SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 

 

FORM 6-K

 

 

REPORT OF FOREIGN PRIVATE ISSUER

Pursuant to Rule 13a-16 or 15d-16

under the Securities Exchange Act of 1934

For the month of: August 2024

Commission File Number: 001-38705

 

 

ALITHYA GROUP INC.

(Translation of Registrant’s name into English)

 

 

1100, Robert-Bourassa Boulevard, Suite 400

Montréal, Québec, Canada H3B 3A5

(Address of principal executive offices)

 

 

Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F.

Form 20-F ☐    Form 40-F ☒

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1): ☐

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7): ☐

This Form 6-K shall be deemed incorporated by reference in the Registrant’s Registration Statements on Form S-8, Reg. Nos. 333-228487 and 333-265666.

 

 


SIGNATURE

Pursuant to the requirements of the Securities Exchange Act of 1934, the Registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

ALITHYA GROUP INC.

/s/ Nathalie Forcier

Name: Nathalie Forcier
Title: Chief Legal Officer and Corporate Secretary
Date: August 6, 2024

 

 


Exhibit 99.1

 

LOGO

 

LOGO

Notice of Annual

General and Special

Meeting of Shareholders

and Management

Information Circular

July 15, 2024


Notice of Annual General and Special Meeting of Shareholders and of Availability of Proxy Materials

Notice is hereby given that the annual general and special meeting of shareholders (the “Meeting”) of Alithya Group inc. (the “Company”) will be held as a virtual meeting on Tuesday, September 10, 2024 at 10:00 a.m. (Eastern Daylight Time) for the purposes of:

 

ITEMS OF BUSINESS

  

FOR MORE DETAILS, PLEASE REFER TO

 1

  

Receiving the audited consolidated financial statements of the Company for the fiscal year ended March 31, 2024 and the auditor’s report thereon (the “Annual Financial Statements”);

  

Section entitled “Business of the Meeting – Financial Statements” of the management information circular dated July 15, 2024 (the “Information Circular”).

 

 2

  

 

Electing the directors of the Company;

  

 

Sections entitled “Business of the Meeting – Election of Directors” and “Nominees for Election to the Board” of the Information Circular.

 3

  

Appointing the auditor for the year ending March 31, 2025 and authorizing the Board of Directors to fix the auditor’s compensation;

  

Section entitled “Business of the Meeting – Appointment of the Auditor” of the Information Circular.

 4

  

Considering, and, if deemed advisable, adopting an ordinary resolution to approve the unallocated awards under the Company’s Long Term Incentive Plan, as more fully described in the Information Circular; and

  

Section entitled “Business of the Meeting – Approval of the Unallocated Awards under the Company’s Long Term Incentive Plan” and Schedule C of the Information Circular.

 5

  

Considering such other business that may properly come before the Meeting or any adjournment or postponement thereof.

 

  

Section entitled “Business of the Meeting – Other Business” of the Information Circular.

The Information Circular provides additional information relating to the matters to be dealt with at the Meeting and forms an integral part of this notice. The Board of Directors has fixed July 15, 2024 as the record date for the determination of the shareholders entitled to receive notice of the Meeting and vote at the Meeting. To align with our environmental, social, and governance (ESG) standards and maximize the number of participants at the Meeting, the Company will be holding the Meeting virtually via a live audio webcast available online at https://web.lumiagm.com/482605375, where all shareholders regardless of geographic location will have an equal opportunity to participate and vote.

Notice-and-Access

As permitted under Canadian securities rules, management is using “Notice-and-Access” to deliver the Information Circular prepared in connection with the Meeting and the Annual Financial Statements to both registered and non-registered shareholders. This means that instead of mailing paper copies of the Information Circular and the Annual Financial Statements, these are posted online for shareholders to access them, which reduces mailing and printing costs, and is more environmentally friendly as it reduces paper use. Shareholders will therefore receive by mail (i) this notice, which explains how to access the Information Circular and the Annual Financial Statements electronically and request paper copies, and how to vote and/or attend the Meeting, (ii) a form of proxy (for registered shareholders) or a voting instruction form (“VIF”) (for non-registered shareholders), with instructions on how to vote, and (iii) an additional document explaining how to attend and vote at the Meeting (the “Virtual Meeting User Guide”). Shareholders who previously signed up for electronic delivery of Meeting materials will receive them via email.

How to Access the Information Circular and Annual Financial Statements

The Information Circular and Annual Financial Statements and other Meeting materials are available on our website at investors.alithya.com, on the website of our transfer agent, TSX Trust Company (“TSX Trust”), at www.meetingdocuments.com/TSXT/ALYA, as well as on SEDAR+ at www.sedarplus.com and on EDGAR at www.sec.gov. Please review the Information Circular before voting.

How to Request Paper Copies

Shareholders may request paper copies of the Information Circular and Annual Financial Statements at no cost.

Before the Meeting, shareholders may request paper copies on the website of TSX Trust at www.meetingdocuments.com/TSXT/ALYA or by contacting TSX Trust at 1-888-433-6443 (toll free in Canada and the U.S.) or 1-416-682-3801. The Information Circular and/or Annual Financial Statements, as applicable, will be sent within three business days of receipt of the request. To receive a paper copy of the Information Circular prior to the 10:00 a.m. (Eastern Daylight Time) voting deadline on September 6, 2024, requests must be received by no later than 10:00 a.m. (Eastern Daylight Time) on August 27, 2024. Shareholders who request paper copies of these documents will not receive a new form of proxy or VIF and should therefore keep the form that was sent to them to vote their shares. After the Meeting, requests for paper copies may be made by email at secretariat@alithya.com, by mail at Corporate Secretariat, Alithya Group inc., 1100, Robert-Bourassa Boulevard, Suite 400, Montréal, Québec, H3B 3A5, or by phone at 1-844-985-5552. Paper copies of the documents will be sent within ten business days of receipt of the request.

 

 

ALITHYA |Notice of Meeting and of Availability of Materials   II


How to Vote

Shareholders may vote prior to the Meeting or at the Meeting. It is however recommended that shareholders vote prior to the Meeting using all forms of proxy or VIFs received even if they intend to attend the Meeting. Shareholders should read the Information Circular and other Meeting materials before voting and refer to the instructions on their form of proxy or VIF and in the Information Circular for details on how to vote. Voting instructions must be received by the 10:00 a.m. (Eastern Daylight Time) voting deadline on September 6, 2024 (or if the Meeting is adjourned or postponed, by 10:00 a.m. (Eastern Daylight Time) on the business day prior to the day fixed for the adjourned or postponed meeting).

How to Attend the Meeting

The Meeting will be held virtually via a live audio webcast available online at https://web.lumiagm.com/482605375 and will be open to all shareholders as well as to the general public, except that only registered shareholders and duly appointed and registered proxyholders will have the opportunity to vote and ask questions. The process to attend the Meeting is different for registered shareholders and non-registered shareholders. Please refer to the information contained in this notice, the Information Circular and the Virtual Meeting User Guide. It is recommended to undertake all required steps at least one week before the Meeting and to join the Meeting at least 15 minutes before it begins to avoid missing the beginning due to technical difficulties.

REGISTERED SHAREHOLDERS

Shareholders who received a form entitled “Form of Proxy” or an email directed to registered shareholders from TSX Trust are registered shareholders. To attend the Meeting, registered shareholders may visit https://web.lumiagm.com/482605375 on the day of the Meeting, select the option “I have a login” and enter the 13-digit control number that appears on their form of proxy or in the email they received, as their username, and “alithya2024” (case sensitive) as their password.

Registered shareholders who appointed someone other than the persons named by management as their proxyholder to represent them at the Meeting must, after having submitted their proxy, either contact or have their proxyholder contact TSX Trust by phone at 1-866-751-6315 (toll free in Canada and the U.S.) or 1-416-682-3860, or complete the online form at www.tsxtrust.com/control-number-request, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 to register such other person and provide an email address at which TSX Trust will send a 13-digit proxyholder control number 24 to 48 hours before the Meeting.

NON-REGISTERED SHAREHOLDERS

Shareholders who received a form entitled “Voting Instruction Form” from TSX Trust or their intermediary or an email requesting voting instructions from their intermediary, and shareholders who participate in the Company’s Employee Share Purchase Plan (“ESPP Participants”) are non-registered shareholders. Non-registered shareholders are shareholders whose shares are registered in the name of their intermediary (such as a securities broker or a financial institution) which holds them on their behalf. As the Company and TSX Trust do not typically have a record of such shareholders, and, as a result, of their entitlement to vote, non-registered shareholders who

wish to vote and ask questions at the Meeting or appoint someone other than the persons named by management to do so must follow the following two steps:

Step 1: Submit their voting instructions and appoint themselves or someone else as their proxyholder by mail, internet, fax or email, as applicable, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 or such other deadline their intermediary may fix. Voting by phone is not recommended as it is not possible to appoint someone other than the persons named by management by phone.

Important Note: U.S. non-registered shareholders who are not ESPP Participants and who wish to appoint themselves or a proxyholder must obtain a legal proxy form from their intermediary and submit it to TSX Trust by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024.

Step 2: Once their voting instructions or legal proxy form has been submitted, non-registered shareholders or their proxyholder must contact TSX Trust by phone at 1-866-751-6315 (toll free in Canada and the U.S.) or 1-416-682-3860, or complete the online form at www.tsxtrust.com/control-number-request, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 to register and provide an email address at which TSX Trust will send a 13-digit proxyholder control number 24 to 48 hours before the Meeting.

Once these steps are completed and a proxyholder control number has been received, non-registered shareholders or their proxyholder will be able to attend the Meeting at https://web.lumiagm.com/482605375 by selecting the option “I have a login” and entering their 13-digit proxyholder control number as their username and “alithya2024” (case sensitive) as their password. Without a proxyholder control number, non-registered shareholders and their proxyholders will only be able to attend the Meeting by selecting the option “I am a guest”, which will not entitle them to vote or ask questions. Non-registered shareholders who do not complete the above two steps by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 will not be able to obtain a proxyholder control number. The control number appearing on their VIF is NOT a proxyholder control number and may not be used to attend the Meeting.

Questions

For questions about “Notice-and-Access” or assistance with the process to vote or attend the Meeting, shareholders may contact TSX Trust by phone at 1-800-387-0825 or by email at shareholderinquiries@tmx.com or Broadridge Financial Solutions, Inc. at 1-844-916-0609 (toll free in North America) or 1-303-562-9305, as applicable. For live technical assistance in operating the Meeting platform and voting during the Meeting, please contact Lumi Canada Inc. at support-ca@lumiglobal.com.

Montréal, Québec

July 15, 2024

By Order of the Board of Directors,

LOGO

Nathalie Forcier

Chief Legal Officer and Corporate Secretary

 

 

ALITHYA |Notice of Meeting and of Availability of Materials   III


Letter to Shareholders

 

Dear Shareholders,

On behalf of the Board of Directors (the “Board”) and the management team of Alithya Group inc. (“Alithya”), we hereby invite you to attend our 2024 annual general meeting of shareholders (the “Meeting”) on September 10, 2024.

We look forward to sharing details regarding our fiscal year completed on March 31, 2024 (“fiscal 2024”), and to present our new three-year strategic plan, which we began implementing on April 1, 2024.

Overall, fiscal 2024 was a year characterized by progress in creating greater value for our stakeholders. In addition to targeting higher value services and harmonizing our internal programs, we have accelerated our operations’ automation, including AI, to generate better operational efficiencies and reduced costs. We made progress in several areas, including achievements in our gross margin as a percentage of revenues and our adjusted EBITDA margin, both of which increased year-over-year. We also experienced strong bookings.

Over the past year, we also continued making progress in addressing our five material ESG topics, details of which will be published in our next annual ESG report in September 2024. Along this journey, every milestone is a source of pride, and every step forward helps contribute to a better world.

On April 1, 2024, we began deploying a new three-year strategic plan, which we will detail at this year’s Meeting. The plan is designed to ensure that our commercial objectives and financial performance align with those of our stakeholders. This new strategic plan was meticulously developed taking into account all our stakeholders and included interviews with our clients and our investors, as well as input from our employees. By the end of our fiscal year ending on March 31, 2027 (“fiscal 2027”), we believe that our new scale and scope will allow us to further leverage our geographic presence, our expertise, our integrated offerings, and our position on the value chain to pursue higher value IT segments.

Our new strategic plan lays out strategies for achieving a certain level of annualized organic growth by the end of fiscal 2027, while increasing our adjusted EBITDA and acquiring complementary businesses. Also, we intend to increase the percentage of business conducted through our smart shoring centers. Above all, the plan focuses on creating value for our clients and our shareholders, while continuing to strengthen our relationships of trust along the way.

We are pleased to announce that Ines Gbegan has joined us as a new director this year. Since our last annual shareholders meeting, we increased female representation on our Board, with 3313 percent of our board members now being women. We also look forward to introducing Debbie Di Gregorio, who was recently appointed as interim Chief Financial Officer.

We look forward to discussing the above with you at our 2024 annual and special shareholders’ meeting and to answering any questions you might have. In the meantime, we encourage you to review the enclosed information, to consider the resolutions put forward, and to exercise your vote. Your vote is important.

Thank you for continuing to support Alithya’s mission, and we look forward to welcoming you at this year’s Meeting.

Sincerely,

 

LOGO

  

LOGO

LOGO

  

LOGO

Pierre Turcotte

  

 Paul Raymond

Chair of the Board

  

 President and

  

 Chief Executive Officer

 

 

ALITHYA |Letter to Shareholders   IV


Table of Contents

 

GENERAL INFORMATION

     2  

Notice-and-Access

     2  

General Proxy Matters and Virtual Meeting Matters

     3  

Who Can Vote

     3  

How to Vote

     3  

How to Complete your Form and How Your Shares Will Be Voted

     5  

Voting at the Meeting

     5  

Changing your Vote

     6  

Conduct at the Meeting & Asking Questions

     6  

Additional Information

     7  

Proxy Solicitation

     7  

Transfer Agent

     7  

Authorized Share Capital

     7  

Normal Course Issuer Bid

     8  

Principal Shareholders

     8  

BUSINESS OF THE MEETING

     9  

Financial Statements

     9  

Election of Directors

     9  

Appointment of the Auditor

     9  

Approval of the Unallocated Awards under the Company’s Long

  

Term Incentive Plan

     9  

Other Business

     10  

NOMINEES FOR ELECTION TO THE BOARD

     11  

Description of the Nominee Directors

     11  

Cease trade orders, bankruptcies and Penalties

     14  

Board and Committee Attendance

     15  

Board Skills Matrix

     15  

DIRECTOR COMPENSATION

     16  

Structure of Compensation

     16  

Director Compensation Table

     17  

Incentive Plan Awards - Outstanding Awards

     18  

Incentive Plan Awards – Value Vested or Earned During the Year

     18  

Director Share Ownership Requirement

     18  

STATEMENT OF CORPORATE GOVERNANCE PRACTICES

     20  

Board of Directors

     20  

Mandate of the Board

     20  

Composition of the Board

     20  

Committees’ Mandates and Membership

     22  

Board Renewal

     24  

Nomination to the Board

     24  

Director Orientation and Continuing Education

     26  

Talent Management and Succession Planning

     27  

Shareholder Engagement

     28  

Shareholder engagement by Management

     28  

Shareholder engagement by Directors

     28  

Strategic Oversight

     29  

Risk Oversight

     29  

Environmental, Social and Governance

     29  

Board and Management Oversight of ESG

     29  

Material ESG Topics and Recent Developments

     30  

Ethical Business Conduct

     32  

Codes of Business Conduct

     32  

Related Party Transactions

     32  

Insider Trading Policy

     33  

Disclosure Policy

     33  

Clawback Policy

     33  

COMPENSATION DISCUSSION AND ANALYSIS

     35  

Letter from the Chair of the Human Capital and Compensation Committee

     35  

Executive Compensation Framework

     36  

Executive Compensation Approach

     36  

Compensation Review Process

     37  

Named Executive Officers

     38  

Executive Compensation Description

     38  

Compensation of the NEOs

     42  

Incentive Plan Awards Held and Vested

     44  

Performance Graph

     45  

Trends in Compensation

     46  

Long Term Incentives

     46  

Employment Arrangements of the NEOs

     48  

OTHER INFORMATION

     50  

Indebtedness of Directors and Executive Officers

     50  

Interest of Informed Persons and Others in Material Transactions

     50  

Shareholder Proposals

     50  

Availability of Documents

     50  

Approval

     50  
SCHEDULE A | LONG TERM INCENTIVE PLAN AND SHARE PURCHASE PLAN DESCRIPTION      51  

SCHEDULE B | MANDATE OF THE BOARD

     55  
SCHEDULE C | PROPOSED SHAREHOLDERS’ ORDINARY RESOLUTION TO APPROVE UNALLOCATED AWARDS UNDER THE COMPANY’S LONG TERM INCENTIVE PLAN      57  
 

 

ALITHYA |Table of Contents   i


General Information

 

This management information circular (the “Information Circular”) is provided in connection with the solicitation of proxies by the management of Alithya Group inc. for use at its annual general and special meeting of shareholders which will be held on Tuesday, September 10, 2024, at 10:00 a.m. (Eastern Daylight Time), for the purposes set forth in the foregoing Notice of Meeting, or at any adjournment or postponement thereof (the “Meeting”). To align with our environmental, social and governance (ESG) standards and maximize the number of participants at the Meeting, the Company will be holding the Meeting virtually via a live audio webcast available online, where all shareholders regardless of geographic location will have an equal opportunity to participate and vote.

The record date for determination of shareholders entitled to receive notice of, and vote at, the Meeting is July 15, 2024 (the “Record Date”).

In this document “you” and “your” refer to the shareholders of Alithya Group inc. and “Alithya”, the “Company”, “we”, “us”, or “our” refer to Alithya Group inc. (and, where the context so requires, Alithya Group inc. and its subsidiaries).

The information provided in this Information Circular that relates to financial information is provided as at March 31, 2024. Except as otherwise stated, all other information is provided as at July 15, 2024 and all dollar amounts shown are in Canadian dollars.

 

 

 

NOTICE-AND-ACCESS

 

As permitted under Canadian securities rules, management is using “Notice-and-Access” to deliver this Information Circular and the annual financial statements to both registered and non-registered shareholders. This means that instead of mailing paper copies of this Information Circular to shareholders holding Class A subordinate voting shares (“subordinate voting shares”) or Class B multiple voting shares (“multiple voting shares” and, collectively with the subordinate voting shares, the “Shares”) as of the Record Date, this Information Circular is being posted online for shareholders to access it electronically, which reduces printing and mailing costs and is more environmentally friendly as it reduces paper use. Shareholders will therefore receive by mail (i) a notice explaining how to electronically access the Information Circular and the audited consolidated financial statements of the Company for the fiscal year ended March 31, 2024 (“fiscal 2024”) and the auditor’s report thereon (the “Annual Financial Statements”), how to request paper copies thereof, and how to vote and/or attend the Meeting, (ii) a form of proxy (for registered shareholders) or a voting instruction form (“VIF”) (for non-registered shareholders) with instructions on how to vote, and (iii) a document explaining how to attend the Meeting. Shareholders who previously signed up for electronic delivery of Meeting materials will receive them by email.

Non-registered shareholders are either objecting beneficial owners who object that intermediaries disclose information about their ownership in the Company, or non-objecting beneficial owners who do not object to such disclosure. Alithya is sending proxy-related materials directly to registered shareholders and non-registered shareholders who are non-objecting beneficial owners and is paying for intermediaries to deliver such materials to non-registered shareholders who are objecting beneficial owners.

HOW TO ACCESS THE INFORMATION CIRCULAR AND THE ANNUAL FINANCIAL STATEMENTS ELECTRONICALLY

This Information Circular and the Annual Financial Statements are available on our website at investors.alithya.com, on the website of our transfer agent, TSX Trust Company (“TSX Trust”) at www.meetingdocuments.com/TSXT/ALYA, on SEDAR+ at www.sedarplus.com and on EDGAR at www.sec.gov.

 

HOW TO REQUEST A PAPER COPY OF THE INFORMATION CIRCULAR AND ANNUAL FINANCIAL STATEMENTS

You may request a paper copy of the Information Circular and the Annual Financial Statements at no cost up to one year from the date the Information Circular was filed on SEDAR and EDGAR.

Before the Meeting, shareholders may request paper copies of the Information Circular and the Annual Financial Statements prior to the Meeting on the website of TSX Trust at www.meetingdocuments.com/TSXT/ALYA or by contacting TSX Trust at 1-888-433-6443 (toll free in Canada and the U.S.) or 1-416-682-3801. The Information Circular and/or Annual Financial Statements, as applicable, will be sent within three business days of receipt of the request. Your request should be received no later than 10:00 a.m. (Eastern Daylight Time) on August 27, 2024 in order to receive the Information Circular prior to the 10:00 a.m. (Eastern Daylight Time) voting deadline on September 6, 2024. Shareholders who request paper copies of the Information Circular and Annual Financial Statements will not receive a new form of proxy or VIF and should therefore keep the original form sent to them in order to vote their Shares.

After the Meeting, requests for paper copies may be made by email at secretariat@alithya.com, by mail at Corporate Secretariat, Alithya Group inc., 1100, Robert-Bourassa Boulevard, Suite 400, Montréal, Québec, H3B 3A5 or by phone at 1-844-985-5552. Paper copies will be sent within ten business days of receipt of the request.

QUESTIONS?

For questions about “Notice-and-Access” or for assistance with the process to vote or attend the Meeting, please contact TSX Trust by phone at 1-800-387-0825 or by email at shareholderinquiries@tmx.com, or Broadridge Financial Solutions, Inc. at 1-844-916-0609 (toll free in North America) or 1-303-562-9305, as applicable. For live technical assistance in operating the Meeting platform and voting during the Meeting, please contact Lumi Canada Inc. (“Lumi”) at support-ca@lumiglobal.com. If you have questions about the information contained in this Information Circular, please contact our Corporate Secretariat team by email at secretariat@alithya.com or by mail at the address indicated in the section above.

 

 

ALITHYA | Management Information Circular  2


 

GENERAL PROXY MATTERS AND VIRTUAL MEETING MATTERS

Who Can Vote

Shareholders holding subordinate voting shares or multiple voting shares as at the close of business on the Record Date are entitled to vote at the Meeting or at any adjournment or postponement thereof. Your vote is important. Voting by proxy prior to the Meeting is the easiest way to vote your Shares. As a shareholder, it is important that you read this Information Circular carefully and vote your Shares either prior to the Meeting by proxy or at the Meeting by following the steps explained below.

Depending on how your Shares are registered, you may be a registered shareholder for a portion of your Shares and a non-registered shareholder for the balance thereof and may accordingly receive both a form of proxy and a VIF. It is recommended to vote using all forms received to ensure that all of your Shares are voted.

Employees who participate in the Company’s Employee Share Purchase Plan and have their shares managed by TSX Trust, in its capacity of plan administrator, (“ESPP Participants”) will receive the Meeting materials electronically from TSX Trust with instructions on how to vote using the internet.

How to Vote

REGISTERED SHAREHOLDERS

You are a registered shareholder if your Shares are registered in your name (i.e. your name appears on your share certificate or Direct Registration System (DRS) statement) and you received a form entitled “Form of Proxy” or an email directed to registered shareholders from TSX Trust.

Option 1 - Voting by Proxy Prior to the Meeting (Form of Proxy)

Voting by proxy means appointing a proxyholder (i.e. the persons named by management, yourself or someone else) to vote as per your voting specifications, if any, at the Meeting. You may vote by proxy using one of the methods described below:

 

LOGO

 

 

Internet: Go to www.meeting-vote.com and follow the instructions. You will need your 13-digit control number that appears on your form of proxy or in the email TSX Trust sent you, if you signed up for electronic delivery.

LOGO

 

Phone: Call 1-888-489-7352 (toll free in Canada and the U.S.). You will need your 13-digit control number that appears on your form of proxy or in the email you received from TSX Trust. If you vote by phone, you will not be able to appoint anyone other than the persons named by management as your proxyholder to represent you at the Meeting. Therefore, if you wish to appoint someone else as your proxyholder to attend the Meeting, this voting method is not recommended.

LOGO

 

Fax or email: Complete your form of proxy and send it to TSX Trust by fax at 1-416-595-9593, or scan and email it to TSX Trust at proxyvote@tmx.com.

LOGO  

 

Mail: Complete and return your form of proxy in the prepaid envelope provided.

Your duly completed form of proxy must be received by TSX Trust, or you must have voted on the internet, by phone, by fax or by email by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 or, if the Meeting is adjourned or postponed, 10:00 a.m. (Eastern Daylight Time) on the business day prior to the day fixed for the adjourned or postponed meeting. If you elect to vote on the internet or by phone, you do not need to return your form of proxy.

When completing your form of proxy, make sure to indicate the name of the person you wish to appoint as your proxyholder to attend the Meeting on your behalf or leave the space for the appointment blank if you wish to appoint the persons named by management. In both cases, it is recommended to indicate how you wish to vote for each item to be voted on, otherwise your proxyholder will have the discretion to vote as he or she sees fit. If you appoint a proxyholder who is not the persons named by management, once your form is submitted, please contact, or ask your proxyholder to contact, TSX Trust by phone at 1-866-751-6315 (toll free in Canada and the U.S.) or 1-416-682-3860, or complete the online form available at www.tsxtrust.com/control-number-request, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 in order to register your proxyholder and provide an email address at which TSX Trust will send a 13-digit proxyholder control number for your proxyholder to be able to join the Meeting. Proxyholder control numbers will be distributed by TSX Trust 24 to 48 hours before the Meeting. Without a proxyholder control number, your proxyholder will be unable to join the Meeting and if your proxyholder does not join the Meeting, your vote will not be counted, as your proxyholder is required to attend the Meeting for your vote to be counted.

Option 2 – Attending and Voting at the Meeting

If you wish to attend and vote at the Meeting, you do not need to complete or submit your form of proxy. You may simply visit https://web.lumiagm.com/482605375 on the day of the Meeting, select the option “I have a login” and enter the 13-digit control number that appears on your form of proxy or in the email TSX Trust sent you, if you signed up for electronic delivery, as your control number and “alithya2024” (case sensitive) as your password. Once logged in, simply follow the instructions on the screen during the Meeting. Joining the Meeting by selecting the option “I am a guest” will not allow you to vote or ask questions at the Meeting.

If you wish to appoint someone else to attend the Meeting on your behalf, please follow the instructions indicated in the preceding section entitled “Option 1 – Voting by Proxy Prior to the Meeting (Form of Proxy)”.

NON-REGISTERED SHAREHOLDERS

You are a non-registered shareholder if your Shares are not registered in the records of the Company directly in your name, but instead in the name of an intermediary (such as a securities broker or a financial institution) which holds them on your behalf. If you received a form entitled “Voting Instruction Form” from TSX Trust or your intermediary or an email requesting

 

 

ALITHYA | Management Information Circular  3


voting instructions from your intermediary, your Shares are not registered in your name.

Employees who participate in the Company’s Employee Share Purchase Plan and have their shares managed by TSX Trust, in its capacity of plan administrator, are non-registered shareholders and will receive the Meeting materials electronically from TSX Trust with instructions on how to vote using the internet, which instructions are similar to those described below.

Option 1 - Voting by Proxy Prior to the Meeting (Voting Instruction Form)

Voting by proxy means appointing a proxyholder (i.e. the persons named by management, yourself or someone else) to vote as per your voting instructions, if any, at the Meeting. Instructions for voting by proxy prior to the Meeting vary depending on whether you received a VIF from TSX Trust or your intermediary.

If you received a VIF from TSX Trust, you may vote by proxy by giving your voting instructions using one of the methods described below:

 

LOGO

 

 

Internet: Go to www.meeting-vote.com and follow the instructions. You will need your 13-digit control number that appears on your VIF.

 

LOGO

 

Phone: Call 1-888-489-7352 (toll free in Canada and the U.S.). You will need your 13-digit control number that appears on your VIF. If you vote by phone, you will not be able to appoint anyone other than the persons named by management on your VIF as your proxyholder. Therefore, if you wish to appoint someone else as your proxyholder to attend the Meeting, this voting method is not recommended.

 

LOGO

 

Fax or email: Complete the VIF and send it to TSX Trust by fax at 1-416-595-9593, or scan and email it to TSX Trust at proxyvote@tmx.com.

 

LOGO

 

 

Mail: Complete and return your VIF in the prepaid envelope provided.

If you received a VIF or an email from your intermediary, you may vote by proxy by giving your voting instructions using one of the methods described below:

 

LOGO

 

 

Internet: Go to www.proxyvote.com and follow the instructions. You will need your 16-digit control number that appears on your VIF or in the email you received.

 

LOGO

 

Phone: Call 1-800-474-7493 (English) (toll free in Canada), 1-800-474-7501 (French) (toll free in Canada) or 1-800-454-8683 (toll free in the U.S.). You will need your 16-digit control number that appears on your VIF or in the email you received. If you vote by phone, you will not be able to appoint anyone other than the persons named by management on your VIF as your proxyholder. Therefore, if you wish to appoint someone else as your proxyholder to attend the Meeting, this voting method is not recommended.

 

LOGO

 

 

Mail: Complete and return your VIF in the prepaid envelope provided.

