation,
recapitalization, reorganization, reclassification, stock dividend, split-up,
combination of shares, or similar event in which the number or kind of shares
is changed without the receipt or payment of consideration by the Company. The issuance by the Company or an affiliate
of shares of stock of any class, or of securities convertible into shares or
stock of another class, for cash or property or for labor or services either
upon direct sale or upon the exercise of rights or warrants to subscribe therefore,
shall not affect, and no adjustment shall be made with respect to, the number,
class, or exercise price of shares then subject to options or reserved for
issuance under this plan. If, by reason
of any adjustment made pursuant to this paragraph, an optionee becomes entitled
to new, additional, or different shares of stock or securities, such new,
additional, or different shares of stock or securities shall thereupon be
subject to all of the conditions and restrictions which were applicable to the
shares pursuant to the option before the adjustment was made. No adjustment shall be made that causes the
option to fail to continue to qualify as an option issued pursuant to an employee
stock plan within the meaning of Section 423 of the Code.
5.
Grant Of Options.
(a) The Committee may authorize the grant to all, but not less
than all, eligible employees (as set forth in Section 3) as of the date of
grant, of an option to purchase the number of whole shares having a fair market
value as of the date of grant equal to a whole percentage, determined by the
Committee, of such eligible employees Total Compensation for the immediately
preceding calendar year, provided, however, that:
(i) such percentage in any one calendar year shall not in the
aggregate exceed 10% of Total Compensation and shall be the same for all
eligible employees;
(ii) no option shall permit the rights of an optionee to purchase
stock under all employee stock purchase plans of the Company and its parent
corporation and subsidiary corporations to accrue at a rate which exceeds
$25,000 of fair market value of such stock (determined at the time the option
is granted) for each calendar year in which the option is outstanding at any
time; and
(iii) no person shall be eligible to receive an option to
purchase, or shall be entitle to purchase, a fractional share of Common Stock.
For purposes hereof, Total Compensation means gross compensation from
the Company or any subsidiary for the relevant period, including overtime pay,
bonuses, and commissions, but excluding severance pay, expense allowances or
reimbursements, moving expenses and income from the exercise of nonqualified
stock options, the disposition of incentive stock options or shares purchased
under any employee stock purchase plan, from restricted stock or stock option
awards, excess group life insurance premiums or other extraordinary items of
compensation. For these purposes, gross compensation includes any amount that
would be included in taxable income but for the
A-2
fact that it was
contributed to a qualified plan pursuant to an elective deferral under §401(k) of
the Code or contributed under a salary reduction agreement pursuant to §125 of
the Code.
For purposes hereof, (i) the right to purchase stock under an
option accrues when the option (or any portion thereof) first becomes
exercisable during the calendar year, (ii) the right to purchase stock
under an option accrues at the rate provided in the option, but in no case may
such rate exceed $25,000 of fair market value of such stock (determined at the
time such option is granted) for any one calendar year, and (iii) a right
to purchase stock which has accrued under one option granted pursuant to the
Plan may not be carried over to any other option.
(b) The exercise price of such options shall be the same for all
eligible employees and shall be determined by the Committee at the time of
grant. The exercise price shall be equal
to at least 85 percent of the lesser of:
(i) the fair market value of the shares of common stock of the
Company on the date of the grant of the option, or
(ii) the fair market value of the shares of common stock of the
Company on the date of exercise of the option.
For purposes of
this Plan, fair market value means, with respect to a share of Common Stock,
if the Common Stock is listed on a national securities exchange (including the
NASDAQ National Market) on the date in question, then the fair market value
shall be not less than the average of the highest and lowest selling price on
such exchange on such date, or if there were no sales on such date, then the
fair market value shall be not less than the mean between the bid and asked
prices on such date. If the Common Stock is traded otherwise than on a national
securities exchange on the date in question, then the fair market value shall
be not less than the mean between the bid and asked price on such date, or, if
there is no bid and asked price on such date, then on the next prior day on
which there was a bid and asked price.