 

Your duly completed VIF must be received by TSX Trust or your intermediary, as applicable, or you must have voted on the internet, by phone, by fax or by email, as applicable, by no later

than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 or such other deadline your intermediary may fix or, if the Meeting is adjourned or postponed, 10:00 a.m. (Eastern Daylight Time) on the business day prior to the day fixed for the adjourned or postponed meeting. Please contact your intermediary to ensure you do not miss your applicable voting deadline. If you elect to vote on the internet or by phone, you do not need to return your VIF.

When completing your VIF, make sure to indicate the name of the person you wish to appoint as your proxyholder to attend the Meeting on your behalf or leave the space for the appointment blank if you wish to appoint the persons named by management. In both cases, it is recommended to indicate how you wish to vote for each item to be voted on, otherwise your proxyholder will have the discretion to vote as he or she sees fit. If you appoint a proxyholder who is not the persons named by management, once your form is submitted, please contact, or ask your proxyholder to contact, TSX Trust by phone at 1-866-751-6315 (toll free in Canada and the U.S.) or 1-416-682-3860, or complete the online form available at www.tsxtrust.com/control-number-request, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 in order to register your proxyholder and provide an email address at which TSX Trust will send a 13-digit proxyholder control number for your proxyholder to be able to join the Meeting. Proxyholder control numbers will be distributed by TSX Trust 24 to 48 hours before the Meeting. Without a proxyholder control number, your proxyholder will be unable to join the Meeting and if your proxyholder does not join the Meeting, your vote will not be counted, as your proxyholder is required to attend the Meeting for your vote to be counted.

Option 2 – Attending and Voting at the Meeting

As we do not have access to the names or holdings of our non-registered shareholders, if you wish to attend and vote at the Meeting or to appoint someone else to do so on your behalf, you must follow the following two steps:

Step 1: Submit to TSX Trust or your intermediary, as applicable, your voting instructions and appoint yourself or another person (who need not be a shareholder) as your proxyholder before the Meeting by inserting your name or such other person’s name in the space provided for such purpose. Although optional for shareholders who intend to attend the Meeting or have someone else attend it on their behalf, it is recommended to also specify how you wish to vote for each item to be voted on, otherwise your proxyholder will have the discretion to vote as he or she sees fit. Please refer to the section entitled “Option 1 – Voting by Proxy Prior to the Meeting (Voting Instruction Form)” earlier for further details on how to submit your voting instructions. Voting by phone is not recommended as it is not possible to appoint someone other than the persons named by management as proxyholder by phone. TSX Trust or your intermediary, as applicable, must receive your instructions by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 or such other deadline your intermediary may fix for your proxyholder’s appointment to be effective. Please contact your intermediary to ensure you do not miss your applicable voting deadline.

Important Note: U.S. non-registered shareholders who are not ESPP Participants and who wish to appoint themselves or a

 

 

ALITHYA | Management Information Circular  4


proxyholder must obtain a legal proxy form from their intermediary and submit it to TSX Trust by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024.

Step 2: Once your voting instructions or legal proxy form has been submitted, contact, or ask your proxyholder to contact, TSX Trust by phone at 1-866-751-6315 (toll free in Canada and the U.S.) or 1-416-682-3860, or complete the online form available at www.tsxtrust.com/control-number-request, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 in order to register yourself or your proxyholder and provide an email address at which TSX Trust will send a 13-digit proxyholder control number to be able to join the Meeting. Proxyholder control numbers will be distributed by TSX Trust 24 to 48 hours before the Meeting. Your intermediary may not provide proxyholder control numbers. Therefore, shareholders who appointed themselves or someone else as their proxyholder through their intermediary must still contact TSX Trust thereafter.

Once these two steps are completed and a proxyholder control number is received from TSX Trust, you or your proxyholder will be able to attend the Meeting online at https://web.lumiagm.com/482605375 by selecting the option “I have a login” and entering the proxyholder control number in the space provided for the control number and “alithya2024” (case sensitive) as password.

Without a proxyholder control number, you or your proxyholder will not be able to attend the Meeting as a shareholder and will only be able to view the Meeting as a guest, which will not entitle you or your proxyholder to vote or ask any questions. If you do not complete the above two steps by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024, you will not be able to obtain a proxyholder control number. The control number appearing on your VIF is NOT a proxyholder control number and may therefore not be used to attend the Meeting.

How to Complete your Form and How Your Shares Will Be Voted

You can choose to vote FOR or WITHHOLD on the items to be voted on.

When you vote by proxy prior to the Meeting, you may appoint either the persons named by management as your proxyholder (namely, the Chair of the Board of Directors (the “Board”) or the President and Chief Executive Officer of the Company) or you may appoint someone else to represent you at the Meeting and vote on your behalf. You have the right to appoint any other person (who need not be a shareholder) to attend and act on your behalf at the Meeting. That right may be exercised by writing the name of such person in the space provided for such purpose in your form of proxy or VIF.

If you do not intend to attend the Meeting or be represented at the Meeting, you may appoint the persons named by management to represent you at the Meeting and complete your form completely by indicating how you wish to vote for each item to be voted on. If you leave the section for the appointment of your proxyholder blank, you will be deemed having appointed the persons named by management as your proxyholder.

If you intend to attend the Meeting or have someone other than the persons named by management represent you as your proxyholder at the Meeting and vote on your behalf, although you could only indicate your name or the name of such other person in the space provided on your VIF and submit it without indicating how you wish to vote for each item to be voted on, it is still recommended to complete your form and indicate how you wish to vote for each item.

If you have NOT specified how you wish your proxyholder to vote on a particular matter at the Meeting, your proxyholder will be entitled to vote your Shares as he or she sees fit or, in the case of the Board Chair or the President and Chief Executive Officer of the Company, your vote will be exercised as follows:

 

   

FOR the election of management’s nominees as directors;

 

   

FOR the appointment of KPMG LLP as auditor and authorizing the Board to fix their compensation; and

 

   

FOR the adoption of the ordinary resolution included as Schedule C to this Information Circular to approve the unallocated awards under the Company’s Long Term Incentive Plan.

The proxy confers discretionary authority in respect of amendments to any of the foregoing matters and such other matters as may properly come before the Meeting. Management is not aware of any such amendments or of other matters to be submitted at the Meeting.

If you appointed a proxyholder other than the persons named by management to represent you at the Meeting and vote on your behalf, please make sure your proxyholder obtains his or her proxyholder control number and joins the Meeting, otherwise your vote will not be counted, as your proxyholder is required to attend the Meeting for your vote to be counted.

Voting at the Meeting

Registered shareholders who voted prior to the Meeting and who decide to attend the Meeting using their control number do not need to vote again using the voting buttons appearing on their screen during the Meeting. If they vote again at the Meeting, their vote will, however, be taken into account and replace their vote transmitted before the Meeting.

Proxyholders (including non-registered shareholders who appointed themselves as proxyholder and third parties who were appointed as proxyholders by registered shareholders and non-registered shareholders) do not have to vote again at the Meeting if the shareholder they represent already indicated on his, her or its VIF how they wish to vote. They may, however, if they wish, vote at the Meeting by voting in accordance with the voting instructions of the shareholder they represent or as they see fit, if the shareholder they represent has not indicated how to vote. If the shareholder a proxyholder represents indicated how to vote for each item through voting instructions submitted prior to the Meeting and the proxyholder votes differently at the Meeting, the proxyholder’s vote will automatically be changed to follow the shareholder’s voting instructions submitted prior to the Meeting once the Meeting will have ended and the votes are compiled by the scrutineers.

 

 

ALITHYA | Management Information Circular  5


Changing your Vote

If you change your mind about how you want to vote your Shares, you can revoke your proxy by any of the methods outlined below, or by any other means permitted by law.

Registered shareholders may change their vote by:

 

   

voting again on the internet, by phone, by fax or by email, as applicable, by the 10:00 a.m. (Eastern Daylight Time) voting deadline on September 6, 2024;

 

   

completing a new form of proxy with a later date than the form previously submitted and mailing it as soon as possible so that it is received by TSX Trust by the 10:00 a.m. (Eastern Daylight Time) voting deadline on September 6, 2024;

 

   

sending a written notice signed by them or their authorized attorney to the Corporate Secretary of the Company at the registered office of the Company (1100 Robert-Bourassa Boulevard, Suite 400, Montréal, Québec, H3B 3A5) so that it is received by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024; or

 

   

attending the Meeting at https://web.lumiagm.com/482605375 on the day of the Meeting by selecting the option “I have a login” and entering the 13-digit control number that appears on their form of proxy as their username and “alithya2024” (case sensitive) as their password and voting at the Meeting.

Non-registered shareholder may change their vote by:

 

   

voting again on the internet, by phone, by fax or by email, as applicable, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 or such other deadline their intermediary may fix;

 

   

completing a new VIF with a later date than the one previously submitted and mailing it as soon as possible at the address directed by TSX Trust or their intermediary, as applicable, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 or such other deadline their intermediary may fix; or

 

   

sending a written notice signed by them or their authorized attorney to the Corporate Secretary of the Company at the registered office of the Company (1100, Robert-Bourassa Boulevard, Suite 400, Montréal, Québec, H3B 3A5) so that it is received by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024.

Although proxyholders (including non-registered shareholders who appointed themselves as proxyholder and third parties who were appointed as proxyholder by registered shareholders and non-registered shareholders) could vote differently at the Meeting using the online voting buttons, please note that if such votes differ from the last voting instructions processed by TSX Trust or their intermediary before the proxy voting deadline of 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 or such other deadline their intermediary may fix, the vote of the proxyholder will automatically be modified once the Meeting will have ended and the votes are compiled to reflect the last voting instructions received from the shareholder before such deadline.

Conduct at the Meeting & Asking Questions

The Company’s by-laws describe the requirements for the Meeting and the Chair of the Meeting will conduct the meeting consistent with those requirements. As such, we will strictly follow the items to be covered at the Meeting and which are set forth in the section entitled “Business of the Meeting” of this Information Circular.

Shareholders and guests will be able to join the Meeting on the day of the Meeting at https://web.lumiagm.com/482605375. For a better experience, it is recommended to use a high-speed internet connection and the latest version of Chrome, Safari, Edge or Firefox. It is important to ensure your browser is compatible by trying to log in at least 15 minutes before the Meeting. Using Explorer is not recommended as it is no longer supported and may not function properly.

Only registered shareholders and duly appointed and registered proxyholders will be eligible to vote while participating at the Meeting. Registered shareholders should use their 13-digit control number appearing on their form of proxy and non-registered shareholders should use their 13-digit proxyholder control number received by email from TSX Trust.

The voting polls will be open during the formal part of the Meeting. The Chair of the Meeting will indicate the time of opening and closure of the polls for the items to be voted on. Voting options will be visible on your screen and you will simply have to select your voting option. Your choice will be highlighted.

During the Meeting, only registered shareholders and duly appointed and registered proxyholders who have joined the Meeting using their 13-digit control number or proxyholder control number will have the opportunity to ask questions by typing and submitting questions through the field available for such purpose, and it will only be possible to submit questions in writing.

Guests and non-registered shareholders who did not appoint themselves as proxyholder by the 10:00 a.m. (Eastern Daylight Time) voting deadline on September 6, 2024 will not be able to log in to the Meeting and submit questions or vote at the Meeting. They will only be able to join the audio webcast as guests.

It is recommended that shareholders send their question as soon as possible during the Meeting so that these can be addressed at the appropriate time. Questions relating to matters to be voted on will be addressed by the Chair of the Meeting and other members of management present at the Meeting before those items are voted on while general questions will be addressed at the end of the Meeting, after the adjournment of the formal business of the Meeting and management’s presentation about the Company’s business.

To respect both time constraints and other shareholders, when submitting questions, shareholders are asked to be brief and as much to the point as possible. To allow us to answer questions from as many shareholders as possible, shareholders and proxyholders are kindly asked to cover only one topic per question. Questions from multiple shareholders on the same topic or that are otherwise related may be grouped, summarized and answered together.

 

 

ALITHYA | Management Information Circular  6


All shareholder questions are welcome, but conducting the business set out in the Meeting’s agenda for the benefit of all shareholders will be paramount. The Company does not intend to address any questions that are, among other things:

 

   

irrelevant to the business of the Company or to the business of the Meeting;

 

   

related to material non-public information of the Company;

 

   

related to personal grievances;

 

   

derogatory references to individuals or that are otherwise in bad taste;

 

   

repetitious statements already made by another shareholder;

 

   

in furtherance of the shareholder’s personal or business interests; or

 

   

out of order or not otherwise suitable for the conduct of the Meeting as determined by the Chair or the Secretary of the Meeting in their reasonable judgment.

If there are any matters of individual concern to a shareholder and not of general concern to all shareholders or if a question asked was not otherwise answered, such matters may be raised separately after the Meeting by contacting the Company’s Corporate Secretary at secretariat@alithya.com.

The Company is committed to offering a forum where, to the fullest extent possible using available electronic solutions, shareholders may communicate adequately through the course of the Meeting.

For assistance with your control number to join the Meeting, please contact TSX Trust at 1-800-387-0825. For live technical assistance in operating the Meeting platform and voting, please contact Lumi at support-ca@lumiglobal.com.

In the event of technical malfunction or other significant problem that disrupts the Meeting, the Chair of the Meeting may adjourn, recess, or expedite the Meeting, or take such other action that the Chair determines is appropriate considering the circumstances.

An audio webcast playback will be available on the Company’s website in the Investors section after the Meeting.

 

 

 

ADDITIONAL INFORMATION

 

Proxy Solicitation

The solicitation of proxies by management is being made primarily by mail, but directors, officers or employees of the Company may also solicit proxies at a nominal cost. The Company does not intend to retain the services of a proxy advisory firm for the solicitation of proxies.

Transfer Agent

You can contact TSX Trust, the Company’s transfer agent, either by mail at 1700 – 1190 des Canadiens-de-Montreal Avenue, Montreal, Quebec, H3B 0G7, by telephone at 1-800-387-0825, by fax at 1-888-249-6189, or by email at shareholderinquiries@tmx.com.

Authorized Share Capital

The authorized share capital of the Company consists of (i) an unlimited number of subordinate voting shares, without par value, which are listed under the symbol ALYA on the Toronto Stock Exchange (“TSX”), (ii) an unlimited number of multiple voting shares, without par value, which are held by a limited number of holders, except that no further multiple voting shares can be issued, except pursuant to the exercise of options to purchase multiple voting shares that were issued and outstanding as at November 1, 2018, and (iii) an unlimited number of preferred shares, without par value, issuable in series. As at July 15, 2024, 88,681,147 subordinate voting shares and 7,274,248 multiple voting shares were issued and outstanding.

The following summary of the material features of the Company’s authorized share capital is given subject to the detailed provisions of its articles.

VOTING RIGHTS

Each subordinate voting share entitles its holder to one vote per share, and each multiple voting share entitles its holder to ten votes per share at any meeting of shareholders, other than

meetings at which only the holders of a particular class or series of shares are entitled to vote due to statutory provisions or the specific attributes of this class or series. If and when issued, preferred shares will have such voting rights as may be determined by the Board at the time of issuance thereof.

The subordinate voting shares are “restricted securities” within the meaning of such term under applicable Canadian securities laws in that they do not carry equal voting rights with the multiple voting shares. In the aggregate, all of the voting rights associated with the subordinate voting shares represented, as at July 15, 2024, 54.94% of the voting rights attached to all of the issued and outstanding Shares.

RIGHTS TO DIVIDENDS AND RIGHTS UPON WINDING-UP AND DISSOLUTION

Subject to the prior rights of holders of preferred shares which rank prior to subordinate voting shares and multiple voting shares, if and when issued, holders of subordinate voting shares and multiple voting shares are entitled to receive pari passu any dividends and the remainder of the Company’s property in the event of a voluntary or involuntary winding-up or dissolution, or any other distribution of assets among shareholders for the purposes of winding up the Company’s affairs.

CONVERSION RIGHTS

Multiple voting shares are, at the holder’s entire discretion, convertible into subordinate voting shares on a share for share basis and shall be automatically converted upon their transfer to a person who is not a Permitted Holder (as defined below) or upon the death of a Permitted Holder, unless acquired by any of the remaining Permitted Holders in accordance with the terms of the voting agreement dated November 1, 2018 entered into between the Permitted Holders (the “Voting Agreement”), a copy of which is available on SEDAR+ at www.sedarplus.com and on EDGAR at www.sec.gov. For further information on the Voting Agreement, please refer to the section entitled “Principal Shareholders” below. The subordinate voting shares are not

 

 

ALITHYA | Management Information Circular  7


convertible into any other class of shares. Under applicable Canadian laws, an offer to purchase multiple voting shares would not necessarily require that an offer be made to purchase subordinate voting shares. However, as indicated above, multiple voting shares shall be automatically converted into subordinate voting shares on a share for share basis upon their transfer to a person who is not a Permitted Holder. A “Permitted Holder” means each of Paul Raymond, Ghyslain Rivard and Pierre Turcotte, and the entities over which they have control.

If and when issued, preferred shares will have such conversion rights as may be determined by the Board at the time of issuance thereof.

RESTRICTIONS ON TRANSFER

Subject to the terms of the Voting Agreement, Permitted Holders cannot sell or otherwise transfer multiple voting shares to a person who is not a Permitted Holder, unless they first convert those shares into subordinate voting shares on a share for share basis, and then transfer such subordinate voting shares.

Normal Course Issuer Bid

On September 13, 2023, the Company announced the renewal of its normal course issuer bid (the “NCIB”) in order to purchase

for cancellation up to 2,411,570 subordinate voting shares, representing 5% of the Company’s public float as of the close of markets on September 7, 2023. Purchases for cancellation under the NCIB commenced on September 20, 2023 and will end on the earlier of September 19, 2024 and the date on which the Company will have acquired the maximum number of subordinate voting shares allowable under the NCIB or otherwise decides not to make any further purchases. Purchases may be made on the open market through the facilities of the TSX, or through alternative trading systems, if eligible, or outside the facilities of the TSX pursuant to exemption orders issued by securities regulatory authorities. Purchases could also be made on the Nasdaq Stock Market LLC (“Nasdaq”) until February 9, 2024, the day on which the subordinate voting shares ceased trading on the Nasdaq.

During fiscal 2024, the Company purchased for cancellation 500,560 subordinate voting shares for approximately $1 million at a weighted average price of $1.91 under the NCIB. As at March 31, 2024, the Company could still purchase up to 2,007,049 subordinate voting shares for cancellation under the NCIB.

A copy of the Company’s Notice of Intention relating to its NCIB may be obtained free of charge at secretariat@alithya.com.

 

 

Principal Shareholders

As at July 15, 2024, to the knowledge of the Company, based on the most recent publicly available information, the only persons who beneficially owned, directly or indirectly, or exercised control or direction over 10% or more of the subordinate voting shares or multiple voting shares of the Company were Paul Raymond, Ghyslain Rivard, and Pierre Turcotte, as well as Beneva Inc. (“Beneva”), 9429-1143 Québec Inc. (a subsidiary of Quebecor Media inc.) (“Quebecor”) and Financière Outremont Inc., two companies controlled by Pierre Karl Péladeau, and Investissement Québec. Their respective holdings are set out in the table that follows.

 

    
SUBORDINATE VOTING
SHARES
 
 
     MULTIPLE VOTING SHARES       
SUBORDINATE VOTING SHARES
AND MULTIPLE VOTING SHARES
 
 
     VOTING RIGHTS  
       (#)        (%)        (#)        (%)        (#)        (%)        (#)       (%)  

Paul Raymond

     350,745        0.40        877,096        12.06        1,227,841        1.28        9,121,705       5.65  

Ghyslain Rivard

     -        -        4,687,819        64.44        4,687,819        4.89        46,878,190       29.04  

Pierre Turcotte

     320,700        0.36        1,709,333        23.50        2,030,033        2.12        17,414,030        10.79  

Beneva Inc.

     9,983,276        11.26        -        -        9,983,276        10.40        9,983,276       6.18  

9429-1143 Québec Inc.(1)

     9,983,276        11.26        -        -        9,983,276        10.40        9,983,276       6.18  

Investissement Québec

     8,945,769        10.09        -        -        8,945,769        9.32        8,945,769       5.54   

Financière Outremont Inc.(1)

     6,514,658        7.35        -        -        6,514,658        6.79        6,514,658       4.04  

 

(1)

9429-1143 Québec Inc. and Financière Outremont Inc. are both controlled by Pierre Karl Péladeau. As at July 15, 2024, they collectively beneficially owned, directly or indirectly, or exercised control or direction over Shares representing approximately 18.60% of the subordinate voting shares and 10.22% of the total voting rights of Alithya Group inc.

 

Each of Paul Raymond, Ghyslain Rivard and Pierre Turcotte (collectively, the “Group of 3”) are party to the Voting Agreement pursuant to which each of them has agreed to vote, or cause to be voted, all of the Shares of the Company over which they have direct or indirect voting control from time to time and at all times (the “Controlled Shares”) at any shareholders meeting of the Company in a manner as will be decided upon by the decision of at least two of the three members of the Group of 3 (the “Majority Decision”). The Voting Agreement does not, however, apply to votes for the election of any of Messrs. Raymond, Rivard or Turcotte to the Board. It also does not apply in respect of a particular matter if, for that matter, (i) there is no Majority Decision notified to them by the deadline specified in the Voting Agreement, or (ii) a member of the Group of 3 holding Controlled Shares is not permitted by applicable law to vote on the matter.

As at July 15, 2024, the Group of 3 beneficially owned, directly or indirectly, or exercised control or direction over approximately 45.48% of the voting rights attached to the Shares of the Company.

As at July 15, 2024, the directors and executive officers of the Company, as a group, beneficially owned, directly or indirectly, or exercised control or direction over 5,436,666 subordinate voting shares and 7,274,248 multiple voting shares, representing approximately 6.13% of the issued and outstanding subordinate voting shares and 100% of the issued and outstanding multiple voting shares respectively, and which shareholding interest carried approximately 48.43% of the total voting rights attached to the Shares of the Company.

 

 

ALITHYA | Management Information Circular  8


Business of the Meeting

 

Four items will be covered at the Meeting:

 

   

presentation of the audited consolidated financial statements of the Company for the fiscal year ended March 31, 2024 (“fiscal 2024”) (the “Annual Financial Statements”) and the auditor’s report thereon;

 

   

election of the directors of the Company;

 

   

appointment of the auditor of the Company for the fiscal year ending March 31, 2025 and authorization to the Board of Directors to fix their compensation;

 

   

consideration of, and, if deemed advisable, adoption of the ordinary resolution included as Schedule C to this Information Circular to approve the unallocated awards under the Company’s Long Term Incentive Plan; and

 

   

consideration of such other business, if any, that may properly come before the meeting or any adjournment or postponement thereof.

Financial Statements

The Annual Financial Statements and the auditor’s report thereon are available on our website at www.alithya.com, on SEDAR+ at www.sedarplus.com, in the Company’s annual report on Form 40-F available on EDGAR at www.sec.gov, and in print, free of charge, to any shareholder who requests a copy to the Company by email at secretariat@alithya.com, or by mail at Corporate Secretariat, Alithya Group inc., 1100, Robert-Bourassa Boulevard, Suite 400, Montréal, Québec, H3B 3A5, or by phone at 1-844-985-5552.

Election of Directors

The Board may consist of not less than three and not more than 15 directors. The Board has fixed at nine the number of directors to be elected at the Meeting. The persons named in the section entitled “Nominees for Election to the Board” of this Information Circular (“Nominee Directors”) are currently directors of the Company and were elected at the last meeting of shareholders, except for Ines Gbegan who was appointed as a director on March 21, 2024 and who is nominated for the first time for election at the Meeting. The Nominee Directors are, in the opinion of the Board and management, well qualified to act as directors of the Company for the ensuing year and have confirmed their willingness to serve as directors.

Unless otherwise indicated, the persons designated by management will vote FOR the election of the persons in the section entitled “Nominees for Election to the Board” of this Information Circular.

Appointment of the Auditor

The Board, on the recommendation of the Audit and Risk Management Committee (the “Audit Committee”), recommends that KPMG LLP (“KPMG”) be reappointed to serve as the Company’s auditor until the next annual meeting of shareholders. KPMG was first appointed as the Company’s auditor on September 15, 2021.

PRE-APPROVAL POLICY FOR EXTERNAL AUDITOR SERVICES

The Audit Committee has adopted procedures for the pre-approval of engagement for services of its external auditor, which require pre-approval of all audit and non-audit services

provided by the external auditor. Moreover, the Audit Committee, approves, on an annual basis, the fees charged to the Company by the external auditor. For more information on the Company’s pre-approval policy and procedures, please refer to the section entitled “Audit and Risk Management Committee – Pre-approval Policy and Procedures” of the Company’s annual information form dated June 12, 2024, which is hereby incorporated by reference.

EXTERNAL AUDITOR SERVICE FEE

KPMG is the external auditor who prepared the report relating to the audit of the Company’s annual consolidated financial statements for fiscal 2024 and notes thereto, presented under the International Financial Reporting Standards.

The fees billed by KPMG in fiscal 2024 and the fiscal year ended March 31, 2023 (“fiscal 2023”) for audit, audit-related, tax and all other services were as follows:

 

       FISCAL 2024        FISCAL 2023  

Audit fees(1)

   $  1,887,250        $ 951,300  

Audit-related fees(2)

             

Tax fees(3)

            $ 12,800  

All other fees(4)

   $ 45,000         

Total

   $ 1,932,250        $ 964,100  

 

(1)

“Audit fees” means the aggregate fees billed for professional services rendered by the auditor for the audit of the Company’s annual consolidated financial statements and internal control over financial reporting, the review of the Company’s interim condensed consolidated financial statements, and fees for additional audit procedures related to accounting and internal control matters. The fees billed in fiscal 2024 include audit fees billed for the first year audit of internal controls over financial reporting. For fiscal 2023, the Company was exempt from such requirement as it qualified as an emerging growth company in the U.S.

 

(2)

“Audit-related fees” includes assurance and related services reasonably related to the audit of the Company’s annual consolidated financial statements not included in audit services which are included in the “Audit fees” category.

 

(3)

“Tax fees” means the aggregate fees billed for professional services rendered by the auditor for tax compliance and tax advice. For fiscal 2023, tax fees consisted of fees billed in connection with tax compliance services assisting in the preparation of T2200 forms for filing with the Canadian taxation authorities.

 

(4)

“All other fees” includes the aggregate of all other fees. For fiscal 2024, other fees consisted of fees billed in connection with information technology advisory services.

Unless otherwise indicated, the persons designated by management will vote FOR the appointment of KPMG as the auditor of the Company and authorizing the Board to fix their compensation.

Approval of the Unallocated Awards under the Company’s Long Term Incentive Plan

The Company has a long term incentive plan (the “LTIP”) providing for the granting of long-term equity incentives to employees and directors, including the following types of awards (collectively, the “Awards”): options, restricted shares, restricted share units, performance share units, deferred share units and share appreciation rights. For further information pertaining to the LTIP, please refer to the section entitled “Executive Compensation Framework – Long Term Incentive Plan” and to the description of the LTIP attached as Schedule A to this Information Circular.

At the Meeting, shareholders will be asked to consider, and if deemed advisable, pass, with or without variation, an ordinary

 

 

ALITHYA | Business of the Meeting   9


resolution (the “LTIP Unallocated Awards Resolution”) in the form attached as Schedule C to this Information Circular, subject to such amendments, variations or additions as may be approved at the Meeting, to approve the unallocated Awards under the LTIP.

UNALLOCATED AWARDS

In accordance with the requirements of the TSX, every three years after adoption, all unallocated rights and entitlements under a security-based compensation arrangement which does not have a fixed maximum number of securities issuable thereunder (commonly referred to as “rolling plans”) must be approved by a majority of shareholders. The LTIP is a rolling plan as the total number of subordinate voting shares available for issuance thereunder may not exceed ten (10%) percent of the aggregate number of issued and outstanding Shares of Alithya from time to time. Shareholders are requested to approve all unallocated Awards issuable pursuant to the LTIP. Unallocated Awards under the LTIP were last approved by the shareholders at the Company’s annual meeting of shareholders held on September 15, 2021.

REQUIRED APPROVAL

The text of the LTIP Unallocated Awards Resolution to approve the unallocated Awards under the LTIP is set out in Schedule C to this Information Circular.

Whether or not the proposed LTIP Unallocated Awards Resolution is approved by shareholders, all allocated Awards under the LTIP will continue unaffected; provided that, where such Awards are cancelled or terminated, they will not be available for re-granting under the LTIP. However, if the resolution is not approved by shareholders at the Meeting, then, no new Awards will be granted pursuant to the LTIP after the Meeting, until such time as the required shareholder approval is obtained in the future.

To be adopted, the LTIP Unallocated Awards Resolution must be approved by a simple majority of 50% plus one vote of the votes cast by shareholders attending the Meeting or represented by proxy.

The Board has concluded that the adoption of the LTIP Unallocated Awards Resolution is in the best interest of the Company and its shareholders and unanimously recommends that the shareholders approve the unallocated Awards under the LTIP by voting FOR the LTIP Unallocated Awards Resolution.

Unless otherwise indicated, the persons designated by management will vote FOR the LTIP Unallocated Awards Resolution.