If no such bid and asked price is available, then the fair market value
shall be its fair market value as determined by the Committee, in good faith,
in its sole and absolute discretion.
(c) All options subject to a grant shall be immediately
exercisable.
6. Option Agreements and Other Terms
and Conditions
(a) Agreements.
Stock options granted pursuant to the Plan shall be evidenced by
agreements in such form as the Committee shall from time to time recommend and
the Board of Directors shall from time to time approve. Each such Agreement
shall constitute a binding contract between the Company and the participant,
and every participant, upon acceptance of such Agreement, shall be bound by the
terms and restrictions of the Plan and of such Agreement. The Chairman of the Committee and such other
officers as shall be designated by the Committee are hereby authorized to
execute Agreements on behalf of the Company and to cause them to be delivered
to the recipients of options.
The terms of each such Agreement
shall be in accordance with the Plan, but each Agreement may include such
additional provisions and restrictions determined by the Committee, in its
discretion, provided that such additional provisions and restrictions are not inconsistent
with the terms of the Plan. In
particular, the Committee shall set forth in each Agreement, provided that all
employees granted such options shall have the same rights and privileges, and
except as otherwise expressly required hereby or by the Code:
·
the exercise price of an option, including a statement
of the percentage of fair market value represented by such exercise price;
·
the number of shares subject to, and the expiration
date of, the option; and
·
the restrictions, if any, to be placed upon such
Option, or upon shares which may be issued upon exercise of such Option.
(b) Term of Option.
Unless an earlier date is set forth in the agreement
reflecting an option, an option must be exercised not later than the close of
business on the last business day of the calendar year in which the option is
granted.
A-3
(c) Termination of Employment
(i) For Reasons Other Than Death.
In the event that an optionees employment with the
Company or any or a subsidiary of the Company shall terminate for any reason
other than optionees death, then the right of such optionee to exercise such
option shall immediately terminate upon such termination of service. Employment shall not be considered terminated
in the case of sick leave, military leave or any other leave of absence
approved by the Company or in the case of transfers between payroll locations
of the Company or any subsidiary of the Company, or between the Company, an
affiliate or subsidiary, or a successor.
(ii) Death of Optionee.
In the event that an optionees
employment with the Company or any subsidiary of the Company shall terminate as
a result of the death of an optionee, the option may be exercised by the
executors or administrators of the optionee or by any person or persons who
shall have acquired the option directly from the optionee by bequest or
inheritance, to the extent that the optionees right to exercise such option
had accrued pursuant to this Plan at the time of his death, had not expired by
its terms and had not previously been exercised, at any time prior to the
earlier of the expiration of such option or one year after the optionees
death.
(d) Transferability
No option shall be transferable by the optionee otherwise than by will
or the laws of descent and distribution, and is exercisable during his life
time only by the optionee.
(e)
Mandatory Holding Period.
Shares purchased upon the exercise
of options granted under this Plan may not be sold or transferred by the
employee for one year following the exercise of the option, except by will or
the laws of descent and distribution, or to joint ownership with the employees
spouse, provided, however, that such restriction shall terminate upon a change
in control of the Company. This
restriction is for the purpose of encouraging long term investment in the
Companys stock by employees and is not intended, and is not guaranteed, to
preserve any tax benefit or treatment.
For
purposes hereof change in control shall mean any one of the following events:
(1) the acquisition of ownership of, holding or power to vote more than
51% of the Companys voting stock, (2) the acquisition of the power to
control the election of a majority of the Companys directors, (3) the
exercise of a controlling influence over the management or policies of the
Company by any person or by persons acting as a group (within the meaning of Section 13(d) of
the Securities Exchange Act of 1934), or (4) the failure of Continuing
Directors to constitute at least two-thirds of the Board during any period of
two consecutive years. For purposes of this Plan, Continuing Directors shall
include only those individuals who were members of the Board at the date of
adoption hereof by the Board and those other individuals whose election or
nomination for election as a member of the Board was approved by a vote of at
least two-thirds of the Continuing Directors then in office. For purposes of
this subparagraph only, the term person refers to an individual or a
corporation, partnership, trust, association, joint venture, pool, syndicate,
sole proprietorship, unincorporated organization or any other form of entity
not specifically listed herein. The
decision of the Committee as to whether a change in control has occurred shall
be conclusive and binding.