Other Business

Following the conclusion of the business to be conducted at the Meeting, shareholders will be invited to ask questions. Management is not aware of any changes to the foregoing items or of other matters to be submitted at the Meeting. If, however, there are changes or new items that properly come before the Meeting, your proxyholder will have the authority to vote your Shares on these items as he or she sees fit.

 

 

ALITHYA | Business of the Meeting  10


Nominees for Election to the Board

 

 

DESCRIPTION OF THE NOMINEE DIRECTORS

The following pages include a profile of each Nominee Director which provides an overview of his or her experience, qualifications, record of attendance at Board and committee meetings, ownership of Alithya securities, as well as their compliance with the minimum share ownership requirement applicable to directors. Each nominee is currently a director and, if elected, will hold office until the next annual meeting of shareholders. Information relating to Shares and deferred share units (“DSUs”) and, in the case of the executive director, options and performance share units (“PSUs”), beneficially owned by the nominees, or over which they exercise control or direction, is provided as at July 15, 2024. Here are a few highlights regarding the nine Nominee Directors:

 

         

89% 

 

INDEPENDENT  

DIRECTORS  

 

  

 

3313% 

 

WOMEN ON BOARD 

 

  

 

61 

 

YEARS OLD 

AVERAGE AGE  

 

  

 

98% 

 

AVERAGE BOARD  ATTENDANCE(1)

 

  

 

 99% 

 

AVERAGE 2024 

  VOTING RESULTS   

 

 

Dana Ades-Landy, Québec, Canada

 

LOGO

 

Dana Ades-Landy returned to the National Bank of Canada, a Canadian chartered bank, in August 2020 to work in the Special Loans Group which she had previously run over seven years. Prior to this, she was the Chief Executive Officer of the Heart & Stroke Foundation of Canada (Québec). Ms. Ades-Landy has more than 25 years of experience as an executive in the banking industry, including executive leadership positions at Scotiabank, Laurentian Bank and National Bank of Canada. Ms. Ades-Landy currently serves as director and member of the Audit Committee of First Lion Holdings Inc., the parent company of BFL Canada Risk and Insurance Inc., as director and member of the Audit Committee of Sagen MI Canada Inc., as Treasurer and member of the Executive Committee of the International Women’s Forum (Québec chapter) and as member of the Advisory Board of Innovaderm Research Inc., a private clinical research company. She previously served as Chair of the Audit Committee of the Canada Mortgage and Housing Corporation. Ms. Ades-Landy holds a bachelor’s degree in microbiology and immunology from McGill University and a Master of Business Administration in finance and accounting from Concordia University, and is a member of the Institute of Corporate Directors.

  Age: 65    Director since:

November 2016

             
Last year’s voting  
results: 99.78%
 
 

 

  BOARD/COMMITTEE

  MEMBERSHIP

     

 

 

 

ATTENDANCE(1)

 

 

 

  Board

         

 

 

 

 6 of 6

 

 

  

 

 

 

100%

 

 

 

Audit and Risk Management Committee

 

           

 

 

 

 4 of 4

 

 

  

 

 

 

100%

 

 

 

  SECURITIES HELD OR CONTROLLED

 

 

  Subordinate Voting Shares

 

 

  

 

 

 

 

12,725

 

 

 

 

  DSUs(2)

 

 

     113,314  

 

  Value at Risk(3)

 

 

     $253,338  

 

  Minimum Share Ownership Requirement(4)

 

    

Met

(1.5x)

 

 

 

  Independent

           

 

 

 

Yes

 

 

 

 

 

André P. Brosseau(5), Québec, Canada

 

LOGO

 

André P. Brosseau is Chair of the Board and President and Chief Executive Officer of Du Musée Investments Inc., a Family Office with private investments in Canada, the U.S. and Brazil. Mr. Brosseau is also Vice Chair and owner of Qintess, an IT company specializing in digital transformation and telecommunication infrastructure management. From 2009 until the sale of the company in 2021, he served as director, Chair of the Audit Committee and Chair of the Compensation Committee of Aptilon Corporation, a company which provided digital solutions for pharmaceutical companies. Previously, Mr. Brosseau also served as Chair of Québec Capital Markets and President of Blackmont Capital Markets in Toronto and held various executive positions with CIBC. Mr. Brosseau currently serves as Vice-Chair and member of the Audit and Risk Management Committee and of the Human Resources and Corporate Governance Committee of Quebecor Inc. and Quebecor Media Inc., as well as Chair of the Executive Committee of Quebecor Media Inc. He is also a director and member of the Audit and Risk Management Committee of Videotron Ltd. Mr. Brosseau holds a bachelor’s degree in politics and a master’s degree in political science from Université de Montréal, and is a member of the Institute of Corporate Directors.

  Age: 62    Director since:

September 2022

             
Last year’s voting  
results: 99.75%
 
 

 

  BOARD/COMMITTEE

  MEMBERSHIP

  

 

 

 

 ATTENDANCE(1)

 

 

 

  Board

           

 

 

 

5 of 6 

 

 

  

 

 

 

83%

 

 

 

  SECURITIES HELD OR CONTROLLED

 

 

  Subordinate Voting Shares

 

 

       

 

350,000

 

 

 

  DSUs(2)

 

 

             

 

80,018

 

 

 

 

  Value at Risk(3)

 

 

           

 

 

 

 

$864,336

 

 

 

 

 

  Minimum Share Ownership Requirement(4)

 

  

 

 

 

 

Met

(6.4x)

 

 

 

 

 

  Independent

              Yes  
 

 

ALITHYA |  Nominees for Election to the Board  11


         
           
Robert Comeau, Québec, Canada       Age: 64      

Director since:

May 2018


 

           

Last year’s voting  

results: 99.76%

 

 

 

LOGO

 

 

Robert Comeau is a corporate director who serves as lead director of Alithya. Before becoming a corporate director in 2018, he acted as a financial consultant between 2015 and 2018 and served as Chief Financial Officer of both public and private companies, including Lumenpulse Inc., from 2012 to 2015, Aveos Fleet Performance Inc., from 2009 to 2011, and Emergis Inc., from 2005 to 2008. Mr. Comeau also held various positions over 17 years at Nortel Networks Corporation, including as Vice President, Finance and Operations. Mr. Comeau previously served as director and Chair of the Audit Committee of H2O Innovation Inc. from 2017 to 2021 as well as Special Committee Member of Groupe Conseil FXInnovation Inc. from 2014 to 2017. Mr. Comeau was a Chartered Professional Accountant (CPA) until 2021. He holds a bachelor’s degree in accounting from HEC Montréal and is a member of the Institute of Corporate Directors.

   

 

 

 

 

BOARD/COMMITTEE
MEMBERSHIP

 

 

 
 

 

 

 

 

 

 

ATTENDANCE(1)

 

 

 

 

     

 

Board

 

 

 

     

 

6 of 6 

 

 

 

   

 

  100%

 

 

 

     

 

Audit and Risk
Management Committee
(Chair)

 

 
 
 

 

           
4 of 4 
 
    100%  
   

 

 

 

SECURITIES HELD OR CONTROLLED

 

 

   

 

 

 

 

Subordinate Voting Shares

 

 

 

 

     

 

51,300

 

 

 

     

 

DSUs(2)

 

 

 

           

 

189,442

 

 

 

   

 

 

 

 

Value at Risk(3)

 

 

 

 

         

 

 

 

$483,891

 

 

   

 

 

 

 

Minimum Share Ownership Requirement(4)

 

 

 

 

 

 

 

 

 

Met

(2.0x)

 

 

 

 

 

     

Independent

            Yes  
             
                                                 
           

Ines Gbegan(6), Québec, Canada

      Age: 36      

Director since:

March 2024


 

           

Last year’s voting  

results: N/A

 

 

 

LOGO

 

 

Ines Gbegan is the Vice President of Finance of Biron Health Group Inc., a company offering medical laboratory expertise in Québec, a position she accepted in October 2023 after having served as interim Vice President of Finance since May 2023 and senior director, Finance between November 2022 and May 2023. Ms. Gbegan has more than 15 years of chartered accountant experience in audits, corporate accounting, and financial reporting. She previously held senior accounting roles at Transdev Canada Inc., a company in the transportation and logistics sector, from 2021 to 2022, at Enerkem Inc., a company in the renewable energy sector, from 2018 to 2021, and at PwC, a global accounting firm, prior to 2018. She also previously taught accounting at HEC Montréal for more than five years. In 2022, Ms. Gbegan became an “Aces of Finance” recipient, a distinction awarded by Financial Executives International Canada in recognition of distinguished financial management officials. She holds a bachelor’s degree in accounting and finance, a specialized graduate diploma in public accounting and a master’s degree in professional accounting. Ms. Gbegan is a Chartered Professional Accountant (CPA) and is a member of the Institute of Corporate Directors.

   

 

 

 

 

BOARD/COMMITTEE
MEMBERSHIP

 

 

 
 

 

 

 

 

 

 

ATTENDANCE(1)

 

 

 

 

      Board               1 of 1        100%  
   

 

 

 

 

 

SECURITIES HELD OR CONTROLLED

 

 

 

   

 

 

 

 

Subordinate Voting Shares

 

 

 

 

   

 

-

 

 

 

     

 

DSUs(2)

 

 

 

    10,685  
   

 

 

 

 

Value at Risk(3)

 

 

 

 

         

 

 

 

 

$21,477

 

 

 

 

   

 

 

 

 

Minimum Share Ownership Requirement(4)

 

 

 

 

 

 

 

 

 

On track

 

 

 

 

     

Independent

            Yes  
           
           
           
           
                                                 
Lucie Martel, Québec, Canada       Age: 62      

Director since:

September 2019


 

           

Last year’s voting  

results: 99.75%

 

 

 

LOGO

 

Lucie Martel is a corporate director. Before becoming a corporate director, she acted as Senior Vice President and Chief Human Resources Officer of Intact Financial Corporation between September 2011 and December 2021 and previously as Senior Vice President at AXA Canada, which was acquired by Intact Financial Corporation in September 2011. She has more than 30 years of experience in strategic management of human resources and labour relations, with corporations including Laurentian Bank (where she was Vice President, Human Resources Management and Development), Direct Film and Uniroyal. Ms. Martel currently serves as director and Chair of the Human Resources Committee of the Board of Directors of Fiera Capital Corporation. She also previously served as director and Chair of the Human Resources Committee of the Société des alcools du Québec and the Montreal Heart Institute Foundation. Ms. Martel holds a bachelor’s degree in industrial relations from Université de Montréal and is a member of the Institute of Corporate Directors.

   

 

 

 

 

BOARD/COMMITTEE
MEMBERSHIP

 

 

 
 

 

 

 

 

 

 

ATTENDANCE(1)

 

 

 

 

     

 

Board

 

 

 

     

 

6 of 6 

 

 

 

   

 

  100%

 

 

 

     

Human Capital and
Compensation Committee
(Chair)
 
 
 
   

 

 

 

4 of 4 

 

 

 

 

 

 

100%

 

 

   

 

 

 

 

Corporate Governance and
Nominating Committee

 

 

 
 

 

   

 

 

 

 

 

 

 

 

4 of 4 

 

 

 

 

 

 

100%

 

 

   

 

 

 

SECURITIES HELD OR CONTROLLED

 

 

   

 

 

 

 

Subordinate Voting Shares

 

 

 

 

   

 

 

 

-

 

 

     

 

DSUs(2)

 

 

 

           

 

131,782

 

 

 

   

 

 

 

 

Value at Risk(3)

 

 

 

 

         

 

 

 

$264,882

 

 

   

 

 

 

 

Minimum Share Ownership Requirement(4)

 

 

 

 

 

 

 

 

 

Met

(1.0x)

 

 

 

 

 

     

 

Independent

 

 

 

          Yes  

 

ALITHYA | Nominees for Election to the Board  12


         
           
Paul Raymond, Québec, Canada       Age: 60      

Director since:

June 2011


 

           

Last year’s voting  

results: 99.41%

 

 

LOGO

 

 

 

Paul Raymond is the President and Chief Executive Officer of Alithya since April 2012. He joined Alithya as its President and Chief Operating Officer in April 2011, a position he held until March 2012, and has been a member of the Board of Alithya since April 2011. Prior to joining Alithya, Mr. Raymond held several key senior management positions in a major information technology firm and served as an officer in the Canadian Armed Forces. During his career, he worked in Canada, the U.S. as well as in Europe. Mr. Raymond currently serves as director of the Institute of Corporate Directors, Québec chapter, and previously served as director and member of the Audit Committee of WSP Global Inc. and director of the Chamber of Commerce of Metropolitan Montréal. Mr. Raymond received the 2020 Investissement Québec CEO of the Year Award from the Quebec Technology Association. He is a computer engineering graduate from the Royal Military College of Canada, and a member of the Institute of Corporate Directors. Mr. Raymond holds an interest in Alithya’s multiple voting shares (please refer to the section entitled “General Information – Additional Information – Principal Shareholders”).

   

 

 

 

 

BOARD/COMMITTEE
MEMBERSHIP

 

 

 
 

 

 

 

 

 

 

ATTENDANCE(1)

 

 

 

 

     

 

Board

 

 

 

   

 

 

  6 of 6

 

 

 

 

 

      100%  
   

 

 

 

SECURITIES HELD OR CONTROLLED

 

 

   

 

 

 

 

Subordinate Voting Shares

 

 

 

 

   

 

 

 

 

350,745

 

 

 

 

     

 

Multiple Voting Shares

 

 

 

     

 

877,096

 

 

 

     

 

Options to purchase

Subordinate Voting Shares(7)

 

 

 

 

      922,691  
     

 

Options to purchase Multiple

Voting Shares(7)

 

 

 

 

      505,264  
     

 

PSUs(8)

 

 

 

     

 

611,876

 

 

 

     

 

DSUs(2)

 

 

 

           

 

128,942

 

 

 

   

 

 

 

 

Value at Risk(3)

 

 

 

 

         

 

 

 

$2,960,260

 

 

   

 

 

 

 

Minimum Share Ownership Requirement(4)

 

 

 

 

 

 

 

 

 

Met

(1.0x)

 

 

 

 

 

     

Independent

            No(9)  
           
                                                 
Ghyslain Rivard, Québec, Canada       Age: 64      

Director since:

April 1992


 

           

Last year’s voting  

results: 95.26%

 

 

 

LOGO

 

Ghyslain Rivard is a corporate director. He founded Alithya and acted as its President and Chief Executive Officer from its constitution in April 1992 until his retirement from all employment roles in 2012, after more than 35 years in the IT and business services sectors. He currently serves as an independent director on the Board of Alithya and has no employment or consulting arrangements, nor is he a party to a related party transaction with Alithya. He also currently serves as Chair of the Board of Inogeni Inc. and Progitek Dev Inc., two private companies. Mr. Rivard holds a bachelor’s degree in computer science and mathematics from Sherbrooke University and is a member of the Institute of Corporate Directors. Mr. Rivard holds an interest in Alithya’s multiple voting shares (please refer to the section entitled “General Information – Additional Information – Principal Shareholders”).

   

 

 

 

 

BOARD/COMMITTEE
MEMBERSHIP

 

 

 
 

 

 

 

 

 

 

ATTENDANCE(1)

 

 

 

 

     

 

Board

 

 

 

 

 

 

 

 

  6 of 6

 

 

 

 

    100%  
     

 

Corporate Governance and
Nominating Committee

 

 
 

 

      4 of 4       100%  
     

 

Human Capital and
Compensation Committee

 

 
 

 

      4 of 4       100%  
   

 

 

 

SECURITIES HELD OR CONTROLLED

 

 

   

 

 

 

 

Multiple Voting Shares

 

 

 

 

     

 

 

 

4,687,819

 

 

     

 

DSUs(2)

 

 

 

                   

 

93,057

 

 

 

   

 

 

 

 

Value at Risk(3)

 

 

 

 

                 

 

 

 

$9,609,561

 

 

   

 

 

 

 

Minimum Share Ownership Requirement(4)

 

 

 

 

 

 

 

 

 

Met (49.3x)

 

 

 

 

     

 

Independent

 

 

 

          Yes  
           

C. Lee Thomas, Ohio, USA

      Age: 70      

Director since:

November 2018


 

           

Last year’s voting  

results: 99.79%

 

 

LOGO  

 

C. Lee Thomas is a corporate director and the Chair of the Board of Trustees at Baldwin Wallace University. Before becoming a corporate director, Mr. Thomas held various roles with Ernst & Young LLP from 1976 to June 2014, including Managing Partner of its Cleveland office, Leader of its Northeast Ohio Market Segment, and global client serving audit partner. Mr. Thomas currently acts as a financial consultant for Regional Brands Inc. He previously served as director and Chair of the Audit Committee of Technical Consumer Products International. Mr. Thomas is a Certified Public Accountant (CPA) and holds a bachelor’s degree in accounting from Baldwin Wallace University. He is also a member of the Institute of Corporate Directors.

   

 

 

 

 

BOARD/COMMITTEE
MEMBERSHIP

 

 

 
 

 

 

 

 

 

 

ATTENDANCE(1)

 

 

 

 

      Board         6 of 6       100%  
     
Audit and Risk Management
Committee
 
 
      4 of 4       100%  
   

 

 

 

 

 

SECURITIES HELD OR CONTROLLED

 

 

 

   

 

 

 

 

Subordinate Voting Shares

 

 

 

 

   

 

51,000

 

 

 

     

 

DSUs(2)

 

 

 

    124,972  
   

 

 

 

 

Value at Risk(3)

 

 

 

 

         

 

 

 

 

$353,704

 

 

 

 

   

 

 

 

 

Minimum Share Ownership Requirement(4)

 

 

 

 

 

 

 

 

 

Met

(2.1x)

 

 

 

 

 

     

Independent

            Yes  

 

ALITHYA | Nominees for Election to the Board  13


 

Pierre Turcotte, Québec, Canada

 

    Age: 65  

Director since:

June 2011

 

           

 

Last year’s voting  

results: 97.74%

 

 

 

 

LOGO

 

Pierre Turcotte is a corporate director and the Chair of the Board of Alithya. Prior to joining Alithya in 2011, he served as Senior Vice President and General Manager of a major information technology firm in Canada, the U.S. and Europe for more than 27 years and as President and Chief Executive Officer and Chair of the Board of ReadBooks Technologies SAS. Mr. Turcotte currently serves as Chair of the Board of Directors of the Pointe-à-Callières Foundation, as director and Chair of the Human Resources Committee of the Pointe-à-Callière, Montreal Museum of Archeology and History, and as director of the Théâtre du Nouveau Monde. Previously, he was also an independent member of McGill University’s Board of Governors’ IT Committee and served as director of Poudre Noire Inc. and Xpertdoc Technologies Inc. Mr. Turcotte holds a bachelor’s degree in computer science and mathematics from Laval University and is a member of the Institute of Corporate Directors. Mr. Turcotte holds an interest in Alithya’s multiple voting shares (please refer to the section entitled “General Information – Additional Information — Principal Shareholders”).

   

 

BOARD/COMMITTEE MEMBERSHIP

 

 

 

 

 

 

ATTENDANCE(1)

 

 

 

 

    Board

 

          6 of 6       100%  
    Corporate Governance and Nominating Committee

(Chair)

          4 of 4       100%  
   

 

Human Capital and Compensation Committee

 

         
4 of 4
 
    100%  
   

 

SECURITIES HELD OR CONTROLLED

 

 

   

 

Subordinate Voting Shares

 

 

      320,700   
   

 

Multiple Voting Shares

 

 

      1,709,333   
   

 

DSUs(2)

 

 

           

 

214,960 

 

 

 

   

 

Value at Risk(3)

 

 

 

 

           

 

$4,512,436 

 

 

 

   

 

Minimum Share Ownership Requirement(4)

 

     

 

 

 

 

Met 

(17.7x) 

 

 

 

 

 

     

Independent

          Yes   

 

(1)

For an overview of Board and committee meetings attendance by all directors, please refer to the section entitled “Board and Committee Attendance”.

(2)

DSUs held by directors, other than Paul Raymond, are issued under Alithya’s Long Term Incentive Plan. DSUs held by Paul Raymond are issued under Alithya’s Share Unit Plan. For a summary of the material terms of Alithya’s Long Term Incentive Plan, please refer to Schedule A of this Information Circular. For additional information regarding grants of DSUs to directors, please refer to the section entitled “Director Compensation — Structure of Compensation — Long Term Incentive Plan – DSUs”. For additional information regarding grants of DSUs to Paul Raymond, please refer to the section entitled “Compensation Discussion and Analysis – Executive Compensation Framework – Executive Compensation Description – Short-Term Incentives (Annual Bonuses)”.

(3)

The Value at Risk represents the total value of Shares and vested equity grants (such as DSUs and PSUs). It is based on the closing price of the subordinate voting shares on the TSX on July 15, 2024 ($2.01). Options are not taken into account in the Value at Risk and the minimum share ownership requirement.

(4)

All directors, except Paul Raymond, are subject to the minimum share ownership requirement applicable to directors, as detailed in the section entitled “Director Compensation – Director Share Ownership Requirement”. For information regarding the minimum share ownership requirement applicable to Mr. Raymond, please refer to the section entitled “Compensation Discussion and Analysis – Executive Compensation Framework – Executive Compensation Approach – Executive Share Ownership Requirement”.

(5)

André Brosseau is being proposed as Nominee Director in accordance with the terms of the Investor Rights Agreement entered into by the Company and Quebecor on April 1, 2021, pursuant to which the Company shall propose for election a candidate designated by Quebecor until Quebecor ceases to beneficially own at least 10% of the issued and outstanding subordinate voting shares of the Company.

(6)

Ines Gbegan is being proposed as Nominee Director in accordance with the terms of the Investor Rights Agreement entered into by the Company and Beneva on April 1, 2021, pursuant to which the Company shall propose for election a candidate designated by Beneva until Beneva ceases to beneficially own at least 10% of the issued and outstanding subordinate voting shares of the Company.

(7)

Options are issued under Alithya’s Long Term Incentive Plan. For more information regarding options, please refer to the summary of the material terms of Alithya’s Long Term Incentive Plan included in Schedule A as well as the section entitled “Compensation Discussion and Analysis – Executive Compensation Framework – Long Term Incentives”.

(8)

PSUs are issued under Alithya’s Long Term Incentive Plan and shall be settled in Shares or, at the Company’s option, in cash. For more information on PSUs, please refer to the summary of the material terms of Alithya’s Long Term Incentive Plan included in Schedule A as well as the section entitled “Compensation Discussion and Analysis – Executive Compensation Framework – Long Term Incentives”.

(9)

Paul Raymond is considered non-independent as he is the President and Chief Executive Officer of the Company.

 

 

CEASE TRADE ORDERS, BANKRUPTCIES AND PENALTIES

 

Other than as disclosed below, to the knowledge of the Company and based upon information provided to it by the Company’s directors and executive officers, no such person (including any personal holding company), is or has been, in the last ten years, a director or executive officer of a company (including Alithya) that: (a) was the subject of a cease trade or similar order or an order that denied the relevant company access to any exemption under securities legislation for a period of more than 30 consecutive days while the director or executive officer was acting in that capacity; or (b) was the subject of a cease trade or similar order or an order that denied the relevant company access to any exemption under securities legislation for a period of more than 30 consecutive days that was issued after the director or executive officer ceased to act in that capacity, but which resulted from an event that occurred while the director or executive officer was acting in that capacity. André Brosseau was a director of Aptilon Corporation (who subsequently changed its name to DMD Digital Health Connections Group Inc.) (“Aptilon”) from December 2006 to August 2021. On May 4, 2012, a management cease trade order was issued by the Autorité des marchés financiers followed by a cease trade

order on all of Aptilon’s securities on July 5, 2012 as a result of the failure to file annual audited financial statements, related management’s discussion and analysis and certification of annual filings for the fiscal year ended December 31, 2011. From July 2012 to February 2013, similar cease trade orders were issued by the securities regulatory authorities of British Columbia, Manitoba, Alberta and Ontario. In August 2014, the cease trade orders were lifted and Aptilon resumed trading on the NEX stock exchange in October 2014.

Other than as disclosed below, to the knowledge of the Company and based upon information provided to it by the Company’s directors and executive officers, no such person (including any personal holding company): (a) is, or has been in the last ten years, a director or executive officer of a company (including Alithya) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or (b) has, in the last ten years,

 

 

ALITHYA | Nominees for Election to the Board  14


become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold their assets. Mr. Brosseau was a director of Virtutone Networks Inc. (“Virtutone”) from September 2013 to November 2014. On January 23, 2015, Virtutone filed a notice of intention to make a proposal under the Bankruptcy and Insolvency Act (Canada). Ghyslain Rivard was a director of Facilis Inc. (“Facilis”) from November 1, 2021 to March 8, 2023. On March 8, 2023, Facilis initiated bankruptcy proceedings and a trustee was appointed to hold its assets.

 

To the knowledge of the Company and based upon information provided to it by the Company’s directors and executive officers, no such person (including any personal holding company) has been subject to: (a) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (b) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a Nominee Director.

 

 

 

BOARD AND COMMITTEE ATTENDANCE

The following table indicates the attendance of the current directors of the Company at regularly scheduled Board and committee meetings for fiscal 2024.

 

 NAME OF DIRECTOR

        BOARD(1)         AUDIT AND RISK MANAGEMENT
COMMITTEE
  CORPORATE GOVERNANCE AND
NOMINATING COMMITTEE
  HUMAN CAPITAL AND
COMPENSATION COMMITTEE
  OVERALL ATTENDANCE

Dana Ades-Landy

   6 of 6    100%    4 of 4    100%   -    -   -    -   10 of 10    100%

André Brosseau

   5 of 6    83%    -    -   -    -   -    -   5 of 6    83%

Robert Comeau

   6 of 6    100%    4 of 4    100%   -    -   -    -   10 of 10    100%

Ines Gbegan

   1 of 1    100%                   1 of 1    100%

Lucie Martel

   6 of 6    100%    -    -   4 of 4    100%   4 of 4    100%   14 of 14    100%

Paul Raymond

   6 of 6    100%    -    -   -    -   -    -   6 of 6    100%

Ghyslain Rivard

   6 of 6    100%    -    -   4 of 4    100%   4 of 4    100%   14 of 14    100%

C. Lee Thomas

   6 of 6    100%    4 of 4    100%   -    -   -    -   10 of 10    100%

Pierre Turcotte

   6 of 6    100%    -    -   4 of 4    100%   4 of 4    100%   14 of 14    100%
                     
          98%         100%        100%        100%        98%

 

(1)

Ines Gbegan joined the Company on March 21, 2024 and therefore attended the only meeting held starting such date in fiscal 2024.

 

  

 

BOARD SKILLS MATRIX

The following table identifies the competencies of each Nominee Director, together with their gender, age, geographical representation, and tenure at Alithya.

 

 

LOGO

 

ALITHYA | Nominees for Election to the Board  15


Director Compensation

 

The compensation program of the Board is designed to directly align the interests of directors with the long-term interests of the Company’s shareholders and aims at providing fair, reasonable and competitive total compensation required to attract and retain experienced and competent directors.

To assist in determining the appropriate compensation for members of the Board, the Human Capital and Compensation Committee (the “Compensation Committee”) reviews competitive practices from time to time with the assistance of independent compensation consultants as discussed in the section entitled “Compensation Discussion and Analysis – Executive Compensation Framework – Compensation Review Process – Compensation Consultant”.

During the fiscal year ended March 31, 2021, the Compensation Committee, retained the services of Willis Towers Watson (“WTW”), as compensation consultant, to conduct a review of the Board’s compensation to assess the competitiveness of its compensation policy.

Following such review process, the Compensation Committee recommended, and the Board approved, changes effective for

the fiscal year ending March 31, 2022 (“fiscal 2022”). The changes principally aimed at further aligning the directors’ total compensation with the then median of the Canadian market to ensure compensation competitiveness. The Compensation Committee reassessed the appropriateness of the directors’ total compensation and recommended to maintain such compensation for the fiscal years ended March 31, 2023 and March 31, 2024 (“fiscal 2024”).

For an overview of the Company’s structure of compensation and Board retainers as well as a list of the companies comprised in the comparator group, please refer to the section entitled “Structure of Compensation” below.

Any director who is also an employee of the Company or of any of its affiliates does not receive any compensation as a director. As such, this section excludes the compensation earned by Paul Raymond who is also the President and Chief Executive Officer of the Company. For information regarding the compensation of Mr. Raymond, please refer to the section entitled “Compensation Discussion and Analysis – Executive Compensation Framework – Compensation of the NEOs”.

 

 

 

STRUCTURE OF COMPENSATION

 

The compensation of the directors is structured as an all-inclusive annual retainer payable in cash (“Cash-Based Component”) and in share-based awards in the form of deferred share units (“DSUs”) (“Share-Based Component”). The Cash-Based Component varies based on role(s) held by the directors on the Board (e.g. chairing the Board or a committee and/or being a committee member), while the Share-Based Component is fixed. For fiscal 2024, the Share-Based Component was set at $50,000 for all directors, except the Board Chair who had a Share-Based Component of $90,000. This flat-fee approach is consistent with compensation trends, adds predictability to compensation paid to directors, and is simpler to administer. Until a director has achieved his or her minimum share ownership requirement, 50% of his or her annual Cash-Based Component is paid in DSUs.

Directors are also reimbursed for reasonable travel and other out-of-pocket expenses incurred for attendance at Board and committee meetings.

Comparator Group

In fiscal 2022, the Compensation Committee revised the comparator group for director compensation and adopted a compensation policy aligned with the median of such comparator group. For fiscal 2024, the Compensation Committee recommended to reconduct the same compensation, as it intended to perform a benchmark analysis and review the comparator group for the fiscal year ending March 31, 2025 (“fiscal 2025”).

During fiscal 2024, the Compensation Committee selected a new comparator group which was used for the review of director compensation for fiscal 2025. Such comparator group is comprised of 26 companies: 12 Canadian companies and 14 U.S. companies; all publicly listed companies of comparable sizes to Alithya in terms of revenues, and which operate in the

IT consulting services or other sectors with a segment in IT consulting services.

Based on the Company’s footprint and operations, the new comparator group is composed of the following companies:

  CANADIAN COMPANIES

  

U.S. COMPANIES

Calian Group Limited

  

Box, Inc.

Converge Technology Solutions Corp.

  

Grid Dynamics Holdings, Inc.

Docebo Inc.

  

Huron Consulting Group Inc.

Enghouse Systems Limited

  

Information Services Group, Inc.

Kinaxis Inc.

  

N-able, Inc.

Lightspeed Commerce Inc.

  

Perficient, Inc.

Lumine Group Inc.

  

Qualys, Inc.

Nuvei Corporation

  

RCM Technologies, Inc.

Quisitive Technology Solutions, Inc.

  

Resources Connection, Inc.

Softchoice Corporation

  

SolarWinds Corporation

The Descartes Systems Group Inc.

  

TaskUs, Inc.

Vecima Networks Inc.

  

The Hackett Group, Inc.

  

Upland Software, Inc.

    

Willdan Group, Inc.

Annual Retainer

The following table shows the Cash-Based Component and the Share-Based Component of the annual retainer of all directors for fiscal 2024:

 

  DIRECTOR POSITION   

ANNUAL RETAINER

 

 
   CASH-BASED
COMPONENT(1)
     SHARE-BASED 
COMPONENT 
 

Board Chair

     $85,000        $90,000   

Director

     $45,000        $50,000   

Committee Chair

     $35,000        -   

Committee Member

     $10,000        -   

 

(1)

Directors may elect to receive all or part of the Cash-Based Component of their annual retainer either in cash, in DSUs or a combination of both. Until a director has achieved his or her minimum share ownership requirement, 50% of his or her annual Cash-Based Component is paid in DSUs.

 

 

ALITHYA | Director Compensation  16


Long Term Incentive Plan – DSUs

 

In addition to the Share-Based Component of their annual retainer, directors may, subject to the Director Share Ownership Requirement (as defined below), prior to the beginning of each calendar year, elect to receive all or part of the Cash-Based Component of their annual retainer either in cash, in DSUs issued pursuant to the Company’s Long Term Incentive Plan (the “LTIP”), or a combination of both.

DSUs are credited to each director’s account on the last day of each quarter and the number to be credited is calculated by dividing the dollar amount to be received in DSUs for such quarter by the closing price of the subordinate voting share on the TSX, on the last trading day immediately preceding the date

of grant. Each DSU entitles the beneficiary thereof to receive upon resignation, retirement or death, one subordinate voting share of the Company. Each director has an account where DSUs are credited and held until the director leaves the Board.

The issuance of DSUs to directors is considered a key component to enhance the Company’s ability to attract and retain talented individuals to serve as members of the Board, to promote alignment of interests between directors and the Company’s shareholders and to assist directors in fulfilling the Director Share Ownership Requirement.

Detailed information on the LTIP is included in Schedule A of this Information Circular.

 

 

 

DIRECTOR COMPENSATION TABLE

The table below shows the compensation earned by each individual who served as a non-executive director during fiscal 2024. The compensation of Paul Raymond, who is a director, but also the Company’s President and Chief Executive Officer, is discussed in the section entitled “Compensation Discussion and Analysis – Compensation of the NEOs – Summary Compensation Table”.

 

NAME OF DIRECTOR

  CASH(1)
($)
  SHARE-BASED  AWARDS(2)
($)
  ALL OTHER COMPENSATION
($)
  TOTAL FEES EARNED
($)

Dana Ades-Landy

  55,000   50,000   -   105,000

André P. Brosseau

  45,000   50,000   -   95,000

Robert Comeau

  80,000   50,000   -   130,000

Ines Gbegan(3)

  1,360   1,511   -   2,871

Mélissa Gilbert(4)

  -   -   -   -

Lucie Martel

  90,000   50,000   -   140,000

James B. Renacci(5)

  20,421   22,690   -   43,111

Ghyslain Rivard

  65,000   50,000   -   115,000

C. Lee Thomas

  55,000   50,000   -   105,000

Pierre Turcotte

  85,000   90,000   -   175,000

 

(1)

This column shows the value of the retainer earned by the directors for fiscal 2024 and which was payable in cash. It does not, however, represent the directors’ compensation which was actually paid in cash as it includes the full Cash-Based Component of their annual retainer, while certain directors elected to receive a portion or all of the Cash-Based Component of their annual retainer in DSUs in addition to their fixed Share-Based Component. For fiscal 2024, Dana Ades-Landy, André P. Brosseau, Robert Comeau, Ines Gbegan and C. Lee Thomas elected to receive respectively 10%, 100%, 75% , 50% and 25% of their Cash-Based Component in DSUs; Pierre Turcotte elected to receive 30% of his Cash-Based Component in DSUs for the first three quarters of fiscal 2024 and 70% for the last quarter; and Lucie Martel, James B. Renacci and Ghyslain Rivard elected to receive 100% of their Cash-Based Component in cash.

 

(2)

This column shows the value of the retainer earned by the directors for fiscal 2024 and which was payable in DSUs. It, however, undervalues the directors’ compensation which was actually paid in DSUs, as it only includes the Share-Based Component of their annual retainer, while certain directors elected to receive a portion or all of the Cash-Based Component of their annual retainer in additional DSUs. Please refer to footnote 1 above for a list of which directors elected to receive a portion of the Cash-Based Component of their annual retainer in additional DSUs.

 

(3)

Ines Gbegan was appointed as a director on March 21, 2024. Her compensation therefore only covers the period from March 21 to 31, 2024.

 

(4)

Mélissa Gilbert did not stand for re-election on the Board and ceased to act as a director on September 13, 2023. Her compensation is nil as she had waived her right to receive her Board retainer (in both cash and DSUs).

 

(5)

James B. Renacci did not stand for re-election on the Board and ceased to act as a director on September 13, 2023. Therefore, his compensation only covers the period from April 1 to September 13, 2023. The amounts indicated in the cash column and share-based awards column do not, however, represent the compensation which was actually paid in cash and DSUs, as the Share-Based Component of his compensation for the second quarter of fiscal 2024 was fully paid in cash as he no longer was a director at the time DSUs were issuable and the LTIP only allows issuances of DSUs to persons who are directors or employees at the time of grant.

 

ALITHYA | Director Compensation  17


 

INCENTIVE PLAN AWARDS - OUTSTANDING AWARDS

The following table shows the market value of vested DSUs (share-based awards) held by each individual who served as a non-executive director during fiscal 2024. The Company’s directors did not receive any option-based awards in respect of their compensation for fiscal 2024.

 

        SHARE-BASED AWARDS  
  

 

 

 
 NAME    MARKET OR PAYOUT VALUE OF SHARE-BASED
AWARDS THAT HAVE NOT VESTED ($)
    

MARKET OR PAYOUT VALUE OF VESTED SHARE-BASED 
AWARDS NOT PAID OUT OR DISTRIBUTED(1)

($) 

Dana Ades-Landy

     -        220,836  

André P. Brosseau

     -        141,602  

Robert Comeau

     -        366,636  

Ines Gbegan(2)

     -        2,190  

Mélissa Gilbert(3)

     -        -  

Lucie Martel

     -        260,776  

James B. Renacci(4)

     -        -  

Ghyslain Rivard

     -        179,840  

C. Lee Thomas

     -        243,186  

Pierre Turcotte

     -        410,323  

 

(1)

Shows the aggregate market value of DSUs held as at March 31, 2024 based on $2.09, the closing price of the subordinate voting shares on the TSX on March 28, 2024, the last trading day of fiscal 2024. All DSUs are fully vested at the time of grant.

 

(2)

Ines Gbegan joined the Company on March 21, 2024.

 

(3)

Mélissa Gilbert did not stand for re-election on the Board and ceased to act as a director on September 13, 2023. Ms. Gilbert had waived her right to receive her Board retainer (in both cash and DSUs).

 

(4)

James B. Renacci did not stand for re-election on the Board and ceased to act as a director on September 13, 2023. The above table shows no market value for his DSUs as at March 31, 2024 as they were all settled on December 12, 2023.

 

 

INCENTIVE PLAN AWARDS – VALUE VESTED OR EARNED DURING THE YEAR

The table below shows the value of DSUs (share-based awards) held as at March 31, 2024 by each individual who served as a non-executive director during the fiscal year then ended which vested during the fiscal year. Directors did not receive any option-based awards or non-equity incentives during fiscal 2024.

 

NAME

 

SHARE-BASED AWARDS - 

VALUE VESTED DURING THE YEAR ($) 

Dana Ades-Landy

  55,500

André P. Brosseau

  95,000

Robert Comeau

  110,000

Ines Gbegan(1)

  2,191

Mélissa Gilbert(2)

  -

Lucie Martel

  50,000

James B. Renacci

  12,500

Ghyslain Rivard

  50,000

C. Lee Thomas

  63,750

Pierre Turcotte

  124,000

 

(1)

Ines Gbegan was appointed to the Board on March 21, 2024.

 

(2)

No value is indicated for Mélissa Gilbert as she waived her right to receive her Board retainer (in both cash and DSUs).

 

 

DIRECTOR SHARE OWNERSHIP REQUIREMENT

 

The directors of the Company play a central role in enhancing shareholder value and are therefore required to acquire and maintain a certain level of ownership in the Company in accordance with the Company’s minimum share ownership requirement for directors (the “Director Share Ownership Requirement”). Such policy was adopted to better align the directors’ economic interests with those of shareholders. The Director Share Ownership Requirement is three times the Cash-Based Component of their annual retainer, regardless of whether it is paid in cash or in DSUs, which shall be reached within a five-year period starting on the later of July 1, 2021 and their election or appointment on the Board.

To assess the Director Share Ownership Requirement, Shares and vested equity grants such as DSUs are valued at the greater of (i) the price of the subordinate voting shares at the time those

Shares or DSUs were acquired and (ii) the market value of the Shares or DSUs using the average closing price of the subordinate voting shares on the TSX for the five trading days preceding the date on which the share ownership level is assessed.

Alithya securities held to comply with the Director Share Ownership Requirement shall not be, during the directors’ tenure, the object of specific monetization procedures or other hedging procedures to reduce the exposure related to their ownership.

Directors may elect to receive up to 100% of the Cash-Based Component of their annual retainer in DSUs. Until they meet the Director Share Ownership Requirement, directors are required to receive at least 50% of the Cash-Based Component of their annual retainer in DSUs.

 

 

ALITHYA | Director Compensation  18


Director Share Ownership Table

The following table provides information on the number and the value of Shares and DSUs owned by each non-executive Nominee Director as at July 15, 2024, and indicates whether they meet the Director Share Ownership Requirement.

 

 DIRECTOR  

NUMBER OF
SHARES(1)
OWNED,
CONTROLLED

OR DIRECTED

   

TOTAL VALUE OF
SHARES(1)(2)

($)

   

NUMBER OF

DSUs HELD

   

TOTAL VALUE
OF DSUs(2)

($)

    TOTAL NUMBER OF
SHARES(1) OWNED,
CONTROLLED OR
DIRECTED AND DSUs
   

TOTAL VALUE OF
SHARES(1) AND
DSUs(2)

($)

    MINIMUM SHARE
OWNERSHIP  VALUE
REQUIRED(3)
    DIRECTOR SHARE
OWNERSHIP
REQUIREMENT
ASSESSMENT(4)

Dana Ades-Landy

    12,725       25,577       113,314       227,761       126,039       253,338       165,000    

André P. Brosseau

    350,000       703,500       80,018       160,836       430,018       864,336       135,000    

Robert Comeau

    51,300       103,113       189,442       380,778       240,742       483,891       240,000    

Ines Gbegan

    -       -       10,685       21,477       10,685       21,477       135,000     On track

Lucie Martel

    -       -       131,782       266,200       131,782       264,882       270,000    

Ghyslain Rivard

    4,687,819       9,422,516       93,057       187,045       4,780,876       9,609,561       195,000    

C. Lee Thomas

    51,000       102,510       124,972       251,194       175,972       353,704       165,000    

Pierre Turcotte

    2,030,033       4,008,366       214,960       432,070       2,244,993       4,512,436       255,000    

 

(1)

Subordinate voting shares and/or multiple voting shares, as applicable.

 

(2)

Value based on $2.01, the closing price of the subordinate voting shares on the TSX on July 15, 2024. Although the Director Share Ownership Requirement assessment is calculated based on the total value of the greater of the price of the Shares and DSUs at the time they were acquired and the market value of the Shares and DSUs using the average closing price of the subordinate voting shares on the TSX for the five trading days preceding July 15, 2024 (which was $2.02), the above table shows the total value of Shares or DSUs owned based on the closing price of the subordinate voting shares on the TSX on July 15, 2024 (which was $2.01), solely to be consistent with the value at-risk disclosed in the section entitled “Nominees for Election to the Board”. Had we used the acquisition value or average closing price on the TSX for the five trading days preceding July 15, 2024, the Director Share Ownership Requirement assessment would have been the same.

 

(3)

The minimum Director Share Ownership Requirement value required is equal to three times the Cash-Based Component of the director’s annual retainer, regardless of whether it is paid in cash or DSUs.

 

(4)

The minimum Director Share Ownership Requirement assessment is based on the total value of the greater of the price of the Shares or DSUs at the time they were acquired and the market value of the Shares or DSUs using the average closing price of the subordinate voting shares on the TSX for the five trading days preceding July 15, 2024 (which was $2.02). Although the total value of Shares and DSUs held by Lucie Martel appears to be lower than the Director Share Ownership Requirement, she meets the Director Share Ownership Requirement when using the price of the Shares and DSUs at the time they were acquired.

 

ALITHYA | Director Compensation  19


Statement of Corporate Governance Practices

 

We believe our success relies on our reputation and the trust placed in our Company by our clients, employees, suppliers and others we interact with in our operations. Our commitment to specific core values such as respect, trust and integrity guide our actions and the way we operate responsibly and with integrity. As such, we are committed to adhering to high standards of corporate governance and designed our corporate governance practices consistent with this objective. The role, specific mandate and functioning rules of the Board and its committees are set forth in our corporate governance guidelines (“Corporate Governance Guidelines”) and their respective mandate adopted by the Board, which are available on our website at www.alithya.com. They are reviewed at least annually with a view to continually improving our practices by assessing their effectiveness and comparing them with evolving best practices, changing circumstances and our needs.

As a Canadian reporting issuer whose subordinate voting shares are listed on the TSX and still registered with the U.S. Securities and Exchange Commission (“SEC”), our corporate governance practices

comply with applicable rules adopted by the Canadian securities regulators (“CSA”), applicable provisions of the U.S. Sarbanes-Oxley Act of 2002 and related rules of the SEC. While we are no longer subject to Nasdaq independence requirements, the company assesses the independence of its board members in light of Nasdaq requirements annually solely to be able to comply with certain disclosure requirements in its annual report filed with the SEC.

The Board is of the opinion that the Company’s corporate governance practices are well designed to assist the Company in achieving its principal corporate objective, which is the enhancement of shareholder value, and that its corporate governance practices meet the requirements of National Instrument 58-101 – Disclosure of Corporate Governance Practices (“NI 58-101”) and National Policy 58-201 – Corporate Governance Guidelines.

Here are a few highlights of our corporate governance practices as at July 15, 2024:

 

 

                 

 

 

89% OF 

INDEPENDENT 

DIRECTORS 

WITH AN 

INDEPENDENT 

LEAD DIRECTOR 

 

     

3313% OF WOMEN

AND ONE MEMBER 

OF OTHER

DIVERSITY

GROUPS ON THE 

BOARD 

     

ANNUAL 

BOARD 

EVALUATION 

PROCESS 

  

   

 

OVERBOARDING  

AND BOARD  

INTERLOCK  

POLICIES  

        

 MINIMUM OF 75%  

OF BOARD AND 

COMMITTEE 

  ATTENDANCE AS   

RE-ELECTION 

ELIGIBILITY 

CRITERIA 

 

 

 

 

BOARD OF DIRECTORS

 

Mandate of the Board

The Board has clearly delineated its role and the role of management. The Board is elected by the shareholders and is responsible for the stewardship of the business and affairs of the Company, while management’s role is to conduct its day-to-day operations. The mandate of the Board, which is fulfilled directly or through one of its three committees, is therefore to supervise the management of the business and affairs of the Company, and includes (i) the approval of strategic goals and objectives, (ii) the review of operations, disclosure and communication policies, (iii) the oversight of financial reporting, internal controls and risks, (iv) the review of corporate governance practices, (v) executive compensation and oversight, (vi) director nomination, compensation and assessment, and (vii) director orientation and education. Board committees’ recommendations are generally subject to Board approval. Meetings of the Board are held at least six times a year and as necessary.

The Board annually reviews the adequacy of its mandate. The text of the Board’s mandate is set out in Schedule B to this Information Circular.

Please refer to the section entitled “Strategic Oversight” for more information on the Board’s strategic oversight activities and to the section entitled “Risk Management” for more information on the Board’s oversight of risks.

Composition of the Board

BOARD SIZE

The Board is currently comprised of nine members, namely: Dana Ades-Landy, André P. Brosseau, Robert Comeau, Ines Gbegan, Lucie Martel, Paul Raymond, Ghyslain Rivard, C. Lee Thomas and Pierre Turcotte. The Board has fixed at nine the number of directors to be elected at the Meeting, a size the Board considers both adequate in consideration of the Company’s size and functional in order to maintain an efficient Board. All of the Nominee Directors are currently members of the Board and were elected at the last annual meeting of shareholders, except for Ines Gbegan who was appointed as a director on March 21, 2024 and who is nominated for the first time for election at the Meeting.

INDEPENDENCE OF DIRECTORS

In determining whether a director is independent, the Board applies the standards developed by Canadian laws and regulations, in light of all relevant facts.

To better align the interest of the Board with those of our shareholders, 89% of the Nominee Directors are independent. Except for Paul Raymond, who is the Company’s President and Chief Executive Officer, the Board determined that the eight other Nominee Directors are independent. In particular, except for Mr. Raymond, the Board noted that none of the Nominee Directors has been employed by Alithya for at least 10 years,

 

 

ALITHYA | Statement of Corporate Governance Practices  20


nor is any of them a party to any related party transaction with Alithya.

 

  INDEPENDENT

   NON-INDEPENDENT

 Dana Ades-Landy

 

 André P. Brosseau

 

 Robert Comeau

 

 Ines Gbegan

 

 Lucie Martel

 

 Ghyslain Rivard

 

 C. Lee Thomas

 

 Pierre Turcotte

 

  

Paul Raymond(1)

 

  (1)

Mr. Raymond is the President and Chief Executive Officer of the Company.

In-Camera Meetings

The Board holds an in-camera meeting of the non-executive directors and an in-camera meeting of the independent directors at every regular meeting of the Board. During the fiscal year ended March 31, 2024 (“fiscal 2024”), in-camera meetings of the non-executive and independent directors were held after each regular meeting.

DIRECTORSHIPS OF OTHER ISSUERS AND BOARD INTERLOCKS

As indicated in our Corporate Governance Guidelines, the Company recognizes that the Board can benefit from a director also serving on the board of other issuers, so long as such service does not conflict with the Company’s interests or affect the director’s ability to serve as a director of the Board (i.e. overboarding). Accordingly, no director shall serve as a director, officer or employee of one of the Company’s competitors. Also, each non-executive director is expected to hold no more than four directorships with other publicly listed issuers, and each executive director is expected to hold no more than two such directorships. In addition, members of the Audit Committee (as defined hereinafter) may not serve on the audit committee of more than two other publicly listed issuers, unless the Board has first determined that such simultaneous service would not impair the ability of the applicable director to serve on the Audit Committee.

A director wishing to join any other board of directors, whether of a private or public corporation, must also first request permission of the Chair of the Board so that an appropriate review can be undertaken to ensure that there is no potential conflict or any other legal or business concerns.

As at July 15, 2024, certain Nominee Directors were directors of other publicly listed issuers, as outlined in the following table:

 

  NAME

   PUBLIC ENTITY     COMMITTEES

 Dana Ades-Landy

  

Sagen MI Canada Inc.

(TSX)

   Member of the Audit
Committee

 André P. Brosseau

   Quebecor Inc. (TSX)    Member of the Audit
and Risk Management
Committee and of the
Human Resources
and Corporate
Governance
Committee

 Lucie Martel

   Fiera Capital Corporation (TSX)    Chair of the Human
Resources Committee

The Company’s Corporate Governance Guidelines further provide that there may not be more than two board interlocks at any given time. A board interlock is considered to occur when two of the Company’s directors serve together on the board of another public company or investment company. The Governance Committee (as defined hereinafter) reviews external board and committee memberships of all directors at least annually. As of July 15, 2024, there were no board interlocks.

POSITION DESCRIPTIONS

The Board has developed written position descriptions for the Chair of the Board, the lead director and the President and Chief Executive Officer, the complete text of which can be found on the Company’s website at www.alithya.com. Summaries of the foregoing position descriptions are included below. The position descriptions of the Chair of the Board and of the lead director are reviewed annually by the Governance Committee, and the position description of the President and Chief Executive Officer is reviewed annually by the Compensation Committee (as defined hereinafter). They are updated as required.

Chair of the Board

The Company’s Board is led by a non-executive Chair, who, as per our Corporate Governance Guidelines, must be appointed by the Board upon the recommendation of the Governance Committee. The prime responsibility of the Chair of the Board is to provide leadership to the Board and enhance Board effectiveness. As such, the Chair of the Board prepares and presides Board meetings and ensures the efficient conduct of the Board’s work. In fulfilling his responsibilities, the Chair of the Board acts as a liaison between the Board and management and takes steps to foster the Board’s understanding of its responsibilities and boundaries with management. The Chair of the Board also oversees the responsibilities delegated to Board committees. Pierre Turcotte is the current Chair of the Board.

Lead Director

The Board has appointed an independent lead director whose prime responsibility is to assist the Chair of the Board in enhancing Board effectiveness. Notwithstanding the fact that the Chair of the Board is independent, the Board elected to continue upholding the lead director function which was initially put in place due to the Chair of the Board’s non-independent status considering it positively contributes to the Board’s productive discussions and overall efficiency. In fulfilling his responsibilities, the lead director ensures that the effectiveness of the Board is annually assessed and provides input to the Chair of the Board and Governance Committee regarding the planning and organization of the activities of the Board. Robert Comeau is the current lead director of the Company.

President and Chief Executive Officer

The President and Chief Executive Officer is responsible for leading the growth and success of the Company. In fulfilling his responsibilities, the President and Chief Executive Officer develops the Company’s strategic plan, in light of emerging opportunities and risks and with a view to the Company’s sustained profitable growth and long-term value creation and oversees the implementation of such plan once approved by the Board. The President and Chief Executive Officer ensures that the Company achieves and maintains a satisfactory level of competitiveness both through organic growth, by strengthening existing client partnerships and fostering new relationships, and completing strategic acquisitions. Paul Raymond is the current President and Chief Executive Officer. He reports to the Company’s Board.

 

 

ALITHYA | Statement of Corporate Governance Practices  21


Committees’ Mandates and Membership

The Board has established three committees to assist it in fulfilling its mandate: the Audit and Risk Management Committee (the “Audit Committee”), the Corporate Governance and Nominating Committee (the “Governance Committee”) and the Human Capital and Compensation Committee (the “Compensation Committee”). Each committee reports to the Board. The role and responsibilities of committee Chairs and the mandate of the committees are described below.

ROLE AND RESPONSIBILITIES OF COMMITTEE CHAIRS

The text of the mandates of the Audit Committee, the Governance Committee and the Compensation Committee, which can be found on the Company’s website at www.alithya.com, each contain a description of the position of the Chairs. The prime responsibility of committee Chairs is to be responsible for leadership of the committee assignments, including preparing the agenda, presiding over the meetings, making committee assignments, and reporting to the Board following meetings of the committee on matters considered by the committee, its activities and compliance with its mandate. Robert Comeau is the Chair of the Audit Committee, Pierre Turcotte is the Chair of the Governance Committee and Lucie Martel is the Chair of the Compensation Committee.

The following is a summary of the mandate of each committee of the Board. Each committee annually reviews the adequacy of its mandate.

AUDIT AND RISK MANAGEMENT COMMITTEE

The primary mandate of the Audit Committee is to review the financial statements of the Company and public disclosure documents containing financial information and to report on such review to the Board, to be satisfied that adequate procedures are in place for the review of the Company’s public disclosure documents that contain financial information, to oversee the work and review the independence of the external auditor, and to oversee the Company’s internal control over financial reporting. The Audit Committee is also responsible for ensuring that appropriate risk management processes are in place across the Company, including for the management of IT systems and infrastructure and security and cybersecurity risks. In performing its duties and exercising its powers, the Audit Committee considers and addresses the risks related to the establishment, maintenance and implementation of disclosure controls and procedures and internal control over financial reporting and the risks related to security that would reasonably be expected to have a material effect on the Company. With regard to security, the Audit Committee receives periodic updates from the Company’s Chief Information Security Officer in order to review and monitor (i) management’s practices and policies with respect to the Company’s major security risks, including physical, information, and cyber, and control thereof, in accordance with applicable legal and regulatory requirements, (ii) security trends that may impact the Company’s operations and business and its evolving environment, (iii) contingency plans in the event of a security threat or breach, and (iv) initiatives in terms of development and implementation of appropriate communications and training. The Audit Committee then reports to the Board on the Company’s compliance with such practices and policies and progress in remedying any identified significant deficiencies, if any. Updates by the Chief Information Security Officer allow the Audit Committee to better

understand cybersecurity risks and controls, identified or potential security breaches, if any, and Company initiatives and mitigation measures, and keep its members informed of new threats, trends and evolving risks. The Chief Information Security Officer also addresses the Board directly on such topics from time to time. Please refer to Appendix A of the Company’s Annual Information Form (“AIF”) for the text of the Audit Committee’s charter. The AIF is available on the Company’s website at www.alithya.com and on SEDAR+ at www.sedarplus.com and EDGAR at www.sec.gov. The charter of the Audit Committee is also available on the Company’s website at www.alithya.com.

The membership of the Audit Committee is as follows:

 

 MEMBERSHIP

 

 

INDEPENDENT

 

   

 Robert Comeau (Chair)

   

 Dana Ades-Landy

   

 C. Lee Thomas

     

Below details the main qualifications of the members of the Audit Committee to effectively contribute to the Audit Committee:

 

   

Robert Comeau brings significant financial expertise to the Audit Committee. He served as Chief Financial Officer of both public and private companies from 2005 to 2015 and acted as Chair of the Audit Committee of H2O Innovation Inc. from 2017 to 2021. Mr. Comeau holds a bachelor’s degree in accounting from HEC Montreal and was a Chartered Professional Accountant (CPA) until 2021.

 

   

Dana Ades-Landy has extensive financial expertise. With more than 25 years of experience as an executive in the banking industry, including executive leadership positions at Scotiabank, Laurentian Bank and National Bank of Canada, she currently works in the Special Loans Group of National Bank of Canada which she had run for over seven years in her previous time at this institution. Ms. Ades-Landy also serves as director and member of the Audit Committee of First Lion Holdings Inc. and Sagen MI Canada Inc. since 2018 and 2021, respectively. She previously acted as Chair of First Lion Holdings Inc. until 2022 and director and Chair of the Audit Committee of the Canada Mortgage and Housing Corporation from 2017 to 2020. Ms. Ades-Landy holds a Master of Business Administration in Finance and Accounting from Concordia University.

 

   

C. Lee Thomas brings valuable financial expertise to the Audit Committee. He has held various roles at Ernst & Young LLP from 1976 to 2014, including that of Managing Partner of its Cleveland office, Leader of its Northeast Ohio Market Segment, and global serving audit partner. Mr. Thomas currently acts as Chair of the Board of Trustees at Baldwin Wallace University and as financial consultant for Regional Brands Inc. He previously served as director and Chair of the Audit Committee of Technical Consumer Products International. Mr. Thomas holds a bachelor’s degree in accounting from Baldwin Wallace University and is a Certified Public Accountant (CPA).

The mandate of the Audit Committee provides that it must be composed of a minimum of three members, all of whom shall be

 

 

ALITHYA | Statement of Corporate Governance Practices  22


independent within the meaning of applicable Canadian. The Board has determined that all members of the Audit Committee meet the independence requirements under NI 58-101.