(f) Exercise of Option and Payment of Purchase
Price.
An employee may exercise options only by (i) written
notice of intent to exercise the option with respect to a specified number of
shares, and (2) payment to the Company (contemporaneously with delivery of
such notice) in cash of the amount of the exercise price for the number of
shares with respect to which the option is then being exercised. Each such notice (and payment where required)
shall be delivered, or mailed by prepaid registered or certified mail,
addressed to the Secretary of the Company at the Companys executive offices.
(g) No Rights as a Stockholder or Employee.
An optionee or a transferee of an option
shall have no rights as a stockholder with respect to any shares covered by an
option until the date payment for such shares is received and ownership is
recorded in the employees name. No adjustment shall be made for dividends
(ordinary or extraordinary, whether in cash, securities, or other property) or
distributions or other rights for which the record date is prior to such date,
except as provided in Section 4 hereof.
In no event shall an Employees eligibility to participate or
participation in the Plan create or be deemed to create any legal or equitable
right of the Employee to continue service with the Company or any subsidiary or
affiliate of the Company.
A-4
(h) Legend.
The Company shall be entitled to note any restrictions
on transfer, including any restrictions arising as a result of state or federal
securities laws, in its transfer records, and to inscribe on each share
certificate representing shares issued upon the exercise of options a legend
noting such restrictions.
(i) Withholding
. At the time an option is exercised, in
whole or in part, or at the time some or all of Common Stock issued pursuant to
the Plan is disposed of, the participant must make adequate provision for the
Companys federal, state or other tax withholding obligations, if any, that may
arise upon exercise of the option or the disposition of the shares of common
stock. At any time, the Company may, but shall not be obligated to, withhold
from a participants compensation the amount necessary for the Company to meet
applicable withholding obligations, including, any withholding required to make
available to the Company any tax deductions attributed to the sale or early
disposition of common stock by the participant.
(j) Other Provisions.
The option agreements authorized under
the Plan shall contain such other provisions as the Committee and the Board
shall deem advisable, provided that no such provision may in any way be in
conflict with the terms of this Plan.
7. Term of Plan
The Plan shall continue in from
the date of adoption by the Board of Directors until June 30, 2013, unless
sooner terminated pursuant to Section 9.
No option may be granted under the Plan after June 30, 2013.
8. Indemnification of Committee
In addition to such other rights of indemnification as they may have as
directors, officers, or as members of the Committee, the members of the
Committee shall be indemnified by the Company against the reasonable expenses,
including attorneys fees actually and necessarily incurred in connection with
the defense of any action, suit, or proceeding, or in connection with any
appeal therein, to which they or any of them may be a party by reason of any
action taken or failure to act under or in connection with the Plan or any
option granted thereunder, and against all amounts paid by them in settlement
thereof (provided such settlement is approved by independent legal counsel
selected by the Company) or paid by them in satisfaction of a judgment in any
such action, suit, or proceeding, except in relation to matters as to which it
shall be adjudged in such action, suit, or proceeding that such Committee
member is liable for gross negligence or misconduct in performance of his
duties.
9. Amendment or Termination of the
Plan
The Board may, insofar as permitted
by law, from time to time, with respect to any shares at anytime not subject to
options, suspend or discontinue the Plan or revise or amend it in any respect
whatsoever, including the adoption of payroll deduction procedures or providing
for the grant of options on a basis as frequent as monthly, except that,
without the approval of the stockholders, no such revision or amendment shall
increase the number of shares subject to the Plan, or permit granting of
options under this Plan to persons other than employees of the Company or
subsidiaries of the Company, or extend an option period beyond 12 months, or
reduce the discounted stock price below 85% of the lesser of fair market value
of the common stock as of the date of grant or the date of exercise of any
option. Furthermore, the Plan may not,
without the approval of the stockholders, be amended in any manner that will
cause options issued under it to fail to meet the requirements of employee
stock purchase options as defined in §423 of the Code. No amendment, suspension
or termination of the Plan shall, without the consent of any affected holder of
an option, alter or impair any rights or obligations under any option granted
prior to such amendment, suspension or termination.