No member of the Audit Committee receives, other than in his or her capacity as a director or member of a Board committee, directly or indirectly, any fee from the Company or any subsidiary of the Company, nor is an affiliated person of the Company, or any subsidiary of the Company.

Only Dana Ades-Landy, who is a member the Audit Committee of Sagen MI Canada Inc., serves on the Audit Committee of another public company.

CORPORATE GOVERNANCE AND NOMINATING COMMITTEE

The primary mandate of the Governance Committee is to oversee the Company’s approach to corporate governance issues, to recommend to the Board corporate governance practices consistent with the Company’s commitment to high standards of corporate governance and to address potential risks related to corporate governance matters. The Governance Committee is, among others, responsible for assessing at least annually the performance and effectiveness of the Board and committees to ensure that they are fulfilling their respective responsibilities and duties efficiently. The Governance Committee is also responsible for identifying, and recommending to the Board, potential director candidates who possess the qualifications and skills to fulfill the Board responsibilities and for oversight over the Company’s ESG initiatives and strategy. Please refer to the section entitled “Environmental, Social and Governance (ESG) Matters” for more information on the Board’s ESG oversight.

The membership of the Governance Committee is as follows:

 

 MEMBERSHIP

 

 

INDEPENDENT

 

    

 Pierre Turcotte (Chair)

    

 Lucie Martel

    

 Ghyslain Rivard

      

Below are details of committee members’ career highlights that make them qualified and effective corporate governance decision-makers:

 

   

Pierre Turcotte has extensive managerial and directorship experience within both private and public companies and not-for-profit organizations. He was also a director at the time the Company went public and underwent its corporate governance transformation to comply with all rules applicable to public companies. Mr. Turcotte is a member of the Institute of Corporate Directors.

 

   

Ghyslain Rivard has more than 35 years of experience in the IT and business services sector and is the founder of the Company. As such, he has at heart the long-term sustainability of the Company leveraging the highest ethical and governance standards in the IT industry. Like Pierre Turcotte, he was also a director at the time the Company went public, and is also a member of the Institute of Corporate Directors.

 

   

Lucie Martel has more than 30 years of experience in strategic management of human resources and labour relations and more than 10 years of experience with a public company, Intact Financial Corporation, where she was Senior Vice President and Chief Human Resources Officer from 2011 until her retirement in 2021. She

   

brings valuable insight on key governance topics of interest to public companies and which are tightly intertwined with human capital and compensation matters. She is also a director of Fiera Capital Corporation. She holds a bachelor’s degree in industrial relations from Université de Montréal and is a member of the Institute of Corporate Directors.

The mandate of the Governance Committee provides that it must be composed of at least three members, a majority of whom shall be independent within the meaning of applicable Canadian. The Board has determined that all three members of the Governance Committee meet the independence requirements under NI 58-101.

HUMAN CAPITAL AND COMPENSATION COMMITTEE

The primary mandate of the Compensation Committee is to approve, and recommend to the Board, compensation programs for the Company’s executive officers, members of senior management and the directors. The Compensation Committee is responsible for, among other things, reviewing the compensation structure of the Company’s executive officers and members of senior management, establishing and reviewing the employment agreements of the members of the Executive Committee, recommending to the Board compensation policies and processes, as well as, where applicable, amendments to current incentive compensation and equity compensation plans or the adoption of new plans, in order to retain senior management employees with the skills and expertise needed to enable Alithya to achieve its goals and strategies at a fair and competitive compensation. The Compensation Committee reviews, and recommends to the Board, target performance measures respecting incentive compensation payable to members of the Executive Committee of the Company as well as compensation to be paid-out. It is responsible for overseeing the transparency of compensation through the disclosure of various compensatory elements, including the overall disclosure of arrangements, pay-for-performance and use of compensation consultants. It is also responsible for the oversight of internal controls in executive compensation process and the identification and development of talent to ensure that Alithya identifies and adequately prepares potential successors at the executive and senior management levels.

 

 MEMBERSHIP

 

 

INDEPENDENT

 

    

 Lucie Martel (Chair)

    

 Ghyslain Rivard

    

 Pierre Turcotte

      

Below are details of committee members’ career highlights that make them qualified and effective human capital and compensation decision-makers:

 

   

Lucie Martel has more than 30 years of experience in strategic management of human resources and labour relations acquired at Intact Financial Corporation where she was Senior Vice President and Chief Human Resources Officer from 2011 until her retirement in 2021, as well as previously at AXA Canada, Laurentian Bank, Direct Film and Uniroyal. She is also a director and the Chair of the Human Resources Committee of Fiera Capital Corporation and previously served as director and Chair of the Human Resources Committee of the Montréal Heart Institute Foundation. Ms. Martel holds a bachelor’s degree in industrial relations from Université de Montréal.

 

 

ALITHYA | Statement of Corporate Governance Practices  23


   

Ghyslain Rivard has more than 35 years of experience in the IT and business services sector and is the founder and former President and Chief Executive Officer of the Company. As such, and although the compensation practices of the company have significantly evolved, he has in-depth knowledge of human capital considerations in the day-to-day operations of the Company, as well as extensive historical knowledge about the Company.

 

   

Pierre Turcotte has extensive managerial and directorship experience within both private, public and not-for-profit companies.

The mandate of the Compensation Committee provides that it must be composed of at least three members, a majority of whom shall be independent within the meaning of applicable Canadian. The Board has determined that all three members of the Compensation Committee meet the independence requirements under NI 58-101.

Board Renewal

BOARD TENURE AND TERM LIMITS

It is the Board’s view that imposing fixed term limits for directors is not in the best interest of the Company, as such a policy would have the effect of forcing off Board directors who would have developed, over a period of service, key insight into the Company and who, therefore, could be expected to provide a valuable contribution to the Board. At the same time, the Board recognizes the value of some turnover in Board memberships to provide ongoing input of fresh ideas and views. The Governance Committee annually reviews the composition of the Board and, where appropriate, recommends changes to its composition, where appropriate.

RETIREMENT FROM THE BOARD

Notwithstanding the foregoing view with regard to Board tenure and term limits, the Board has adopted in its Corporate Governance Guidelines a mandatory retirement age for directors. As such, a director shall not, unless otherwise determined by the Board, at its discretion, be appointed or nominated for election as a director once that person has reached 75 years of age.

BOARD ASSESSMENT

The Governance Committee is, together with the lead director, responsible for assessing the overall performance and effectiveness of the Board, committees and individual directors. The objective of the assessment is to ensure the continued effectiveness of the Board in the execution of its responsibilities and to contribute to a process of continuing improvement. The annual Board assessment process is conducted very thoroughly following these four steps:

 

LOGO

   

First, the Governance Committee approves a confidential comprehensive Board evaluation questionnaire to solicit feedback from all the directors on the operation and effectiveness of the Board and its committees, the Chair of the Board and the committees, as well as their individual performance. The questionnaire includes questions regarding matters such as the Board structure and efficiency, the Board’s relationship with management, the adequacy of information provided to directors and agenda planning for Board and committee meetings. Once approved, the questionnaire is launched through the Office of the Corporate Secretary and completed by each of the directors.

 

   

Second, once all evaluation questionnaires are submitted, the responses are analyzed by the lead director, who then holds confidential one-on-one conversations with each director.

 

   

Third, the lead director reports the results to the Governance Committee and the Board, as well as identified areas of improvements to enhance the performance of the Board and of the committees.

 

   

Lastly, the Board reviews and discusses the lead director’s report and approves necessary remedial actions as appropriate.

Nomination to the Board

NOMINATION PROCESS

When identifying potential director candidates, the Governance Committee and the Board Chair (who is also the Chair of the Governance Committee) focus on expanding and completing the Board’s overall knowledge, expertise and diversity, while maintaining a size that allows efficient functioning. Board renewal and succession planning is an item in the work program of the Governance Committee and is subject to regular discussions. In proposing a list of director candidates, the Board is guided by the process described in the Company’s Corporate Governance Guidelines.

The nomination process is as follows:

 

 

 NOVEMBER

 

 

The Governance Committee reviews and discusses the following items in connection with the composition of the Board and its committees:

 

-   the size of the Board and any considerations to increase or decrease it while aiming at maintaining a size that allows efficient functioning;

 

-   the voting results for the election of the directors at the last annual meeting of shareholders;

 

-   the Board skills matrix, with a focus on expanding and enhancing the Board’s overall knowledge, business expertise and industry experience, as well as set diversity targets to achieve and maintain, while giving careful consideration to each director’s record of attendance, independence status, financial acumen, business judgment, board dynamics, other diversity criteria (including age with regards to the Company’s retirement policy set forth in the Corporate Governance Guidelines) and their most recent director performance self-assessment; and

 

-   the potential need to retain a director search firm to assist in identifying director candidates that meet the Board’s objectives, where deemed necessary.

 

 

 

ALITHYA | Statement of Corporate Governance Practices  24


 

 NOVEMBER

 – JUNE

 

 

If applicable, the members of the Governance Committee, together with the Board Chair, identify potential director candidates to fill any vacancy or need on the Board and submit their proposed candidates to the Chair of the Governance Committee.

 

 

 

If applicable, the Governance Committee Chair presents a list of potential candidates to the Governance Committee and selects one or more candidates to be approached by the Board Chair and the President and Chief Executive Officer.

 

   

 

If applicable, the Board Chair, together with the President and Chief Executive Officer, meet with and interview each candidate to assess the candidate’s fit with the Board and his or her interest and willingness to serve on the Board, potential conflicts of interest, and ability to devote sufficient time and energy to the Board.

 

 

 JUNE – JULY

 

 

The Board Chair, together with the President and Chief Executive Officer, propose to the Governance Committee the director candidate(s) to be proposed as nominee(s) for election to the Board at the next annual meeting of shareholders, the Governance Committee approves their nomination, and the Governance Committee Chair reports the same to the Board.

 

   

 

The management proxy circular containing the nominees for election to the Board is proposed and approved by the Board.

 

 

 SEPTEMBER

 

 

The nominees to the Board are presented for election to the shareholders at the annual meeting of shareholders and each nominee is elected to serve as a director on the Board upon receiving a majority of votes in their favour.

 

As part of the process, the Board Chair, in consultation with the Governance Committee, has developed a skills matrix based on types of business expertise and industry experience and diversity criteria, which aims at identifying gaps to be addressed in the director nomination process. Such process ensures that the skill set developed by directors, through their business expertise and experience, meets the needs of the Board.

For an overview of the competencies of each Nominee Director, together with their gender, age, geographical representation and Board tenure, please refer to the Board Skills Matrix presented in the section entitled “Nominees for Election to the Board – Board Skills Matrix”. The Governance Committee reviews at least annually its skills matrix with the Board Chair with a view to (i) ensuring that the Board’s overall expertise and experience remain diversified, (ii) ensuring that the matrix itself remains accurate and relevant to the evolving needs of the Company, and (iii) filling any gaps so that the needs of the Board are met.

IDENTIFICATION OF POTENTIAL DIRECTOR CANDIDATES

The Governance Committee has the mandate to identify and recruit qualified director candidates and to make recommendations to the Board for their nomination for election or appointment. The Chair of the Board and the President and Chief Executive Officer are consulted and have input throughout the selection process. The Board, however, retains the ultimate responsibility for giving its approval for its composition and size and the selection of candidates nominated for election or appointed as directors. An invitation to stand as a nominee director is made to a candidate by the Board through the Board Chair.

The Governance Committee is mandated to review annually the competencies, skills and personal qualities applicable to candidates to be considered for nomination to the Board. The objective of this review is to maintain the composition of the Board in a way that provides, in the judgment of the Board, an appropriate variety of skills and experience to overview the overall stewardship of the Company. Results of the board assessment are taken into consideration when assessing the Board composition. For more information on such assessment, please refer to the section entitled “Board Renewal – Board Assessment”.

NOMINATION OF DIRECTORS FOR RE-ELECTION

Alithya’s Corporate Governance Guidelines provide that each director must have a combined attendance rate of 75% or more at Board and committee meetings to stand for re-election, unless exceptional circumstances arise such as illness, death in the family or other like circumstances, failing which such director must tender a written offer to resign. As of July 15, 2024, all Nominee Directors met such condition.

DIVERSITY

In an increasingly complex global market, the ability to draw on a wide range of viewpoints, backgrounds, skills, and experience is critical to the Company’s success. Further, diversity helps to ensure that a wide variety of different perspectives are brought to bear on issues, while enhancing the likelihood that proposed solutions will be nuanced, inclusive and comprehensive.

The Company believes that diversity at the Board, executive officer and senior management levels (and at all levels within the Company) can provide a number of potential benefits, including:

 

   

access to a significant part of a potentially relevant talent pool that can contribute to and lead in a variety of technical and other functional areas;

 

   

unique and tangible contributions, resulting from different perspectives, experiences, concerns and sensibilities, in finance, strategy, marketing, client relations, technology, mentoring and employee relations in a world of diverse clients and workforces;

 

   

potential for richer discussion and debate that may ultimately increase effectiveness in decision-making and advising functions;

 

   

increased likelihood that the perspectives and concerns of all stakeholders are represented in discussions; and

 

   

signaling Alithya’s values to various stakeholders, including employees at all levels, shareholders, clients, communities, regulators and other government officials, and the public.

The Board believes that diversity of personal characteristics such as age, gender, origin, geographical representation and culture is an important attribute of a well-functioning Board. Alithya believes that increasing the diversity of the Board to reflect the communities and clients Alithya serves is essential in maintaining a competitive focus and that a diverse board also signals that diverse perspectives are important to the Company, and that Alithya is committed to inclusion.

The Governance Committee, which is responsible for recommending director candidates to the Board, considers candidates on merit, based on a balance of skills, background, experience, knowledge and personal characteristics. Alithya has adopted a written policy on Board diversity which is contained in its Corporate Governance Guidelines and which sets as a target that at least 30% of directors on the Board should self-identify as women and that there should be at least one director who self-identifies as a member of a visible minority, an Indigenous person or a person with a disability by the end of fiscal 2024. As at March 31, 2024, three of the nine directors of the Board self-identified as women, representing 3313% of the Board and at least one director self-identified as a person of a visible minority. If all Nominee Directors are elected, the diversity on Alithya’s Board, as detailed below, will remain

 

 

ALITHYA | Statement of Corporate Governance Practices  25


unchanged The Governance Committee considers the level of representation of women and other diversity groups on the Board by overseeing the selection process and ensuring that women and other diverse candidates are included in the list of candidates proposed to the Board as potential directors.

The table below outlines information on the voluntary self-identified gender and other diversity groups of the Company’s Nominee Directors:

 

BOARD DIVERSITY MATRIX
(as at July 15, 2024)

 

 Total Number of Nominee Directors:    9
 Gender Diversity    Female    Male    Non-
Binary
   Did Not
Disclose

  Nominee Directors

   3    6    -    -
 Other diversity groups

Person of a visible minority

   1

Indigenous person

   -

Person with a disability

   -

Did Not Disclose

   -

MAJORITY VOTING POLICY

The Board has adopted a policy, which forms part of our Corporate Governance Guidelines, to the effect that any nominee director who receives a greater number of votes “withheld” than votes “for”, with respect to the election of directors by shareholders, shall tender his or her resignation to the Board promptly following the meeting of shareholders at which the director was elected. The directors, other than those who also received a majority withheld vote at the same election, shall consider and, within 90 days following the election, determine whether or not to accept the resignation. The Board will make its decision and promptly announce it in a press release within 90 days following the shareholders meeting, a copy of which will be provided to the TSX. The Board shall, however, accept such resignation absent exceptional circumstances and the resignation shall be effective when accepted by the Board. This policy only applies in circumstances involving an uncontested election of directors. An “uncontested election of directors” means that the number of director nominees is the same as the number of directors to be elected to the Board.

ADVANCE NOTICE BY-LAW

As per sections 26 to 32 of the Company’s by-laws, only persons who are nominated in accordance with the procedures contained therein shall be eligible for election as directors of the Company. Such nomination process sets a deadline before a shareholders meeting for a shareholder to notify the Company of his, her or its intention to nominate directors, and lists the information that must be included with such nominations’ notice to be valid. Such provisions apply at any shareholders meeting that was called for the election of directors, but may be waived by the Board at its sole discretion.

The Board believes that this requirement establishes a transparent and fair process for all shareholders to follow if they intend to nominate directors, and allows all shareholders, including those participating by proxy, to have sufficient time and information before they vote for the election of directors. It is also intended to facilitate an orderly and efficient meeting process. A copy of the Company’s by-laws, including the advance notice provisions, is available on the Company’s website at www.alithya.com, on SEDAR+ at www.sedarplus.com and on EDGAR at www.sec.gov.

Director Orientation and Continuing Education

The Governance Committee is mandated to oversee an orientation and education program for new directors and ongoing educational opportunities for all directors as required.

ORIENTATION

Our orientation program includes (i) meetings with members of Alithya’s executive officers, including the President and Chief Executive Officer, the Chief Financial Officer, the Chief Operating Officer, the Chief Human Capital Officer, the Chief Information Officer, and the Chief Legal Officer and Corporate Secretary, to discuss Alithya’s business and strategic plan and ensure that new directors benefit from an in-depth understanding of the Company’s organizational structure and the nature and operation of its business, including the Company’s reporting structure, strategic plan, enterprise risk management program, compensation frameworks as well of its relationship with its external auditor, and (ii) meetings with the Board Chair to discuss the role of the Board and its committees, as well as of the Board Chair and the lead director, and to discuss the contribution individual directors are expected to make.

New directors are provided with a reference manual containing corporate and other information required to familiarize themselves with the Company, its organization and operations and Alithya’s key corporate governance and public disclosure documents, including Alithya’s Corporate Governance Guidelines, and Board and committee mandates; information regarding its committees and their Chairs, and individual directors; Alithya’s material policies and procedures; as well as organizational charts and more.

In addition, new directors are invited to visit Alithya’s offices for a better understanding of day-to-day management of the Company’s operations.

CONTINUING EDUCATION

In light of the rapidly changing technology and competitive environment in which the Company operates, the Board and the Governance Committee recognize the importance of ongoing director education and the need for each director to take personal responsibility for this process.

To facilitate ongoing education, the Company’s management team:

 

   

provides to the Board quarterly reports on the operations and finances of the Company, as well as on its operating markets, the industry in general and the competitive environment in which it operates, and an annual in-depth review of the operations of the principal business units of the Company;

 

   

regularly updates the Board and its committees on material developments related to topics of interest, including changes in law and regulatory requirements, new trends, industry news and other matters of interest by making presentations to the relevant committee(s) and/or the Board, as applicable, and circulating, on an ad hoc basis, relevant information , including articles, reports and studies, for their information and to initiate discussions; and

 

   

organizes, when deemed necessary, presentations by outside experts to the Board or committees on matters of importance or emerging significance.

 

 

ALITHYA | Statement of Corporate Governance Practices  26


The following activities were conducted during fiscal 2024:

 

 DATE    TOPICS    PRESENTERS    ATTENDEES

June 2023

   Cybersecurity    Management    Audit Committee

June 2023

   Recent Legal Developments (including on climate-change)    Management    Governance Committee

June 2023

   Corporate Governance Best Practices (including on climate-change)    Management    Governance Committee

June 2023

   Data Privacy    Management    Governance Committee

August 2023

   Recent Legal Developments (including on diversity and cybersecurity)    Management    Governance Committee

November 2023

   Cybersecurity    Management    Audit Committee

November 2023

   SOX Compliance    Management    Audit Committee

November 2023

   Data Privacy    Management    Governance Committee

November 2023

   Artificial Intelligence    Management    Board

February 2024

   Corporate Governance Best Practices (including on climate change)    Management    Governance Committee

February 2024

   SOX Compliance    Management    Audit Committee

February 2024

   Global Risks Overview    External consultant    Board

February 2024

   Cybersecurity    Management    Board

March 2024

   Business Units Overview    Management    Board

The directors also have regular access to the Company’s executive officers to discuss Board presentations and other matters of interest and are encouraged to attend Company events relevant to their understanding of the Company’s business, affairs and culture, including internal annual meetings of employees, leadership training sessions and other events on an ad hoc basis. In fiscal 2024, the Company held a second showcase event during which the directors had the opportunity to meet and discuss with members of senior management and selected employees and learn more about key initiatives.

The directors are also encouraged to attend conferences, seminars or courses whether they be industry-specific to Alithya or relevant to fulfill their role as directors, such as the conferences of the Institute of Corporate Directors, the cost of which is borne by Alithya.

Talent Management and Succession Planning

Effective talent management, leadership development, succession planning, and employee engagement are priorities for the Board and the Compensation Committee. A comprehensive framework, focusing on the identification, assessment, and development of talent and high potential employees is used to ensure that the Company has an appropriate pipeline of potential successors at the executive and management levels.

Alithya prepares talent for broader and more complex roles by differentiating development needs and providing meaningful professional experiences. When required, the Company may

also use external hiring to address succession gaps and procure critical skills.

The Compensation Committee receives regular updates from management on talent management and leadership development of each function . Throughout the year, the Compensation Committee also receives updates on the readiness and diversity of succession pools for key leadership roles across Alithya. The Company leverages a structured approach to prepare successors for broader and more complex roles while developing critical leadership capabilities. A complete review of the contingency as well as short-, medium- and long-term succession plans for the executive officers and senior management is conducted annually, and detailed plans to address identified gaps are reviewed.

During fiscal 2024, Alithya continued to focus on the identification and development of the future leaders to ensure effective succession planning for a strong talent pipeline.

Alithya also refines its career development program to provide targeted training and practical work experience that will support the development of talent. Alithya may recruit, where necessary, new executive officers and senior managers from leading organizations who, it believes, will provide additional skills and experience and assist to continue to improve the strength of its leadership team. The Compensation Committee is satisfied that proper talent management and succession planning strategies are in place to ensure the Company’s ongoing success.

The Compensation Committee periodically reviews with the Chair of the Board and the President and Chief Executive Officer succession plans for the position of President and Chief Executive Officer and other senior management positions and makes recommendations to the Board with respect to the selection of potential candidates to occupy these positions.

EXECUTIVE OFFICERS AND SENIOR MANAGEMENT DIVERSITY

Alithya recognizes the importance of having a diverse senior management team which offers a depth of perspectives and enhances the Company’s operations. In fulfilling part of its oversight role, the Compensation Committee periodically reviews Alithya’s integrated approach applicable to executive officers and senior management positions and its talent management and succession planning. The Compensation Committee considers processes and practices for leadership development and reviews the depth of succession pools for senior management positions across the Company, while taking into consideration a diversity of personal characteristics (gender, age, origin, geographical representation, and expertise). When identifying high performing, high potential employees, focus is also given on growing our pipeline of women in senior roles and developing their skills.

Alithya is committed to creating an environment of inclusion that respects the contributions and differences of every individual by encouraging collaboration, creative thinking and innovation. Alithya’s core values recognize the importance of all its people, regardless of gender, beliefs or origin. We also believe in diversity of perspectives and thought and that providing a safe environment to exchange these ideas will enable Alithya to embrace an organizational culture of respect. Instead of adopting specific gender diversity targets and diversity targets for underrepresented groups at the executive officer and senior

 

 

ALITHYA | Statement of Corporate Governance Practices  27


management levels, Alithya promotes an inclusive and diverse talent attraction approach that embraces our vision and objective of fostering diversity, including gender and other underrepresented groups, and providing opportunities for their development and advancement. As well, executive officers’ appointments are assessed based on our diversity and talent management objectives, including the level of representation of women and other underrepresented groups.

To promote diversity and develop a healthy pipeline of women, Alithya:

 

   

implements development plans for high-potential women;

 

   

ensures pay equity;

 

   

actively seeks the talent attraction of women;

 

   

monitors the number of women in senior management positions and those in the pipeline as future leaders;

 

   

holds ongoing events and communications to celebrate and promote diversity and encourage employees to foster our diversity and our culture of inclusion; and

   

connects identified high potential women with senior leaders to accelerate their development and advancement.

With these objectives in mind, Alithya is proud of the following recent developments:

 

   

in fiscal 2024, Giulia Cirillo was recruited as Chief Human Capital Officer and, in the first quarter of the fiscal year ending March 31, 2025 (“fiscal 2025”), Debbie Di Gregorio was appointed as Interim Chief Financial Officer; and

 

   

women represented 41% of the participants at Alithya’s new development program – Leading@Alithya as a People Manager.

As at March 31, 2024, women represented approximately 3313% of Alithya’s Executive Committee, 30% of executive officers’ positions (which group includes members of the Executive Committee), and 23% of Alithya’s overall senior management team (which group includes both executive officers and senior management positions). As at July 15, 2024, women represented 50% of Alithya’s Executive Committee, 40% of executive officers’ positions and 29% of Alithya’s overall senior management team.

 

 

 

SHAREHOLDER ENGAGEMENT

 

Shareholder engagement by Management

The Company has a disclosure policy (the “Disclosure Policy”) which sets guidelines with regard to communications with its stakeholders, including shareholders, employees, analysts, the media, institutional investors, governments and the public. For more information on our disclosure policy, please refer to the section entitled “Ethical Business Conduct – Disclosure Policy”.

Through our Disclosure Policy and procedures, the Company engages and communicates with shareholders and other stakeholders on an ongoing basis and through various channels, including by the dissemination and filing of news releases and other continuous disclosure documents, the posting of diverse publications on its website at www.alithya.com and the holding of periodic meetings with shareholders, financial analysts and members of the financial community in accordance with applicable securities laws and stock exchange rules. In this regard, Alithya will host an investor day in September 2024 to present, among others, highlights of its new three-year strategic plan, as well as its core capabilities and client success stories.

Conference calls are also held with the investment community on a quarterly basis to review the financial results and the business strategy of the Company, and the President and Chief Executive Officer and the Chief Financial Officer are regularly invited to speak at such conferences.

The Company is committed to meeting with shareholders and listening to their opinion and feedback and understanding their concerns. Shareholders may communicate with the Company in

this regard by email at investorrelations@alithya.com or by mail at:

Investor Relations

Alithya Group inc.

1100, Robert-Bourassa Boulevard

Suite 400

Montréal, Québec, H3B 3A5

Tel.: 1-844-985-5552

Shareholder engagement by Directors

The Company’s shareholders are a pillar of its governance structure and processes. Shareholders are invited to attend and ask questions to the Chair of the Board at each annual meeting of shareholders. At each annual meeting of shareholders, they are also given the ultimate power to elect the directors and to give them the mandate to oversee the management of the Company for the next year.

The Company also has a majority voting policy further to which any director who receives a greater number of votes “withheld” than votes “for”, with respect to their election as director, shall tender his or her resignation to the Board promptly following the meeting at which the director was elected. For more information on our majority voting policy, please refer to the section “Board of Directors – Nomination to the Board – Majority Voting Policy”.

Shareholders may also contact Alithya’s independent directors directly at any time by sending an email to the lead director at lead_director@alithya.com.

 

 

ALITHYA | Statement of Corporate Governance Practices  28


 

STRATEGIC OVERSIGHT

 

Alithya’s strategic process starts with an agile approach to aligning its offerings with the most pressing challenges in the sectors it serves. This approach continuously strengthens its foundational trusted relationships with its clients, employees, investors and partners.

Led by the President and Chief Executive Officer, the management team works with the Board to set a three-year strategic business plan from which is derived an annual business plan. The Board and management meet regularly to discuss strategy, and the President and Chief Executive Officer seeks insight from each director.

At each regularly scheduled Board meeting, the President and Chief Executive Officer and the Chief Operating Officer, update the Board on the execution of the business strategy and related matters. These updates cover industry trends, growth initiatives, financial forecast, risks and opportunities, and mergers and acquisitions prospects.

These regular discussions enable the Board to stay informed about market and industry trends and ensure the alignment of Alithya’s business strategy. One Board meeting each year is dedicated to discussing business strategy. During this meeting, leaders from Alithya’s various business groups and/or business units present the opportunities and challenges their teams and markets face. At this meeting, the Board also approves the budget for the upcoming fiscal year and, if applicable, the three-year strategic plan.

In March 2024, the Board held a meeting entirely focused on strategy and approved the new three-year strategic plan for fiscal years 2025 to 2027 and the fiscal 2025 budget. The Board also engaged in in-depth discussions about Alithya’s business offerings, including artificial intelligence (“AI”), its strategic positioning related to customer-driven trends, risks and opportunities, and its focus to increase the Company’s smart shoring activities.

 

 

 

RISK OVERSIGHT

 

Alithya operates in an environment that presents a variety of risks and uncertainties and is affected by a number of factors which could have a material adverse effect on its business, financial condition and results of operations, cash flows, business or reputation. Alithya’s risk management strategy is aligned with its business strategy and its activities are conducted with the understanding that appropriate risk-taking and effective management of risks are necessary and integral to achieving strategic objectives and managing business operations.

The Board has delegated the oversight of specific risks to the Board committees, each responsible for monitoring risks withing their designated areas of responsibility, as detailed in the table below. The committee chairs, along with management, regularly update the Board on these risks and the effectiveness of the controls mitigating in place to mitigate them.

 

   Audit Committee    Compensation Committee    Governance Committee

Oversees the enterprise risk oversight practices, as well as financial and cybersecurity risks

   Oversees executive compensation, executive talent management strategy and succession risks    Oversees governance risks, overall ESG-related risks and the overall risk disclosure

Early identification of risks helps Alithya to be proactive and prevent major incidents and adverse consequences. The Board continually aims at enhancing its risk oversight and gaining a better understanding of management’s enterprise risk oversight practices, processes and controls.

Alithya’s management and discussion analysis for fiscal 2024 provides the list of risks that Alithya currently believes could materially affect it. They are grouped in the following categories:

 

   

risks related to the market: includes risks arising from the market in general and which could have a material impact on Alithya’s business;

 

   

risks related to Alithya’s industry: includes risks to which companies providing digital technology consulting services are subject to;

 

   

risks related to Alithya’s business: includes risks specific to the way in which Alithya’s business is structured and operates; and

 

   

risks related to subordinate voting shares and liquidity: includes risks specific to holding subordinate voting shares and liquidity.

In addition to its general risk review, in fiscal 2024, the Audit Committee and the Board placed greater emphasis on risks relating to the market, the industry and the economy in general, as well as risks associated to the renewal of the Company’s credit facility and cybersecurity. Oversight of risks related to ESG matters was also a core discussion at all Board committees, as well as at the annual meeting of the Governance Committee with the chair of each other Board committee during which ESG initiatives and strategy are discussed.

 

 

 

ENVIRONMENTAL, SOCIAL AND GOVERNANCE

 

Alithya strives to be a model of corporate responsibility and is committed to implementing progressive environmental, social, and governance (“ESG”) initiatives that meet the expectations of its stakeholders and which embody the social consciousness of its employees and the communities in which it operates.

A comprehensive overview of Alithya’s ESG strategy and priorities and update on the progress of specific initiatives will be available in Alithya’s next ESG report to be published in

September 2024. The below outlines Alithya’s Board and management oversight of ESG matters and fiscal 2024 highlights.

Board and Management Oversight of ESG

Alithya’s Board is responsible for the oversight of ESG matters. To perform its duties, it relies on the assistance of the Board committees which have specific roles in relation to Alithya’s five material ESG topics. Of note, the Governance Committee is

 

 

ALITHYA | Statement of Corporate Governance Practices  29


responsible for overseeing Alithya’s overall ESG and other public disclosure, as well as monitoring the Company’s approach to governance. It provides oversight over ESG initiatives and monitors progress. The Governance Committee meets at least annually with the Chairs of the Audit Committee and the Compensation Committee to review ESG initiatives and reports to the Board on strategic priorities for the year.

The Board and its committees work closely with Alithya’s executive team, which is actively engaged in ESG initiatives, to

determine the ESG factors most material to Alithya and its stakeholders. Alithya’s executive team is responsible for developing Alithya’s ESG strategy, as well as for identifying and managing its ESG priorities. Each executive plays a leadership role in managing Alithya’s ESG priorities and provides functional oversight of ESG priority areas. For each ESG topic, the designated executive acts as a liaison to the corresponding Board committee.

 

 

Please refer to the chart below for an overview of Alithya’s ESG governance structure as at July 15, 2024:

 

LOGO

Material ESG Topics and Recent Developments

TALENT

 

Alithya prioritizes its human capital, emphasizing the importance of providing employees with all the necessary tools to excel in their roles. Alithya recognizes that its people are enthusiastic about their professional development and is committed to assisting them in that endeavour. By fostering a culture of collaboration and ownership, cultivating employee well-being and professional growth, and investing in the development of our leaders and employees, Alithya strives to be a best-in-class employer that provides its employees with opportunities to chart the course of their careers internally. In focusing on the well-being and career aspirations of its professionals, Alithya continues to attract and retain talented experts who are responsible for developing and implementing the Company’s increasingly innovative customer solutions.

Alithya maintains a diverse and socially conscious workforce, having implemented several programs to ensure their well-being. Key initiatives of the Company’s wellness program include the following:

   

Udemy Training & Development Online Platform: contains various skills development courses;

 

   

Alithya Leadership Academy: designed and delivered in partnership with McGill University and focuses on the development of directors and above across our global footprint;

 

   

Leading@Alithya as a People Manager: designed and delivered in partnership with McGill University and Alithya ambassadors and focuses on people managers providing them with practical tools to support the management of their respective teams;

 

   

Lunch and Learn Webinars: focused on relevant topics, including wellness programs, financial planning, etc.;

 

   

Alithya Wellness Portal: provides a wide range of resources, tools, and services for employees to address their physical, mental, emotional, financial and social well-being; and

 

 

ALITHYA | Statement of Corporate Governance Practices  30


   

Voice of the Employee Portal – Officevibe: ongoing employee engagement survey platform, providing employees the opportunity to address ongoing issues and share their sentiments on the main drivers of engagement.

Alithya ensures that it provides an equitable and inclusive work environment embracing diversity across multiple characteristics. This commitment is reflected in the attraction, development and succession planning processes for its global workforce. 3313% of the directors nominated for election at the Meeting self-identify as women and, as at March 31, 2024, 23% of Alithya’s senior management team, which includes executive officers and senior management, identified as women. Please refer to the section entitled “Executive Officers and Senior Management Diversity” for more detailed information.

It is a top priority for Alithya to promote the advancement of women and of underrepresented groups. The Company supports these goals through various key initiatives such as:

 

   

Employee Resource Group – Empowering Women at Alithya Committee;

 

   

Recipient of Bronze Certification – Women in Governance’s parity program;

 

   

Employee Resource Group – Indigenous Relations Committee;

 

   

Recipient of Bronze Certification – Progressive Aboriginal Relations’s; and

 

   

Employee Resource Group – LGBTQ+ Committee.

ORGANIZATIONAL CULTURE

Since its founding 30 years ago, Alithya’s culture has always been based on its core values of trust, respect, integrity, creativity, well-being and passion. These values are upheld through accountability and are driven by the empowerment of individuals who embody them in the daily operations and interactions within the Company. While Alithya’s prioritizes innovation, excellence, and achieving customer business objectives, its core organizational values are pivotal in shaping its global attraction strategy and guiding its acquisitions. This ensures that integrations not only create value but also enhance the Company’s culture.

CYBERSECURITY AND DATA PRIVACY

Customer confidence is essential for building the reputational capital that Alithya needs to ensure the longevity of its business. Accordingly, as a trusted advisor in delivering digital transformation services, Alithya’s commitment to being a model of cybersecurity and data privacy starts within. Alithya’s business model depends on the effective management of its own systems and data.

As the risk of cyber-attacks intensifies, the need to proactively deploy systems that protect employees and customers is vital. Internally, Alithya monitors its network and tracks security events, incidents, and potential threats in near real time within a security management framework based on ISO 27001

standards. This framework provides a full overview of risks and responses based on asset classification, with vigilant monitoring of assets, external threats and attacks, system vulnerabilities, and internal risks. Key initiatives of the Company’s cybersecurity and data privacy culture program include the following:

 

   

the implementation of policies, procedures and frameworks to maintain robust security, confidentiality and accuracy of the personal information that Alithya collects, processes and stores, as applicable, and comply with applicable laws;

 

   

the implementation of policies and procedures to prevent, detect and mitigate security breaches; and

 

   

the deployment of security awareness campaigns and trainings on security and data privacy risks.

TRANSITIONING TO A LOWER-CARBON ECONOMY

Alithya understands that the global transition from products and processes that harm the planet, and the success of a global transition to lower-carbon economy depend on every link in the chain. Alithya recognizes that all businesses have an internal responsibility to respond to their stakeholders’ expectations by operating responsibly, but also an external-facing responsibility to ensure the delivery of products and services with minimal negative environmental impacts. As a service provider in the digital transformation space, Alithya’s internal carbon footprint is relatively low. Additionally, the Company embraces its role in assisting customers in their transitions to lower-carbon economies. Key initiatives of the Company’s environmental program include the following:

 

   

encouraging efficient use of energy and natural resources, such as programs focused on waste reduction, composting and recycling at its offices;

 

   

encouraging the use of electronic documents over paper;

 

   

minimizing the use of non-recyclable items at its office; and

 

   

promoting and facilitating remote work opportunities, including hybrid options.

GOVERNANCE

Alithya has implemented and maintains strong corporate governance policies and guidelines in line with best practices and routinely assesses such practices. The Board and the Governance Committee monitor governance practices in Canada and the U.S. and implement changes to Alithya’s governance policies and practices as necessary to comply with new rules issued by the Canadian Securities Administrators and other applicable regulatory authorities. Alithya also monitors recommended best practices of voting agencies and other organizations and implements practices believed to be in the best interest of the Company and its stakeholders. Of note, In fiscal 2023, Alithya completed an overhaul of its Code of Business Conduct and will periodically review it to reflect best governance practices. Please refer to the section entitled “Ethical Business Conduct” for more information.

 

 

ALITHYA | Statement of Corporate Governance Practices  31


 

ETHICAL BUSINESS CONDUCT

 

Committed to maintaining and instilling a strong ethical culture, the Board and the Company’s management adopted codes and policies to provide a framework for ethical behaviour based on our values, applicable laws and regulations. This section summarizes key significant corporate-wide policies.

Codes of Business Conduct

CODE OF BUSINESS CONDUCT

Effective May 1, 2023, the Company adopted a new code of business conduct (the “Code of Business Conduct”) which sets out uniform foundation for the way all directors, officers, employees and subcontractors of the Company and its subsidiaries shall conduct themselves in their role at Alithya, including standards regarding ethics and business practices.

The Company expects everyone working on its behalf to comply with applicable law and adhere to the highest ethical standards. The Code of Business Conduct, together with the other Company policies it refers to, addresses many important topics and sets Alithya’s expectations in connection therewith, including with regard to: (i) respect, inclusiveness and fairness, (ii) health, safety and security, (iii) drugs, alcohol and impairment, (iv) privacy, (v) environment, (vi) conflicts of interest, (vii) outside activities and employment, (viii) gifts and other benefits, (ix) anti-corruption and anti-bribery, (x) fair competition and anti-trust, (xi) money laundering and other criminal activities, (xii) external communications, (xiii) protection and proper use of Company and clients’ assets, (xiv) intellectual property, (xv) cybersecurity, (xvi) confidentiality of proprietary information, (xvii) insider trading, (xviii) community engagement, (xix) political activities, (xx) lobbying, (xxi) compliance with laws, and (xxii) reporting of any illegal or unethical behaviour.

The Governance Committee periodically reviews and makes recommendations to the Board with respect to the Code of Business Conduct and other relevant policies at least annually to ensure that they remain consistent with current industry reality, standards and trends; clearly communicate Alithya’s organizational mission, values, and principles; and serve as reference guides for employees to govern everyday business conduct and decision making.

Any exception or waiver for directors or executive officers may only be made by the Board upon recommendation from the Governance Committee and any exception or waiver of the provisions of the Code of Business Conduct for employees and subcontractors may only be made by the Chief Legal Officer and Corporate Secretary. As of July 15, 2024, no waiver has been granted to a director or executive officer in connection with the Company’s Code of Business Conduct.

Management periodically reports to the Governance Committee on compliance with the Code of Business Conduct within the organization and the Governance Committee reviews management’s monitoring of such compliance. The Governance Committee also oversees the disclosure relating to the Company’s Code of Business Conduct.

Employees and subcontractors are required to perform their tasks or mandates with fairness and integrity, to contribute to the achievement of the Company’s goals to the best of their

abilities and make decisions without compromise. Employees are expected to report any real or potential violation of the Code of Business Conduct.

SUPPLIER CODE OF BUSINESS CONDUCT

In November 2023, Alithya adopted a new Supplier Code of Business Conduct that applies to suppliers who are not otherwise subject to the Code of Business Conduct. Alithya believes this is necessary to ensure that all its suppliers follow rigorous ethical and socially responsible practices and support its core values of trust, respect, well-being, and integrity. This Supplier Code of Business Conduct applies to suppliers of goods and services.

WHISTLEBLOWER POLICY

The Board also adopted a whistleblower policy that puts in place a communication channel for (i) the reporting of actual or suspected unethical conduct or improper activities such as accounting, auditing or other financial reporting fraud or misrepresentation, violations of laws that could result in fines or damages, or that could adversely impact Alithya’s reputation, unethical business conduct in violation of the Code of Business Conduct or any Alithya policies or our clients’ code of conduct and policies, or danger to the health, safety or well-being of our professionals and/or the general public, and (ii) contacting the Chair of the Audit Committee who oversees the Company’s Whistleblower Policy.

The Company’s Code of Business Conduct and related policies are available on our website at www.alithya.com.

Related Party Transactions

Under the Company’s Code of Business Conduct, directors, officers and employees are required to refrain from any undertakings that would place such person in a conflict of interest. Every director and executive officer is also required to disclose any direct or indirect interest he or she has in any organization, business or association, which could place the director or executive officer in a conflict of interest.

Every year, the directors and executive officers of the Company complete a questionnaire that requests, among others, that they identify all entities of which they are a director, officer or equivalent position as well as all entities over which they exercise control or significant influence. The purpose of such questions is to identify potential conflict of interest and related party transactions. The Board annually reviews the results of such questionnaires and, if applicable, addresses any identified conflict of interest. The Corporate Governance Guidelines also provide that a non-management director who makes a major change in his or her principal occupation shall promptly disclose this information to the Board and submit, where his or her interests could be perceived as in conflict with those of the Company, his or her resignation to the Board for consideration. It is not intended that non-management directors who retire or whose professional positions change should necessarily leave the Board. Rather, the Board believes it is appropriate in such circumstances to conduct a review, with the assistance of the Governance Committee, of the continued appropriateness of Board membership under such circumstances.

 

 

ALITHYA | Statement of Corporate Governance Practices  32


Any director or officer that has a material interest in a transaction or agreement involving Alithya must disclose the interest to the Chair of the Board or the Chief Executive Officer. Should there be a discussion or decision relating to an organization, business or association in which a director or executive officer has an interest, such director or executive officer will not be allowed to participate or vote in any such discussion or decision.

In fiscal 2024, there was no related party transaction between Alithya and a related person, other than as disclosed under the section entitled “Other Information – Interest of Informed Persons and Others in Material Transactions”.

Insider Trading Policy

The Company has an insider trading policy (“Insider Trading Policy”) designed to prevent directors, officers, employees and subcontractors of Alithya from buying, selling, or otherwise trading in securities of Alithya when in possession of undisclosed material information related to Alithya, and from disclosing such information to anyone or recommending anyone to trade in securities of Alithya when in possession of such information.

In order to reduce appearance of improper trading, directors, executive officers and certain other officers and employees designated from time to time by the Chief Legal Officer and Corporate Secretary are prohibited from buying, selling or otherwise trading in securities of Alithya, including exercising options on securities of Alithya, during regular black-out periods which start on the first day that follows the end of a quarter and end two full trading days after the Company’s financial results have been made public. Special black-out periods may also be declared if there are pending material developments with respect to Alithya, or for any other reason determined by the President and Chief Executive Officer and the Chief Legal Officer and Corporate Secretary. Reporting insiders who wish to buy, sell or otherwise trade in securities of Alithya, including exercise options on securities of Alithya, outside of a black-out period may only do so after clearing such trades with the Chief Legal Officer and Corporate Secretary.

The Company’s Insider Trading Policy also prohibits directors, officers, employees and subcontractors from engaging in hedging activities or any other arrangements that are designed to hedge or offset a decrease in market value of any securities of Alithya. The restriction applies to all forms of derivatives, including “calls”, “puts” and “short sales”.

Disclosure Policy

As stated in the Corporate Governance Guidelines of the Company, the Board believes it is a function of management to speak for the Company in its communications with its stakeholders, including shareholders, employees, analysts, the media, institutional investors, governments and the public in general. As such, the Company has adopted a disclosure policy (“Disclosure Policy”) which establishes a committee (“Disclosure Committee”) comprised of the President and Chief Executive Officer, the Chief Financial Officer, the Chief Operating Officer, the Chief Legal Officer and Corporate Secretary and the Director, Communications, and which is responsible for ensuring that the Company’s public communications with its stakeholders and documents it files with regulators are timely, accurate and broadly disseminated, in accordance with applicable legal and

regulatory requirements. The Disclosure Policy establishes procedures for the verification of the accuracy and completeness of information disclosed publicly and other guidelines dealing with various matters including confidentiality, material information, news releases, conference calls, electronic communications and rumours.

Clawback Policy

The Company has a clawback policy (“Clawback Policy”) which allows it to seek repayment of incentive compensation received by (i) its President and Chief Executive Officer, (ii) its Chief Financial Officer, (iii) its principal accounting officer, (iv) its executive officers, (v) any vice president in charge of a principal business unit, division or function (such as sales, administration, accounting or financial), (vi) any other officer who performs a policy-making function for the Company or any of its subsidiaries, and (vii) any other person who performs similar policy-making functions for the Company (a “Covered Person”).

Under the Clawback Policy, the Board shall, without discretion, recoup, in part or in full, the benefit received by a Covered Person as a result of incentive compensation awarded under the Company’s short- and long-term incentive plans:

 

   

in the event of an accounting restatement of any interim or annual consolidated financial statements of the Company, which includes accounting restatements to correct (i) an error in previously issued financial statements that is material to the previously issued financial statements (big “R”) and (ii) an error that would result in a material misstatement if the error were corrected in the current period or left uncorrected in the current period (small “r” and together with the big “R”, a “Financial Restatement”);

 

   

the Covered Person was involved in misconduct, including (i) fraud, or (ii) intentional and/or reckless non-compliance with applicable laws, rules or regulations, or of the Company’s Code of Business Conduct, or (iii) any failure to report or take action to stop the same of another individual in respect of which the Board reasonably determines that the Covered Person had actual knowledge or was wilfully blind (“Misconduct”); or

 

   

it is required by applicable laws or regulations, stock exchange rules or a regulatory agency having jurisdiction, in which case, those shall govern and supersede the Clawback Policy.

In the event of a Financial Restatement, recoupment may target all incentive compensation, except incentive compensation received (i) prior to October 2, 2023, (ii) prior to the date the person became a Covered Person, (iii) by a person if they were not a Covered Person during the performance period applicable to such incentive compensation. With respect to incentive compensation received prior to October 2, 2023, any recoupment in connection with a Financial Restatement will be made, if any, under the terms of the policy in effect prior to November 13, 2023. In the event of a Misconduct, recoupment may target incentive compensation paid, granted, awarded to, or received or earned, or vested in favour of, the Covered Person during the 24 months preceding the date on which the Board determined Misconduct occurred and any award that was exercised, settled or paid after the Misconduct.

 

 

ALITHYA | Statement of Corporate Governance Practices  33


Recoupment under the Clawback Policy may be effected through deduction from any amounts or grants due or to be paid to the Covered Person, cancellation or forfeiture of the Covered Person’s outstanding share-based awards, as well as requiring direct reimbursement from the Covered Person.

Notwithstanding the foregoing, the Company may elect not to recoup incentive compensation if recovery would be impracticable and one or more of the following conditions, and any other applicable legal requirements, are met:

 

   

the direct expense paid to a third party to assist in enforcing the Clawback Policy would exceed the amount to be recouped, and the Company (i) has made a reasonable attempt to recover such amount, and (ii) documented such attempt;

 

   

recovery of the amount to be recouped by the Company would violate applicable laws in Canada that were adopted prior to November 28, 2022, and the Company has obtained an opinion of Canadian counsel that recovery would result in a violation of such laws; or

 

   

recovery of the amount to be recouped would likely cause an otherwise tax-qualified retirement plan, under which benefits are broadly available to employees of the Company, to fail to meet the requirements of Sections 401(a)(13) or 411(a) of the U.S. Internal Revenue Code of 1986, as amended.

 

 

ALITHYA  |  Statement of Corporate Governance Practices  34


Compensation Discussion and Analysis

 

 

LETTER FROM THE CHAIR OF THE HUMAN CAPITAL AND COMPENSATION COMMITTEE

 

On behalf of the Human Capital and Compensation Committee (the “Compensation Committee”), I am pleased to provide you with an overview of Alithya’s executive compensation framework for the fiscal year ended March 31, 2024 (“fiscal 2024”).

Compensation Approach

The attraction and retention of highly qualified and engaged employees is core to Alithya’s success. As such, Alithya’s approach to executive compensation is driven by the objective to offer competitive compensation, consisting of base salary and short- and long-term incentives with performance-based measures aligned with our strategic objectives. This approach enables sustainable value creation and aligns with shareholders’ economic interests, while ensuring a conservative balanced structure, to avoid risks that could have a material adverse effect on the Company.

Compensation Framework Review

When necessary, the Compensation Committee retains an independent compensation advisor to provide insight and advice on the design of the Company’s executive compensation framework and to benchmark it against best practices and comparable companies.

Prior to fiscal 2024, the Company last benchmarked its executive compensation framework for the fiscal year ended March 31, 2022 (“fiscal 2022”). At that time, the Company decided to introduce performance share units (“PSUs”) and gradually reduce the reliance on options to provide increased long-term pay-for-performance incentives. In line with this objective, for fiscal 2024, the Company granted 100% of long-term incentives in the form of PSUs, further aligning with shareholders’ interests.

Fiscal 2024 Overview

While fiscal 2024 was a year marked by notable achievements in creating greater value for our stakeholders, and several strategic annual targets were met or exceeded, the enterprise-level performance target for triggering short-term incentive payouts was not met. Consequently, no bonus payouts were made to executive officers, except for the President, Alithya USA, whose short-term incentive included both enterprise level and business group level performance, with the latter target being met.

In fiscal 2024, extensive efforts were made to integrate recently acquired companies and harmonize various business practices, frameworks, compensation, and bonus plans. Additionally, management developed the Company’s new three-year strategic plan for the fiscal years ending March 31, 2025 (“fiscal 2025”) to 2027 (the “F2025-F2027 Strategic Plan”), providing a clear growth plan that balances the interests of our employees, clients and investors.

Fiscal 2025 Preview

The Compensation Committee strives to continuously improve the long-term alignment of its executive officers’ interests with those of its shareholders. To this end, it performed an extensive review of the executives’ compensation framework, benchmarking it thoroughly against the market. This review resulted in the following changes: (i) implementation of a mix of two long-term incentives vehicles: restricted share units (“RSUs”) and PSUs, with RSUs awarded pursuant to the Company’s share unit plan, (ii) rebalancing the compensation mix to adjust the fixed and at-risk ratio and the short-term versus long-term compensation, and (iii) determining the multiplier for short-term incentives and PSUs based on a mix of metrics including revenues and adjusted EBITDA from both an organic growth and M&A perspectives. Also, the short-term incentive program was amended to include an individual performance factor.

The Compensation Committee and the Board are satisfied that the Company’s executive compensation framework and the recent changes promote the successful execution of the Company’s strategic plan based on a pay-for-performance philosophy.

We invite you to submit any questions you may have regarding Alithya’s executive compensation at the Meeting.

 

LOGO

 

LOGO

Lucie Martel

Chair of the Human Capital and Compensation Committee

 

 

ALITHYA | Compensation Discussion and Analysis  35


 

EXECUTIVE COMPENSATION FRAMEWORK

Executive Compensation Approach

 

The Company’s executive compensation framework is designed to attract, retain and engage executive talent competitively while providing for appropriate risk control features. This aligns with the Company’s objective to create sustained shareholder value.

The Human Capital and Compensation Committee (the “Compensation Committee”) is responsible for defining and approving the Company’s executives’ compensation framework with the following objectives:

 

   

attract and retain executives having the knowledge, expertise and leadership required to develop and execute business strategies to create long-term shareholder value;

 

   

offer a total compensation package, which includes a market-competitive equitable base salary, short- and long-term incentives, and benefits;

 

   

ensure that long-term incentives are a significant component of total compensation; and

 

   

reward based on attainable metrics and targets that enable the successful achievement of Alithya’s business strategy.

The Company’s executive compensation framework comprises the following elements: (i) base salary; (ii) short-term incentives (annual bonus); (iii) long-term incentives; and (iv) other elements, including the Employee Share Purchase Plan (“ESPP”), group benefits and other perquisites and personal benefits.

The Company seeks to maintain competitive total direct compensation for its executive officers by aligning it with the median of its comparator group. For an overview of the Company’s compensation review process and a list of the companies in the comparator group, please refer to the section entitled “Compensation Review Process” below.

RISK MITIGATION IN OUR COMPENSATION FRAMEWORK

In performing its duties, the Compensation Committee seeks to identify and mitigate practices that may encourage executive officers to take inappropriate or excessive risks, or which could have a material adverse effect on the Company. The Compensation Committee, with the assistance of an independent compensation consultant, if required, reviews and assesses the Company’s compensation framework in relation to such risks, from time to time. It is the Compensation Committee’s view that the Company’s compensation framework and practices do not encourage inappropriate or excessive risk-taking which would be to the detriment of the Company’s shareholders. These risks are mitigated by protection mechanisms such as those listed below and by the balanced structure of total executive compensation between short- and long-term horizons, and between base salary and short- and long-term incentives.

PROTECTION MECHANISMS

 

   

Double Trigger Change of Control. Accelerated vesting of awards granted under the Company’s Long Term Incentive Plan (the “LTIP”) and share unit plan (the

   

“SUP”) occurs only following a change of control and subsequent termination of employment.

 

   

Minimum Share Ownership Requirement. To further align their interests with those of shareholders, executive officers are required to meet a minimum share ownership requirement (please refer to the section entitled “Executive Share Ownership Requirement” below).

 

   

Anti-Hedging Policy. The Company’s Insider Trading Policy prohibits directors, executive officers and employees from engaging in hedging activities against Alithya securities.

 

   

Clawback Policy. The Board can recoup incentive compensation from executive officers in the event of a restatement or misconduct (please refer to the section entitled “Statement of Corporate Governance – Ethical Business Conduct – Clawback Policy” above).

BALANCED PROGRAM

The Compensation Committee believes that the Company’s executive compensation framework provides a balanced program based on the following:

 

   

The executive compensation framework appropriately balances fixed and variable pay, as well as short- and long-term incentives. For fiscal 2024, approximately 56% of the NEOs’ target total direct compensation was directly linked to the Company’s performance.

 

   

The mechanism, targets and metrics of the short-term incentives includes a trigger with the possibility of a zero payout, and a pre-defined maximum payout.

 

   

For fiscal 2024, PSUs granted under the LTIP represented 100% of the long-term incentive mix. PSUs cliff vest after three years, with the final number of PSUs varying between 0% and 150% of the initial grant based on applicable performance goals. PSUs are therefore tied to Alithya’s share performance and increase the long-term alignment of Alithya’s executives’ interest with those of its shareholders, while also aligning executive compensation with performance measures that are more directly within their control than share price alone.

 

   

Since fiscal 2024, the Company no longer grants options as long-term incentives. Outstanding options previously granted under the LTIP have a 10-year term and vest over a four-year period, motivating executive officers to create longer-term shareholder value by driving share performance.

EXECUTIVE SHARE OWNERSHIP REQUIREMENT

The Compensation Committee believes that the Company’s executive officers should own a significant amount of equity in the Company to further align their interests with those of the Company’s shareholders. Accordingly, the Company’s executive officers are required to hold, within five years of joining senior management, Shares with an aggregate minimum value determined as follows (the “Executive Share Ownership Requirement”):

 

 

ALITHYA | Compensation Discussion and Analysis  36


  MINIMUM SHARE OWNERSHIP REQUIREMENT

  

 MULTIPLE OF ANNUAL 

BASE SALARY

5-YEAR TARGET

President and Chief Executive Officer

   5x

Other Members of the Executive Committee(1)

   3x

Other Executive Officers

   1.5x

 

(1)

The Executive Committee consists of the President and Chief Executive Officer, the Chief Financial Officer, the Chief Operating Officer, the Chief Information Officer, the Chief Legal Officer and Corporate Secretary, and the Chief Human Capital Officer.

When assessing the executive officers’ share ownership level, the value of vested or unvested option-based awards (if any) is not included, but the value of vested share-based awards (if any) is. Shares and vested equity grants such as PSUs, RSUs and deferred share units (“DSUs”) are valued at the greater of their value at the time they were acquired or granted, as applicable, and their market value using the average closing price of the subordinate voting shares on the TSX for the five trading days preceding the date on which the share ownership level is assessed.

All of the Company’s executive officers either meet or are within their 5-year period to meet the Company’s Executive Share Ownership Requirement.

Compensation Review Process

The Compensation Committee annually reviews the compensation framework for executive officers.

For fiscal 2024, the review process included the following:

 

   

a review of the Company’s annual business plan prepared by management and its execution progress;

 

   

a review of the Company’s three-year strategic plan for the fiscal years ending March 31, 2022 to 2024 (the “F2022-F2024 Strategic Plan”);

 

   

the application of the same compensation framework as in fiscal 2022 and for the fiscal year ended March 31, 2023 (“fiscal 2023”), except that the relative proportion of PSUs was increased to 100% and elimination of options;

 

   

set performance targets for the short-term and long-term incentives, based on Alithya’s annual business plan and its F2022-F2024 Strategic Plan;

 

   

a review of relevant market benchmarks and other economic indicators;

 

   

the individual performance assessment of the members of the Executive Committee, including leadership competencies, retention risk, succession management and other contextual factors; and

 

   

a review of pay-positioning relative to internal and external equity and historical compensation.

The Compensation Committee may use discretion to adjust compensation awards based on market factors or special circumstances.