10. Application Of Funds
The proceeds received by the Company from the sale of common stock
pursuant to options granted pursuant to this Plan will be used for general
corporate purposes.
A-5
11. Approval Of Stockholders; Consequence
of Non-Approval
The Plan must be approved by the holders of a majority of the votes
cast at a meeting of the Companys shareholders at which a majority of shares
are present, within twelve months after the date the Plan is adopted by the
Board of Directors. If approval is not
obtained within such period, the Plan shall automatically be terminated, unless
the Board of Directors specifically elects to continue the Plan as an employee
stock purchase plan which is not qualified under §423. Further, if such approval is not obtained,
any employee who shall have exercised an option prior to such approval shall be
treated as having received, as of the date of exercise, with respect to each
share purchased, ordinary income in an amount equal to the difference between
the exercise price and the fair market value of the share on the date of
exercise.
A-6
REVOCABLE PROXY
VIRGINIA COMMERCE BANCORP, INC.
x
PLEASE MARK VOTES AS IN THIS EXAMPLE
The undersigned hereby
makes, constitutes and appoints
W. Douglas
Fisher, David M. Guernsey and Arthur L. Walters
, and each of them (with
the power of substitution), proxies for the undersigned to represent and to
vote, as designated below, all shares of common stock of Virginia Commerce
Bancorp, Inc. (the Company) which the undersigned would be entitled to
vote if personally present at the Companys Annual Meeting of Stockholders to
be held on April 30, 2008 and at any adjournment or postponement thereof
.
1.
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ELECTION OF DIRECTORS
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o
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FOR
all nominees listed below (except as noted to the
contrary below)
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o
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WITHHOLD
AUTHORITY
to
vote for all nominees listed below
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Nominees:
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Leonard Adler;
Michael G. Anzilotti; Peter A. Converse; W. Douglas Fisher; David M.
Guernsey; Robert H. LHommedieu; Norris E. Mitchell; and Arthur L. Walters
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(Instructions: To withhold authority to vote for any
individual nominee, write that nominees name in the space provided below.)
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2.
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The proposal to amend the Employee Stock
Purchase Plan:
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o
FOR
o
AGAINST
o
ABSTAIN
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This proxy, when properly executed, will be voted in the manner
directed herein by the undersigned stockholder. If no direction is made, this proxy will be
voted
FOR
all of the nominees listed above and
FOR
the proposal to amend the Employee
Stock Purchase Plan.
In addition, this proxy will be voted at the
discretion of the proxy holder(s) upon any other matter which may
properly come before the meeting or any adjournment or postponement of the
meeting.
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Important: Please date and sign
your name as addressed, and return this proxy in the enclosed envelope. When signing as executor, administrator,
trustee, guardian, etc., please give full title as such. If the stockholder is a corporation, the
proxy should be signed in the full corporate name by a duly authorized
officer whose title is stated.
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Please check box if you plan to attend the Annual Meeting.
o
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Please be sure to sign and date
this Proxy in the box below.
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Date
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Stockholder sign above
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(Co-holder,
if any, sign above)
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Detach
above card, sign, date and mail in postage paid envelope provided.
VIRGINIA COMMERCE BANCORP, INC.
PLEASE
COMPLETE, DATE, SIGN AND MAIL THIS PROXY PROMPTLY
IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
IF YOUR ADDRESS HAS
CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND RETURN THIS
PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.
Virginia Commerce Bancorp (MM) (NASDAQ:VCBI)
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