COMPENSATION CONSULTANT

To assist in its review, the Compensation Committee periodically retains an independent compensation consultant to provide advice on the Company’s compensation programs and assess compensation-related market developments for executive officers and directors to ensure the competitiveness of the

compensation programs and full alignment with a pay-for-performance and long-term value creation philosophy.

In fiscal 2024, Willis Tower Watson (“WTW”) was retained to perform a review and benchmark the Company’s executive compensation framework. This review led to changes aligning the total direct compensation of members of the Executive Committee with the median of a new comparator group, effective for fiscal 2025 and aligning the pay-for-performance portion of the compensation mix and the at-risk compensation, supporting the Company’s growth envisioned in its F2025-F2027 Strategic Plan, while maintaining reasonable cost and dilution for shareholders.

The Compensation Committee reviewed WTW’s independence for fiscal 2024 and determined that WTW was independent, and the advice received objective.

The Compensation Committee must pre-approve the terms of engagement and compensation for any executive compensation consultant retained for services at the request of the Compensation Committee or management.

WTW was first retained by the Compensation Committee in fiscal 2021. WTW’s fees for services rendered during fiscal 2024 and 2023 were as follows:

 

     

FISCAL 2024 

 

    

FISCAL 2023 

 

 

 

Executive compensation-related fees(1)

  

 

 

 

$ 240,520

 

 

  

 

 

 

$ 1,063

 

 

All other fees(2)

     -        $ 25,885  

 

(1)

The executive compensation-related fees billed by WTW for fiscal 2024 and 2023 include work related to the compensation review for the Company’s executive officers for fiscal 2024 and 2025.

 

(2)

“All other fees” consist of fees billed by WTW for fiscal 2023 in connection with transaction-related work.

BENCHMARKING USING A COMPARATOR GROUP

In fiscal 2024, the Compensation Committee approved a new comparator group for the fiscal 2025’s executive compensation to offer its executive officers total compensation that is competitive in the markets in which it operates. The comparator group is comprised of 26 companies: 12 Canadian companies and 14 U.S. companies; all publicly-listed and of comparable size to Alithya in terms of revenues, operating in IT consulting services or other sectors with a segment in IT consulting services.

Based on the Company’s footprint, the new comparator group is composed of the following companies:

 

 CANADIAN COMPANIES    U.S. COMPANIES

Calian Group Limited

   Box, Inc.

Converge Technology Solutions Corp.

   Grid Dynamics Holdings, Inc.

Docebo Inc.

   Huron Consulting Group Inc.

Enghouse Systems Limited

   Information Services Group, Inc.

Kinaxis Inc.

   N-able, Inc.

Lightspeed Commerce Inc.

   Perficient, Inc.

Lumine Group Inc.

   Qualys, Inc.

Nuvei Corporation

   RCM Technologies, Inc.

Quisitive Technology Solutions, Inc.

   Resources Connection, Inc.

Softchoice Corporation

   SolarWinds Corporation

The Descartes Systems Group Inc.

   TaskUs, Inc.

Vecima Networks Inc.

   The Hackett Group, Inc.
   Upland Software, Inc.
     Willdan Group, Inc.
 

 

ALITHYA | Compensation Discussion and Analysis  37


EVOLUTION OF OUR COMPENSATION FRAMEWORK

The Compensation Committee strives to continuously improve the long-term alignment of its executive officers’ interests with those of its shareholders. As such, it performed an extensive review of the executives compensation framework with a thorough market benchmarking resulting in the following changes: (i) use of a mix of two long-term incentives vehicles, namely 50% of RSUs and 50% of PSUs, with RSUs being awarded pursuant to the Company’s SUP, (ii) rebalance the compensation mix for the fixed and at-risk ratio and the short-term versus long-term compensation, and (iii) determine the multiplier for short-term incentives and PSUs based on a mix of metrics including revenues and adjusted EBITDA from an organic growth and M&A perspective, (iv) review all performance factors to align with the F2025-F2027 Strategic Plan, and (v) amend the short-term incentive program was to include an individual performance factor.

Named Executive Officers

This Compensation Discussion and Analysis section presents the compensation awarded to, earned by, paid or payable to the persons who acted as President and Chief Executive Officer and Chief Financial Officer during fiscal 2024 and the three other most highly compensated executive officers of the Company and its subsidiaries during fiscal 2024 (collectively, the “NEOs”). For fiscal 2024, the three other most highly compensated executive officers of the Company and its subsidiaries were the Chief Operating Officer, the President, Alithya USA and the Chief Information Officer.

Executive Compensation Description

The four components of the Company’s executive compensation framework are detailed below.

BASE SALARY

To determine the base salary of the NEOs for fiscal 2024, the Compensation Committee used indicators such as external market data, the Consumer Price Index, and the NEOs’ respective responsibilities, experience, performance assessment, including leadership abilities. The economic uncertainty, with signs of a possible recession was also an important factor in establishing the NEOs base salaries. As a result, for fiscal 2024, marginal base salary increases ranging from 1% to 4% were approved for all NEOs, aligning with observed market trends.

SHORT-TERM INCENTIVES (ANNUAL BONUSES)

Executive officers are eligible for annual bonuses based on predetermined financial and operational criteria and targets, as approved by the Board upon the recommendation of the Compensation Committee and the President and Chief Executive Officer.

For fiscal 2024, the minimum target and maximum potential payouts of the NEOs, expressed as a percentage of base salary, were as follows:

 

 POSITION

     MINIMUM       TARGET (1)      MAXIMUM(1)  

 President and Chief Executive Officer

     0%       85%       127.5%   

 Chief Financial Officer

     0%       50%       75%   

 Chief Operating Officer

     0%       70%       105%   

 President, Alithya USA

     0%       57%       86%   

 Chief Information Officer

     0%       50%       75%   

 

(1)

As a percentage of base salary as at March 31, 2024.

For fiscal 2024, the determination of the payment and amount of the annual bonus for executive officers who are members of the Executive Committee depended on a performance factor that was 100% based on the overall financial performance of the Company (the “Enterprise Performance Factor”). The actual payout was calculated based on the following formula:

 

         

Annual  

Base  

Salary  

    X    

 Target   

 Bonus(1)  

    X    

  Enterprise  

  Performance   

 Factor  

 

  (1)

The target bonus is expressed as a percentage of the base salary.

For executive officers who are not on the Executive Committee and responsible for business units leadership, the determination of the payment and amount of their annual bonus was based 50% on the Enterprise Performance Factor and 50% on the financial performance of their respective business unit (the “Business Unit Performance Factor”), with the actual payout calculated based on the following formula:

 

               

Annual 

Base 

  Salary   

   X   

 Target  

Bonus (1)

   X     [   

50%

Enterprise

  Performance  

Factor

   +   

50% 

  Business Unit   

Performance 

Factor 

   ] 

 

  (1)

The target bonus is expressed as a percentage of the base salary.

For fiscal 2024, (i) the Enterprise Performance Factor depended on five criteria: Adjusted EBITDA, Revenue, Days Sales Outstanding (DSO), Client Satisfaction and Employee Engagement; and (ii) the Business Unit Performance Factor depended on five criteria at the level of the business unit: Gross Margin, contribution to the Company’s EBITDA, Revenues, Client Satisfaction and Employee Engagement. The trigger for the Enterprise Performance Factor payout was 90% of the Adjusted EBITDA target while the trigger for the Business Unit Performance Factor payout was 90% of the gross margin target.

The following tables shows the weight attributed to each criterion composing the Enterprise Performance Factor and the Business Unit Performance Factor for fiscal 2024 as well as the respective thresholds to be met.

 

 
ENTERPRISE PERFORMANCE FACTOR

CRITERIA

     WEIGHT        THRESHOLD         MAX   
       
Adjusted EBITDA(1)    40%    90%    200%

 Revenue(2)

   30%    90%    150%

 Days Sales Outstanding (DSO)(3)

   10%    100%    100%

 Employee Engagement

   10%    100%    100%

 Client Satisfaction

   10%    100%    100%

 

(1)

Adjusted EBITDA does not have any standardized meaning under International Financial Reporting Standards (“IFRS”) and may not be comparable to similar measures used by other issuers. Management, however, believes that this measure is useful for executive compensation purposes as it best reflects the Company’s performance. The definition of Adjusted EBITDA can be found in section 5 “Non-IFRS Measures and Other Financial Measures” of Alithya’s Management’s Discussion and Analysis for fiscal 2024 (“MD&A”), which section is incorporated by reference in this document. The MD&A has been filed and is available on SEDAR+ at www.sedarplus.com and on EDGAR at www.sec.gov.

 

(2)

The revenue criterion is the target revenue fixed by the Company in its annual budget. It is an IFRS measure.

 

(3)

Days Sales Outstanding does not have any standardized meaning under IFRS and may not be comparable to similar measures used by other issuers. Management, however, believes that this measure is useful for executive compensation purposes as it helps monitor the Company’s liquidity. The definition of Days Sales Outstanding (DSO) can be found in section 5 “Non-IFRS Measures and Other Financial Measures” of Alithya’s MD&A, which section is incorporated by reference in this document.

 

 

ALITHYA | Compensation Discussion and Analysis  38


 
BUSINESS UNIT PERFORMANCE FACTOR

CRITERIA

     WEIGHT        THRESHOLD         MAX   
       
Gross Margin(1)    35%    90%    200%

 Contribution to

 Company EBITDA(2)

   10%    90%    200%

 Revenue(1)

   35%    90%    150%

 Employee Engagement

   10%    100%    100%

 Client Satisfaction

   10%    100%    100%

 

(1)

The Gross Margin and Revenue criteria are the targets fixed by the Company for the Business Unit in its annual budget. They are IFRS measures.

 

(2)

EBITDA does not have any standardized meaning under IFRS and may not be comparable to similar measures used by other issuers. Management, however, believes that this measure is useful for executive compensation purposes as it best reflects the Company’s performance. The definition of EBITDA can be found in section 5 “Non-IFRS Measures and Other Financial Measures” of Alithya’s MD&A for fiscal 2024, which section is incorporated by reference in this document.

Also, for the Enterprise Performance Factor, while the maximum levels of achievement of the DSO, Client Satisfaction and Employee Engagement criteria were set at 100%, the Adjusted EBITDA and Revenue criteria could reach up to 200% and 150%, respectively, which could have resulted in an increased payout in the event of exceptional financial performance of the Company. For the Business Unit Performance Factor, while the maximum levels of achievement of the Client Satisfaction and Employee Engagement criteria were set at 100%, the achievement levels for Gross Margin and contribution to Company EBITDA could reach up to 200% and Revenues, 150%, which could have resulted in an increased payout in the event of exceptional financial performance of the Company and business unit.

Although the criteria used to determine the Enterprise Performance Factor and Business Unit Performance Factor suggest a possible payout of 1.55 of the target annual bonus, the aggregate maximum payout was capped at 1.5 times of the target annual bonus.

The Company does not disclose specific objectives to avoid competitive disadvantage that would arise from such disclosures. Disclosing the specific objectives set in line with the Company’s annual budget would expose the Company to serious prejudice and negatively impact its competitive advantage. For example, it may impair the Company’s ability to negotiate accretive business agreements, putting incremental pressure on its profit margins.

Consistent with the foregoing, as the Company did not meet the Adjusted EBITDA threshold of 90% for fiscal 2024, the Board determined that there would be no payout of short-term incentive to the NEOs, except for the President, Alithya USA, whose short-term incentive was in part based on the performance of the U.S. business unit which exceeded its gross margin threshold of 90%, resulting in a payout of 22.5% of his target bonus.

Furthermore, since fiscal 2023, executive officers and senior management could elect to receive up to 50% of their annual bonus into DSUs issued under the SUP to be settled in cash or market-purchased shares, at the Company’s discretion, following the end of their employment (the “Bonus Election Program”). The Bonus Election Program aligns executive officers’ interests with those of the Company’s shareholders and help them achieving their minimum share ownership

requirement. As an additional incentive to participate to the Bonus Election Program, the Company matches 25% of the units received with additional DSUs (the “Matching DSUs”). These Matching DSUs vest on the one-year anniversary of the award date and unvested Matching DSUs are forfeited if the executive officer resigns (other than in connection with an eligible retirement) or is terminated for cause.

The NEOs made the following elections as part of the Bonus Election Program for their annual bonus for fiscal 2024:

 

 POSITION

     Bonus Percentage  
in DSUs

President and Chief Executive Officer

   50%

Chief Financial Officer

   50%

Chief Operating Officer

   30%

President, Alithya USA

   20%

Chief Information Officer

   35%

For fiscal 2024, only the President, Alithya USA received DSUs as part of the Bonus Election Program.

LONG-TERM INCENTIVES

The Board considers a number of factors to assess the Company’s long-term incentive strategy, including the balance between sustained long-term shareholder value creation, the required level of ownership under the Executive Share Ownership Requirement, executive retention, and dilution impact on the total number of subordinate voting shares reserved for issuance under the LTIP.

The annual grant of long-term incentive awards to NEOs and other eligible employees is reviewed and approved by the Compensation Committee and the Board. When determining each NEO’s long-term incentive awards, the Compensation Committee considers retention risk, succession plans, compensation approach and comparator group practices. For the list of companies comprised in the comparator group, please refer to the section entitled “Executive Compensation Framework” above.

For fiscal 2024, the long-term incentives target of the NEOs expressed as a percentage of base salary were as follows:

 

 POSITION

     TARGET  

President and Chief Executive Officer

   135%

Chief Financial Officer

   65%

Chief Operating Officer

   80%

President, Alithya USA

   15%

Chief Information Officer

   65%

PSUs

PSUs are granted with the objective of rewarding NEOs and other designated employees for creating sustainable, long-term shareholder value and to provide a means through which the Company may attract and retain key personnel.

PSUs are granted under the LTIP. Their vesting period is three years from the date of grant or as the Board may otherwise determine. Vested PSUs shall be settled as soon as practicable in accordance with their settlement schedule by issuing from treasury one subordinate voting share for each PSU held. However, PSUs can also be settled in cash, at the election of the Company, in which case the cash amount paid for each PSU is based on the five-day volume-weighted average trading price of the share on the TSX (the “5-day VWAP”) prior to the date of settlement.

 

 

ALITHYA | Compensation Discussion and Analysis  39


Annual awards of PSUs are granted at the discretion of the Board based on the executive officer’s performance, level of expertise, responsibilities, and comparable levels of opportunity awarded to executive officers of other issuers of comparable size within the industry.

The price at which PSUs were granted until fiscal 2023 was equal to the closing price of the subordinate voting shares on the TSX on the day immediately preceding the date of grant and the price at which PSUs and RSUs were granted starting fiscal 2024 was equal to the 5-day VWAP prior to the date of grant.

Please refer to the section entitled “Long Term Incentives – Performance Share Units Features” for a summary of the key terms of PSUs.

For fiscal 2024, 100% of the NEOs’ long-term incentives were issued in the form of PSUs, which represents an increase from fiscal 2023, for which a value equal to 60% of the NEOs’ long-term incentives were issued in the form of PSUs.

The performance criteria applicable to the PSUs is a function of Alithya’s Quarterly Revenue Run Rate and Relative Total Shareholder Return based on the following formula:

 

             

50% 

   X   

 Quarterly 

 Revenue Run 

 Rate Payout 

 Multiplier 

 

 (range of 0 

 to 1.5) 

   +    50%    X   

 Relative Total 

 Shareholder 

 Return  

 Multiplier 

 

 (range of 0 to 

 1.5) 

The Quarterly Revenue Run Rate is based on achieving, on or before the end of the performance period, target revenues for any fiscal quarter. The multiplier shall be determined in accordance with the following table based on the highest quarterly revenue achieved during the Performance Period.

 

PERFORMANCE LEVEL    REVENUES    MULTIPLIER
Minimum    <90% of target    0%
Threshold    90% of target    50%
Target    100% of target    100%
Maximum    120% of target    150%

If the highest quarterly revenue for any fiscal quarter falls between two levels, the Quarterly Revenue Run Rate Payout Multiplier will be calculated on a straight-line interpolation between the two levels.

The Company does not disclose specific annual revenue objectives to avoid significant competitive disadvantage that would arise from such disclosures. Disclosing the specific objectives set in line with the Company’s annual budget would expose the Company to serious prejudice and negatively impact its competitive advantage. For example, it may impair the Company’s ability to negotiate accretive business agreements, putting incremental pressure on its profit margins.

Relative Total Shareholder Return is determined based on the total shareholder return (“TSR”) realized over the performance period (April 1, 2023 to March 31, 2026 for fiscal 2024) compared to the TSR over the same Performance Period for each company included in the TSR performance peer group. For fiscal 2024, the companies included in the TSR performance peer group consist of companies in the technology sector that are listed in Canada or in the U.S. with a size generally comparable to that of Alithya with few larger brand name companies that represent well-known organizations attracting investors who wish to invest in the technology sector. The selected companies differ from those of the Company’s compensation comparator

group as they are considered being a better basis for assessing Alithya’s relative performance while the compensation comparator group is more reflective of the market in which Alithya competes for talent. For fiscal 2024, the TSR performance peer group was comprised of the following companies:

 

 COMPANY NAME      
 Calian Group Ltd.    Innodata Inc.
 CGI Inc.    Huron Consulting Group Inc.
 Computer Task Group, Incorporated(1)    Information Services Group, Inc.
 Conduent Incorporated    Perficient, Inc.
 Converge Technology Solutions Corp.    StarTek, Inc.(1)
 CSP Inc.    TSR, Inc.

 

(1)

Computer Task Group, Incorporated and Startek, Inc. were delisted from their respective index and consequently will not be considered in the calculation of TSR percentile rank.

TSR is calculated based on the increase in share price over the performance period plus dividends received over that period. Alithya calculates the percentile rank of the Company’s TSR based on the TSR results for the peer group (including the Company’s TSR).

 

TSR RANKING    MULTIPLIER
<25th percentile    0%
25th percentile    50%
50th percentile    100%
75th percentile or higher    150%

If performance fell between two levels, the multiplier would be calculated on a straight-line interpolation between them.

RSUs

The Company did not routinely grant RSUs as part of its annual grant of long-term incentives for fiscal 2024. Discretionary RSUs granted under the SUP were awarded to the Chief Operating Officer as recruitment incentive. Such RSUs vest one third on each of the following three anniversary dates of the date of grant and vested RSUs shall be settled as soon as practicable. RSUs granted under the SUP entitle their holder to receive a cash payment equal to the 5-day VWAP prior to the date of settlement multiplied by the number of RSUs on the applicable payment date. RSUs granted under the SUP may, however, be settled in subordinate voting shares purchased on the open market at the election of the Compensation Committee or the Board. RSUs issued under the SUP are non-dilutive as they do not result in issuances of subordinate voting shares from treasury.

Please refer to the section entitled “Long Term Incentives – Restricted Share Units Features” for a summary of the key terms of RSUs issued to the Chief Operating Officer.

Options

Options to purchase subordinate voting shares were granted until fiscal 2023 with the objective of rewarding NEOs and other designated employees for creating sustainable, long-term shareholder value. If the price of the subordinate voting shares increases between the grant date and the vesting date, options have a realizable value. Gains are realized once the options are exercised and the underlying shares subsequently sold, and are equal to the difference between the selling price of the subordinate voting shares and the price of the subordinate voting shares on the grant date, multiplied by the number of options exercised. For fiscal 2024, the Compensation Committee recommended, and the Board approved, not to grant options.

 

 

ALITHYA | Compensation Discussion and Analysis  40


The exercise price of options granted until fiscal 2023 was equal to the closing price of the subordinate voting shares on the TSX on the day immediately preceding the date of grant. The LTIP was amended on February 13, 2023 to amend the definition of “Market Price” which is used to determine the exercise price. The exercise price of options to be granted in the future, if any, will therefore be equal to the 5-day VWAP.

Please refer to the section entitled “Long Term Incentives – Option Features” for a summary of the key terms of options issued under the LTIP.

OTHER BENEFITS

Share Purchase Plan

Through its ESPP, the Company offers all its eligible employees and those of its subsidiaries, including the NEOs, the opportunity to purchase subordinate voting shares through payroll deductions. The Company also matches the participants’ contributions, up to a maximum percentage of the employee’s gross salary. Subordinate voting shares are purchased on the open market. For a summary of the material provisions of the Company’s ESPP, please refer to Schedule A of this Information Circular.

Group Insurance Benefits

The Company offers its executive officers long-term and short-term disability coverage, medical and dental insurance (including coverage for eligible dependents) and life insurance. The actual value of these benefits varies from time to time depending, among other things, on applicable costs.

401(k) Tax Deferred Savings Plan

U.S. executive officers are entitled to participate in the Company’s 401(k) tax deferred savings plan (“401(k) Plan”) which is available to all eligible U.S. employees and through which the Company matches a certain percentage of each participant’s annual contribution made under the 401(k) Plan, up to 1.8% of each participant’s annual base salary.

Perquisites

The Company also provides its NEOs a limited number of perquisites and personal benefits , the nature and value of which, in the view of the Compensation Committee, are reasonable and aligned with general market practices.

 

 

ALITHYA | Compensation Discussion and Analysis  41


Compensation of the NEOs

The following briefly presents the Company’s NEOs and the key compensation components of their target total direct compensation for fiscal 2024.

 

PAUL RAYMOND

PRESIDENT AND CHIEF EXECUTIVE OFFICER

 

LOGO  

 

Paul Raymond has served as President and Chief Executive Officer of Alithya since April 2012 and previously served as Chief Operating Officer from April 2011 to March 2012. Before joining Alithya, Mr. Raymond held several key senior management positions in a major information technology firm. Mr. Raymond is a computer engineering graduate from the Royal Military College of Canada.

 

2024 TARGET TOTAL DIRECT COMPENSATION(1)

     
COMPONENTS    FIXED    AT-RISK
Salary    31.25%    -
Annual Bonus    -    26.56%
Long-Term Incentives(2)    -    42.19%
Total Direct Compensation    31.25%    68.75%

CLAUDE THIBAULT

CHIEF FINANCIAL OFFICER(3)

 

LOGO  

 

Claude Thibault was the Chief Financial Officer of Alithya until June 2024, a position he had held since August 2018 when he joined Alithya. Before joining Alithya, he held various senior management positions, including as Chief Financial Officer, at private and public companies. Mr. Thibault is a Chartered Professional Accountant (CPA, CA-CF) and a Chartered Business Valuator (CBV). He holds a bachelor’s degree in accounting from HEC Montréal and a Master of Business Administration from McGill University.

 

2024 TARGET TOTAL DIRECT COMPENSATION(1)

     
COMPONENTS    FIXED    AT-RISK
Salary    46.51%    -
Annual Bonus    -    23.26%
Long-Term Incentives(2)    -    30.23%
Total Direct Compensation    46.51%    53.49%

BERNARD DOCKRILL

CHIEF OPERATING OFFICER

 

LOGO  

 

Bernard Dockrill is the Chief Operating Officer of Alithya, a position he has held since January 2023 when he joined Alithya. Before joining Alithya, Mr. Dockrill held a senior management position at a major information technology firm. Mr. Dockrill holds a Bachelor of Science in mechanical engineering from Queen’s University in Kingston, Ontario.

 

2024 TARGET TOTAL DIRECT COMPENSATION(1)

     
COMPONENTS    FIXED    AT-RISK
Salary    40.00%    -
Annual Bonus    -    28.00%
Long-Term Incentives(2)    -    32.00%
Total Direct Compensation    40.00%    60.00%

RUSSELL SMITH

PRESIDENT, ALITHYA USA(4)

 

LOGO  

 

Russell Smith was President, Alithya USA from November 2018 to July 2024. Mr. Smith was previously the President of Fullscope, Inc., which was acquired as part of the acquisition of Edgewater Technology, Inc. He has held various management positions at IT consulting services companies over more than 20 years. Mr. Smith holds a bachelor’s degree in industrial engineering from Auburn University and a Master of Business Administration from Duke University’s Fuqua School of Business.

 

2024 TARGET TOTAL DIRECT COMPENSATION(1)

     
COMPONENTS    FIXED    AT-RISK
Salary    57.67%    -
Annual Bonus    -    33.69%
Long-Term Incentives(2)    -    8.64%
Total Direct Compensation    57.67%    42.33%

ROBERT LAMARRE

CHIEF INFORMATION OFFICER

 

LOGO  

 

Robert Lamarre is the Chief Information Officer of Alithya, a position he has held since April 2016 when he joined Alithya. Before joining Alithya, Mr. Lamarre held various management positions at a major information technology firm, which he joined in 1993 and where he spent most of his career. Mr. Lamarre is a computer engineering graduate from the Royal Military College of Canada.

 

2024 TARGET TOTAL DIRECT COMPENSATION(1)

     
COMPONENTS    FIXED    AT-RISK
Salary    46.51%    -
Annual Bonus    -    23.26%
Long-Term Incentives(2)    -    30.23%
Total Direct Compensation    46.51%    53.49%

 

(1)

The total direct compensation excludes compensation received and which is reflected in the “all other compensation” column of the summary compensation table provided on the following page.

 

(2)

This component of the target total direct compensation is comprised solely of PSUs granted under the LTIP for fiscal 2024. The discretionary RSUs granted to Bernard Dockrill are excluded as they were granted as recruitment incentive and do not reflect his target compensation for fiscal 2024.

 

(3)

Claude Thibault ceased to serve as Chief Financial Officer effective June 28, 2024.

 

(4)

Russell Smith ceased to serve as President, Alithya USA effective July 22, 2024 and will serve as Strategic Executive Advisor, Special Initiatives until September 30, 2024.

 

 

ALITHYA  |  Compensation Discussion and Analysis  42


SUMMARY COMPENSATION TABLE

The following table sets forth the annual total compensation for the NEOs:

 

 NAME AND TITLE     FISCAL 
YEAR
  

  SALARY  

($)

  

SHARE-BASED
   AWARDS(1)  

($)

  

OPTION-

BASED
  AWARDS(2)  

($)

  

NON-EQUITY INCENTIVE
PLAN COMPENSATION –

 ANNUAL INCENTIVE PLAN(3)

($)

  

ALL OTHER
 COMPENSATION(4)

($)

  

TOTAL
 COMPENSATION 

($)

Paul Raymond

President and Chief Executive Officer

   2024    600,288    810,389    -    -    38,542    1,449,219
  

 

2023

  

 

577,200

  

 

526,987

  

 

311,688

  

 

474,920

  

 

37,162

  

 

1,927,867

  

 

2022

  

 

555,000

  

 

374,625

  

 

374,626

  

 

403,400

  

 

36,328

  

 

1,743,979

Claude Thibault(5)

Chief Financial Officer

   2024    367,750    239,037    -    -    19,803    626,590
  

 

2023

  

 

353,600

  

 

159,297

  

 

91,936

  

 

171,142

  

 

19,486

  

 

795,461

  

 

2022

  

 

340,000

  

 

110,502

  

 

110,500

  

 

179,500

  

 

19,345

  

 

759,847

Bernard Dockrill(6)(7)

Chief Operating Officer

   2024    566,162    1,175,349    -    -    55,651    1,797,162
  

 

2023

  

 

88,032

  

 

-

  

 

-

  

 

62,834

  

 

5,488

  

 

156,354

  

 

2022

  

 

-

  

 

-

  

 

-

  

 

-

  

 

-

  

 

-

Russell Smith(6)(8)

President, Alithya USA

   2024    519,400    77,798    -    68,268    28,936    694,402
  

 

2023

  

 

495,181

  

 

80,105

  

 

39,982

  

 

288,062

  

 

27,250

  

 

930,580

  

 

2022

  

 

447,184

  

 

51,196

  

 

49,290

  

 

197,505

  

 

27,288

  

 

772,463

Robert Lamarre

Chief Information Officer

   2024    351,500    228,476    -    -    19,130    599,106
  

 

2023

  

 

338,000

  

 

146,134

  

 

87,880

  

 

163,592

  

 

19,681

  

 

755,287

  

 

2022

  

 

325,000

  

 

81,251

  

 

81,251

  

 

140,875

  

 

18,377

  

 

646,754

 

(1)

The amounts shown in this column include PSUs awarded in fiscal 2022, 2023 and 2024, Matching DSUs awarded for fiscal 2023 and 2024, and the recruitment incentive award of RSUs granted to Bernard Dockrill.

 

(i) Awards of PSUs are determined as a percentage of the NEOs’ base salary. To determine the number of units granted for PSUs granted for fiscal 2024, the value awarded was divided by the 5-day VWAP prior to the date of grant, while for PSUs granted for fiscal 2023 and fiscal 2022, the value was divided by the closing price of the subordinate voting shares on the TSX on the day immediately preceding the date of grant. The number of performance share rights earned pursuant to a PSU may increase or decrease depending on whether the performance goals are reached or exceeded during the performance period. The target number of PSUs granted represents a fair estimate of the potential vesting of such grants, which is a common approach. For fiscal 2022, 2023 and 2024, the PSU target amounts awarded to each of the NEO was as follows:

 

     

 Fiscal 2022 

($)

  

 Fiscal 2023 

($)

  

 Fiscal 2024 

($)

  Paul Raymond

   374,625    467,532    810,389

  Claude Thibault

   110,502    137,904    239,037

  Bernard Dockrill

       -        -    443,722

  Russell Smith

   51,196    58,500    74,385

  Robert Lamarre

   81,251    131,820    228,476

 

(ii) The Matching DSUs amounts awarded for fiscal 2023 were of $59,365 for Paul Raymond, $21,393 for Claude Thibault, $21,605 for Russell Smith and $14,314 for Robert Lamarre, while the Matching DSUs for Russell Smith for fiscal 2024 were of $3,413. To determine the number of units granted for Matching DSUs, the amount awarded was divided by the 5-day VWAP prior to the date of grant. The amounts showed in this column do not include DSUs issued in lieu of an annual bonus pursuant to the Bonus Election Program for fiscal 2023 and, for Russell Smith, for fiscal 2024, as such amounts have to be reflected in the “Non-Equity Incentive Plan Compensation – Annual Incentive Plan” column. For additional details on the Bonus Election Program, please refer to the “Short-Term Incentives (Annual Bonuses)” section.

 

(iii) The special recruitment award of RSUs to Bernard Dockrill has a value of $731,627. For additional details on such award, please refer to the “Long Term Incentives – Restricted Share Units Features” section.

 

(2)

The fair value of options granted for fiscal 2022 and fiscal 2023 is the accounting fair value of the options determined in accordance with IFRS 2 using the Black-Scholes option pricing model. The calculation of the fair value of the options yielded a grant date fair value of $1.20 for options granted on June 14, 2021 and $1.38 for options granted on June 21, 2022. The assumptions to determine Black-Scholes values were as follows:

 

       June 14, 2021      June 21, 2022 

  Dividend (%)

   0.00    0.00

  Expected volatility (%)

   34.70    35.00

  Risk-free interest rate (%)

   1.25    3.50

  Expected life (years)

   6.63    6.63

 

(3)

This column shows the amounts of the annual bonuses awarded to the NEOs for fiscal 2022, 2023 and 2024. Since fiscal 2023, certain executives are entitled to elect to receive up to 50% of their annual bonus payout into DSUs issued pursuant to the Share Unit Plan as part of the Bonus Election Program, on a voluntary basis, and the Company matches 25% of the amount of units received by issuing Matching DSUs, which Matching DSUs vest on the first anniversary of the date of grant. For fiscal 2023, Paul Raymond and Claude Thibault elected to receive 50% of their annual bonus in DSUs, Russell Smith, 30%, and Robert Lamarre, 35%. Bernard Dockrill did not make any election for fiscal 2023 as he joined Alithya during such year and elections must be made prior to the beginning of each fiscal year. For fiscal 2024, only Russell Smith, who had elected to receive 20% of his annual bonus in DSUs, received DSUs. Amounts shown in this column do not take into account such elections and do not include Matching DSUs which are included in the share-based award column of this table.

 

(4)

This column includes Alithya’s contributions under the ESPP and towards health insurance benefits and related insurance coverage, but excludes the value of perquisites and other personal benefits which in the aggregate was less than $50,000 or 10% of the total salary for the applicable fiscal year and which is not required to be disclosed under CSA rules. For Bernard Dockrill, this column includes $1,143 for fiscal 2023 and $8,623 for fiscal 2024 in respect of employer matching contributions to Alithya’s 401(k) Plan. For Russell Smith, this column includes $8,155 for fiscal 2024, $7,267 for fiscal 2023 and $6,656 for fiscal 2022 in respect of employer matching contributions to Alithya’s 401(k) Plan. Matching contributions are made in U.S. dollars.

 

(5)

Claude Thibault ceased to serve as Chief Financial Officer effective June 28, 2024.

 

(6)

While Bernard Dockrill and Russell Smith are paid in U.S. dollars, the amounts included in the table are in Canadian dollars, converted on the basis of the average exchange rate used in the Company’s audited consolidated financial statements for fiscal 2024, 2023 and 2022 which was $1.3485, $1.3226 and $1.254 for each U.S. dollar respectively.

 

(7)

Bernard Dockrill joined Alithya on January 30, 2023. Accordingly, his compensation for fiscal 2023 only covers two months.

 

(8)

Russell Smith ceased to serve as President, Alithya USA effective July 22, 2024 and will serve as Strategic Executive Advisor, Special Initiatives until September 30, 2024.

 

 

ALITHYA  |  Compensation Discussion and Analysis  43


Incentive Plan Awards Held and Vested

INCENTIVE PLAN AWARDS – OUTSTANDING AWARDS HELD

The following table shows all options-based awards and share-based awards held by Alithya’s NEOs as at March 31, 2024:

 

     OPTION-BASED AWARDS(1)        SHARE-BASED AWARDS  

NAME AND TITLE

    

NUMBER OF

SECURITIES

UNDERLYING

 UNEXERCISED 

OPTIONS

(#)

 

 

 

 

 

 

   OPTION

 EXERCISE 

PRICE

($)

  

OPTION

 EXPIRATION 

DATE

         



VALUE OF

 UNEXERCISED 
IN-THE-MONEY
OPTIONS(2)

($)

 

 
 
 

 

  

 

 

 

NUMBER OF
SHARES OR
UNITS OF

SHARES THAT

HAVE NOT

VESTED(3)

(#)

 

 
 
 

 

 

 

 

   

MARKET OR

PAYOUT VALUE OF

SHARE-BASED

AWARDS THAT

HAVE NOT

VESTED(4)

($)

 

 

 

 

 

 

   

MARKET OR

PAYOUT VALUE OF

VESTED SHARE-

BASED AWARDS

NOT PAID OUT OR

DISTRIBUTED(5)

($)

 

 

 

 

 

 

Paul Raymond(6)(7)

     52,632         1.90    August 29, 2024         10,000           

Chief Executive Officer

     100,000         2.21   

August 29, 2024

        -           
     52,632         1.90    March 31, 2025         10,000           
     100,000         2.87    March 31, 2025         -           
     100,000         2.96    March 31, 2026         -           
     100,000         3.80    May 16, 2027         -           
     135,000         4.50    October 31, 2028         -           
     100,000         3.64    June 20, 2029         -           
     150,000         2.26    June 22, 2030         66,000           
     311,617         3.23    June 13, 2031         -           
     226,074               3.25    June 20, 2032           -                                   
     1,427,955                    20,000          637,664       1,332,719       215,591   

Claude Thibault(8)

     47,000         4.50    October 31, 2028         -           

Chief Financial Officer

     52,000         3.64    June 20, 2029         -           
     60,000         2.26    June 22, 2030         -           
     91,915         3.23    June 13, 2031         -           
     66,683               3.25    June 20, 2032           -                                   
     317,598                    -          189,775       396,630       77,690  

Bernard Dockrill(9)

     -               -    -           -                                   

Chief Operating Officer

     -                    -          504,001       1,053,362       -  

Russell Smith(10)(11)

     47,000         4.65    October 31, 2028         -           

President, Alithya USA

     37,500         3.74    June 20, 2029         -           
     50,000         2.26    June 22, 2030         -           
     41,000         3.60    June 13, 2031         -           
     29,000               3.39    June 20, 2032           -                                   
     204,500                    -          75,533       157,866       78,341  

Robert Lamarre

     20,000         2.96    April 17, 2026         -           

Chief Information Officer

     20,000         3.80    May 16, 2027         -           
     47,000         4.50    October 31, 2028         -           
     50,000         3.64    June 20, 2029         -           
     40,000         2.26    June 22, 2030         -           
     67,585         3.23    June 13, 2031         -           
     63,741               3.25    June 20, 2032           -                                   
     308,326                    -          171,184       357,775       51,984  

 

(1)

The option-based awards section of the table includes (i) options originally granted by the Company before it went public (“Pre-IPO Alithya”), which were converted, on substantially the same terms and conditions as were applicable under the outstanding incentive plans of Pre-IPO Alithya immediately prior to the acquisition of Edgewater Technology, Inc. (“Edgewater”) (the “Edgewater Acquisition”), into options to acquire a number of subordinate voting shares equal to the number of shares subject to such options for options of Pre-IPO Alithya, and (ii) options issued as part of the NEOs’ compensation.

 

(2)

The value shown is equal to the excess, if any, of the closing price of the subordinate voting shares on the TSX on March 28, 2024, the last trading day of fiscal 2024 ($2.09), over the option’s exercise price. The actual value realized will be based on the actual in-the-money value upon exercise of the options, if any. Bernard Dockrill does not hold any options.

 

(3)

This column shows the number of PSUs held by each NEO, all of which were unvested as at March 31, 2024, and the number of Matching DSUs issued for fiscal 2023, which were scheduled to vest one year from the date of grant. It does not includes Matching DSUs issued for fiscal 2024 for Russell Smith as those were issued after March 31, 2024.

 

(4)

The value shown is established by multiplying the number of unvested PSUs and Matching DSUs issued for fiscal 2023 by the closing price of the subordinate voting shares on the TSX on March 28, 2024 ($2.09), the last trading day of fiscal 2024, and, for PSUs, assumes that target performance and vesting conditions will be fully met and result in a payout of 100%. The actual value realized will be based on actual performance and the price of the subordinate voting shares on the TSX on the day on which the PSUs are settled. This column, however, overstates the actual value of unvested PSUs as the PSUs awarded for fiscal 2022 vested using a performance multiplier of 0.27.

 

(5)

As all PSUs were unvested as at March 31, 2024, this column shows the value of vested DSUs issued pursuant to the Bonus Election Program only and which vested at the time of grant. The value shown is established by multiplying the number of vested DSUs by the closing price of the subordinate voting shares on the TSX on March 28, 2024 ($2.09), the last trading day of fiscal 2024.

(6)

Except for those options of Paul Raymond which expire on October 31, 2028 and thereafter and entitle him to acquire subordinate voting shares, all other options held by Mr. Raymond were granted by Pre-IPO Alithya prior to the Edgewater Acquisition and entitle him to acquire multiple voting shares.

 

(7)

The options of Paul Raymond which are indicated as expiring on August 29, 2024 had an original expiry date of March 31, 2024, but were automatically extended to August 29, 2024 as per the terms of the Pre-IPO Alithya Stock Option Plan.

 

(8)

Claude Thibault ceased to serve as Chief Financial Officer effective June 28, 2024.

 

(9)

For Bernard Dockrill, the number shares or units of shares that have not vested and related market or payout value include PSUs granted for fiscal 2024 as well as an award of RSUs that was granted as recruitment incentive. For additional details on such award, please refer to the section entitled “Long Term Incentives – Restricted Share Units Features”.

 

(10)

The exercise price of Russell Smith’s options are in U.S. dollars. The exercise price shown for his options is the Canadian dollar equivalent of the U.S. exercise price determined using the March 31, 2024 exchange rate of $1.3542 for each U.S. dollar:

 

   Option Expiration Date    Option Exercise
Price (US$)
  Option Exercise
Price (C$)

  October 31, 2028

   3.44   4.66

  June 20, 2029

   2.76   3.74

  June 22, 2030

   1.67   2.26

  June 13, 2031

   2.66   3.60

  June 20, 2032

   2.50   3.39

The conversion of the exercise price on a given date may result in a different Canadian dollar equivalent exercise price than the exercise price of grants made in Canadian dollars to the other NEOs.

 

(11)

Russell Smith ceased to serve as President, Alithya USA effective July 22, 2024 and will serve as Strategic Executive Advisor, Special Initiatives until September 30, 2024.

 

 

ALITHYA  |  Compensation Discussion and Analysis  44


INCENTIVE PLAN AWARDS – VALUE VESTED OR EARNED DURING THE YEAR

The following table shows the value from incentive plans vested or earned, as well as the gain earned from options exercised, by the NEOs under the Company’s incentive plans during fiscal 2024.

 

 NAME AND TITLE

  

OPTION-BASED

AWARDS –

VALUE VESTED

DURING THE YEAR(1)

($)

  

NUMBER OF OPTIONS

EXERCISED DURING

THE YEAR(2)

  

VALUE REALIZED ON
EXERCISE OF

OPTIONS DURING
THE YEAR

($)

  

SHARE-BASED

AWARDS -

VALUE VESTED

DURING THE YEAR(3)

($)

  

NON-EQUITY
INCENTIVE PLAN

COMPENSATION –
VALUE EARNED
DURING THE  YEAR(4)

($)

Paul Raymond

President and Chief Executive Officer

   -    -    -    236,222    -

Claude Thibault(5)

Chief Financial Officer

   -    -    -    85,125    -

Bernard Dockrill

Chief Operating Officer

   -    -    -    -    -

Russell Smith(6)

President, Alithya USA

   -    -    -    85,838    68,268

Robert Lamarre

Chief Information Officer

   -    -    -    56,959    -

 

(1)

This column shows the value of options held by the NEOs which vested during fiscal 2024. No amount is shown, as all options held by the NEOs that vested during fiscal 2024 had exercise prices above the closing price of the subordinate voting shares on the TSX on the day the options vested.

 

(2)

No options were exercised by the NEOs during fiscal 2024.

 

(3)

This column shows the value of share-based awards held by the NEOs which vested during fiscal 2024. It includes the value of DSUs issued as part of the Bonus Election Program on June 19, 2023 which were fully vested at the time of grant. The value is established by multiplying the number of DSUs by the closing price of the subordinate voting shares on the TSX on the day they were issued ($2.29). The value of Matching DSUs is not included as Matching DSUs only vested on June 19, 2024. This column includes no amount for PSUs, as no PSUs vested in fiscal 2024. Vested DSUs become payable once employment with the Company is terminated.

 

(4)

This column shows the amount of annual bonus paid out to the NEOs. No amount is shown, except for Russell Smith, as no other NEO received a payout given the Adjusted EBITDA threshold of 90% was not reached.

 

(5)

Claude Thibault ceased to serve as Chief Financial Officer effective June 28, 2024.

 

(6)

Russell Smith ceased to serve as President, Alithya USA effective July 22, 2024 and will serve as Strategic Executive Advisor, Special Initiatives until September 30, 2024.

Performance Graph

The subordinate voting shares are listed for trading on the TSX under the symbol ALYA. The subordinate voting shares were also previously listed on the Nasdaq until they were voluntarily delisted on February 19, 2024. The following performance graph illustrates the cumulative return on a $100 investment in the subordinate voting shares from April 1, 2019 until March 31, 2024, compared with the cumulative return on the S&P/TSX Smallcap Index for the same period.

 

LOGO

During the five-year period, the cumulative shareholder return on an investment in the subordinate voting shares followed a relatively similar trend as that of an investment on the S&P/TSX Smallcap Index, except that (i) for the period between March 31, 2020 to March 31, 2022, the cumulative shareholder return on an investment in the subordinate voting shares shows a slower increase, in part, in management’s view, due to the adverse impacts of the COVID-19 pandemic, and (ii) for the period between March 31, 2023 to March 31, 2024, the cumulative shareholder return on an investment in the subordinate voting shares shows a decrease while the cumulative shareholder return on an investment on the S&P/TSX Smallcap Index shows an increase.

 

ALITHYA  |  Compensation Discussion and Analysis  45


Trends in Compensation

The following graph illustrates the trend in the aggregate total compensation paid to the then current NEOs compared to (i) the cumulative return on a $100 investment in the subordinate voting shares and (ii) the cumulative return on the S&P/TSX Smallcap Index over the period from March 31, 2019 to March 31, 2024.

 

 

LOGO

The trend generally demonstrates an alignment between the total compensation granted to the NEOs and the Company’s cumulative total shareholder return. For the period ended March 31, 2020, the total NEO compensation was lower due to the fact no bonus was paid to the executive officers (except to the President, Alithya USA) for such period, while for the periods ended March 31, 2021 to 2023, it increased. The total NEO compensation increased more significantly starting March 31, 2022 as the Company started to issue share-based awards to provide for increased long-term performance incentives and to promote retention by compensating executives for performance measures beyond share price that their actions can more directly influence. Such awards are, however, subject to the achievement of various performance measures and may not result in any payout to the NEOs. For the year ended March 31, 2024, the total NEO compensation decreased as no bonus was paid out (except to the President, Alithya USA), which shows a strong alignment with the Company’s cumulative total shareholder return.

Long Term Incentives

SECURITIES AUTHORIZED FOR ISSUANCE

The table below indicates, as at March 31, 2024, certain information with respect to the Company’s LTIP. The table below does not include securities issued under the Company’s SUP (such as DSUs awarded to executive officers and RSUs) as those are not settled in subordinate voting shares from treasury.

 

     

NUMBER OF SECURITIES TO BE
ISSUED UPON EXERCISE OF
OUTSTANDING SECURITIES

(#)

    

WEIGHTED AVERAGE
EXERCISE PRICE OF
OUTSTANDING SECURITIES

($)

    

NUMBER OF SECURITIES
REMAINING AVAILABLE FOR
FUTURE ISSUANCE UNDER
EQUITY COMPENSATION PLANS
(EXCLUDING SECURITIES
REFLECTED IN THE FIRST
COLUMN)(1)

(#)

 

Equity awards approved by security holders (issuable under the LTIP)

        

Options(2)

     4,337,271        3.27        -  

DSUs

     873,392        N/A        -  

PSUs

     2,156,527        N/A        -  

Total

     7,367,190        -        2,007,543  

Equity compensation plans not approved by security holders

     -        -        -  

 

(1)

Based on 10% of the issued and outstanding Shares as at March 31, 2024.

 

(2)

Consists of 3,320,696 options with a weighted average exercise price of $3.22 and 1,016,575 options with a weighted average exercise price of US$2.55. Also consists of 3,832,007 options to purchase subordinate voting shares and 505,264 options to purchase multiple voting shares.

 

ALITHYA  |  Compensation Discussion and Analysis  46


BURN RATE

The following table presents the burn rate of awards granted under the LTIP for fiscal 2024, 2023 and 2022:

      FISCAL 2024         FISCAL 2023         FISCAL 2022

Number of awards granted during the year

   1,629,852      1,646,928      1,578,714

Weighted average number of issued and outstanding subordinate voting shares and multiple voting shares

   95,527,385         94,178,549         85,297,843

Burn rate

   1.71%        1.75%        1.85%

PERFORMANCE SHARE UNITS FEATURES

The following table shows the key terms of PSUs issued under the LTIP:

 

  Shares Issuable      Subordinate voting shares.
    Performance Period     

Three fiscal years starting from April 1 of the fiscal year in respect of which the PSUs are issued. Please refer to the section entitled “Executive Compensation Description – Long-Term Incentives –PSUs” for a description of the performance criteria.

  Number of PSUs     

An initial number of PSUs is granted. The final number of PSUs is subject to adjustment based on the extent to which the performance goals set out in the grant letter are achieved at the end of the performance period.

  Vesting Criteria     

Cliff vest on the third anniversary date of the date of grant.

  Form of Settlement     

Subordinate voting shares, unless the Compensation Committee or the Board elects to settle them in cash.

  Settlement Date     

As soon as practicable following the third anniversary date of the date of grant, but in no event later than December 15 of the year of the third anniversary date.

  Termination     

Please refer to Schedule A for a description of the termination conditions.

OPTION FEATURES

The following table shows the key terms of options under the LTIP:

 

Shares Issuable

   Subordinate voting shares.

Exercise Price

  

For options granted until fiscal 2023, equal to the closing price of the subordinate voting shares on the TSX on the date immediately preceding the date of grant. For options granted starting fiscal 2024, if any, equal to the volume weighted average price of the subordinate voting shares on the TSX for the five-trading day immediately preceding the date of grant.

Term

  

10 years.

Vesting Criteria

  

Vest and are exercisable in the manner set out in the applicable award agreement, subject to the participant continuing to be an employee or director, as applicable, or as otherwise agreed to by the Board. Options outstanding under the LTIP vest over a four-year period at a rate of 25% on each of the second and third anniversary dates of their grant and 50% on the fourth anniversary date of their grant.

Termination

  

Please refer to Schedule A for a description of the termination conditions.

LEGACY OPTION PLANS

Options granted under the Pre-IPO Alithya Stock Option Plan and Edgewater incentive plans (collectively, the “Legacy Plans”) that were outstanding immediately prior to the Edgewater Acquisition were converted into options to acquire Shares of Alithya at closing.

No further grants may be made under the Legacy Plans and an aggregate of 715,264 options, representing 0.75% of the outstanding Shares as at March 31, 2024, remained outstanding under the Pre-IPO Alithya Stock Option Plan and continue to be governed by the terms and conditions of such plan. As at March 31, 2024, there were no options outstanding under the Edgewater incentive plans.

Under the Pre-IPO Alithya Stock Option Plan:

 

   

options generally have a term of 10 years from their grant date and outstanding options are all fully vested;

 

   

there was no limits on grants to insiders;

 

   

the option exercise price was determined by the Board in its discretion and could be above or below the market price of the underlying shares at the time of the grant; and

 

   

options are not assignable in whole or in part, except pursuant to laws of descent or distribution.

The Board may amend the Pre-IPO Alithya Stock Option Plan at any time, provided that no amendment shall materially impair the rights of option holders in respect of previously granted options.

 

 

RESTRICTED SHARE UNITS FEATURES

The following table shows the key terms of the special grant of RSUs issued under the SUP to Bernard Dockrill as recruitment incentive during fiscal 2024:

 

   

Vesting Criteria

  

Vest in three equal tranches on each of the first, second and third anniversary date of the date of grant.

Form of Settlement

  

Cash payment equal to the 5-day VWAP prior to the date of settlement multiplied by the number of RSUs, unless the Compensation Committee or the Board elects to settle the RSUs in subordinate voting shares purchased on the TSX(1).

Settlement Date

  

As soon as practicable following each vesting date.

Termination

  

Please refer to Schedule A for a description of the termination conditions.

 

(1)

The first tranche of Bernard Dockrill’s RSUs was settled on June 20, 2024. For the settlement, the Compensation Committee recommended, and the Board resolved, to settle them in subordinate voting shares purchased on the TSX.

 

ALITHYA  |  Compensation Discussion and Analysis  47


Employment Arrangements of the NEOs

The terms and conditions of the employment of each NEO are set forth in their employment agreement, if any, or their employment offer letter with Alithya, or, in the case of Mr. Smith, with Edgewater prior to the Edgewater Acquisition. Their employment is for an indefinite term (or at will) and include confidentiality, non-solicitation and non-competition covenants.

TERMINATION AND CHANGE OF CONTROL BENEFITS

The following table summarizes the non-solicitation and non-competition covenants, severance payable upon termination without cause and change of control provisions applicable to the NEOs as at March 31, 2024.

 

  NAME AND TITLE

  

NON-SOLICITATION

COVENANT

  

NON-COMPETITION

COVENANT

  

PAYMENT IN THE EVENT OF A

TERMINATION WITHOUT CAUSE(1)

   PAYMENT IN THE EVENT OF A
TERMINATION FOLLOWING A CHANGE OF
CONTROL(1)(2)

Paul Raymond

 

President and Chief Executive Officer

   12 months    12 months    24 months of base salary and average of annual bonuses paid for the last two fiscal years    24 months of base salary and average of
annual bonuses paid for the last two fiscal
years

Claude Thibault(3)

 

Chief Financial Officer

   12 months    12 months    12 months plus one month per year of service (subject to a maximum of 24 months) of base salary and average of annual bonuses paid for the last two fiscal years    24 months of base salary and average of
annual bonuses paid for the last two fiscal
years

Bernard Dockrill

 

Chief Operating Officer

   12 months    12 months    12 months plus one month per year of service (subject to a maximum of 24 months) of base salary and average of annual bonuses paid for the last two fiscal years    24 months of base salary and average of
annual bonuses paid for the last two fiscal
years

Russell Smith(4)(5)

 

President, Alithya USA

   24 months following termination    12 months following termination    12 months
of base salary(6)
   -

Robert Lamarre

 

Chief Information Officer

   12 months    12 months    18 months of base salary and average of annual bonuses paid for the last two fiscal years    24 months of base salary and average of
annual bonuses paid for the last two fiscal
years

 

(1)

Paul Raymond, Claude Thibault, Bernard Dockrill, Russell Smith and Robert Lamarre would also be entitled to the continuity of certain benefits such as group insurance and outplacement services.

 

(2)

For Paul Raymond, Claude Thibault, Bernard Dockrill and Robert Lamarre, applies in the event of termination without cause or resignation for good reason within 12 months following a change of control. Resignation for good reason includes the following: (i) if their compensation, including social benefits, is considerably reduced, (ii) if they suffer a significant diminution of their responsibilities, authority, status or hierarchy, taken as a whole, without their prior written consent, and (iii) if their principal place of work is relocated to a place located more than 100 kilometers from their usual principal place of work.

 

(3)

Claude Thibault ceased to serve as Chief Financial Officer effective June 28, 2024.

 

(4)

Russell Smith’s terms and conditions of employment do not contain specific provisions in the event of a termination following a change of control.

 

(5)

Russell Smith ceased to serve as President, Alithya USA effective July 22, 2024 and will serve as Strategic Executive Advisor, Special Initiatives until September 30, 2024.

 

(6)

Russell Smith’s offer letter provides for a severance in the event of a termination without cause equal to three months of his base salary. Mr. Smith is, however, party to a certain Stay Bonus Agreement dated December 22, 2017 entered into with Edgewater which provides for a severance equal to 12 months of his base salary in the event of a termination without cause conditional upon his compliance with the non-compete covenant contained therein.

INCENTIVE COMPENSATION PAYMENTS IN THE EVENT OF TERMINATION, RESIGNATION, RETIREMENT, DEATH OR DISABILITY

Unless otherwise determined by the Board, the options, DSUs, RSUs and PSUs held by the NEOs would be treated as follows upon termination, resignation, retirement, death or disability, assuming a termination date of March 31, 2024:

 

  PLAN(1)

  

TERMINATION

WITHOUT CAUSE

  

VOLUNTARY

RESIGNATION

   RETIREMENT   

TERMINATION

FOR CAUSE

   TERMINATION
FOLLOWING CHANGE
OF CONTROL
  

DEATH OR

DISABILITY

LTIP
(Options and PSUs granted since November 1, 2018)

  

Vested options are exercisable until the earlier of their expiration date and 90 days after termination

 

Vested PSUs are settled in accordance with their terms

 

Unvested options and PSUs are immediately forfeited and cancelled

  

Vested options are exercisable until the earlier of their expiration date and 90 days after resignation

 

Vested PSUs are settled in accordance with their terms

 

Unvested options and PSUs are immediately forfeited and cancelled

  

Unvested options continue to vest and remain exercisable until the earlier of their expiration date and the date that is 90 days following the last vesting date(2)

 

Unvested PSUs continue to vest and are settled in accordance with their terms

   Vested and unvested options and PSUs are immediately forfeited and cancelled    Unvested options and
PSUs vest immediately if
the executive is
terminated without cause
within two years of the
change of control

 

Vested PSUs are settled
and options remain
exercisable in
accordance with their
terms

  

Unvested options and PSUs vest immediately

 

Options remain exercisable until the earlier of their expiration date and the date that is 90 days after the date of disability or 180 days after the day of death

Pre-IPO Alithya Stock Option Plan(3)
(Options originally issued by Pre-IPO Alithya which were converted)

   Unvested options continue to vest, and remain exercisable until the earlier of their expiration date and the date that is 60 days following the termination    Unvested options continue to vest, and remain exercisable until the earlier of their expiration date and the date that is 60 days following the resignation    Unvested options continue to vest and remain exercisable until the earlier of their expiration date and the date that is 60 days following the retirement(4)    Vested and unvested options are immediately forfeited and cancelled    Unvested options vest
immediately if the
executive is terminated
without cause within two
years of the change of
control

 

Options remain
exercisable in
accordance with their
terms

   Unvested options continue to vest, and all options remain exercisable until the date that is 60 days following the death or disability

 

ALITHYA  |  Compensation Discussion and Analysis  48


  PLAN(1)

  

TERMINATION

WITHOUT CAUSE

  

VOLUNTARY

RESIGNATION

   RETIREMENT   

TERMINATION

FOR CAUSE

   TERMINATION
FOLLOWING CHANGE
OF CONTROL
  

DEATH OR

DISABILITY

SUP

(DSUs and RSUs granted since June 2023)

  

Unvested Matching DSUs vest immediately, while unvested discretionary DSUs and discretionary RSUs are immediately forfeited and cancelled

 

Vested awards are settled in accordance with their terms

  

Unvested Matching DSUs, discretionary RSUs and discretionary DSUs are immediately forfeited and cancelled

 

Vested awards are settled in accordance with their terms

   Unvested Matching DSUs, discretionary RSUs and discretionary DSUs continue to vest and are settled in accordance with their terms(5)   

Unvested Matching DSUs, discretionary RSUs and discretionary DSUs are immediately forfeited and cancelled

 

Vested awards are settled in accordance with their terms

   Unvested Matching
DSUs, discretionary
RSUs and discretionary
DSUs vest immediately
if the executive is
terminated without
cause within two years
of the change of control

 

Vested awards are
settled in accordance
with their terms

   Unvested Matching DSUs, discretionary RSUs and discretionary PSUs vest immediately

 

(1)

As at March 31, 2024, the NEOs only had outstanding options and PSUs governed by the terms and conditions of the LTIP and the Pre-IPO Alithya Stock Option Plan as well as DSUs and RSUs governed by the terms and conditions of the SUP.

 

(2)

In the event the participant commences employment with a direct competitor of the Company or breaches a non-competition or non-solicitation obligation during the retirement, all awards that have not been exercised or settled are forfeited and cancelled.

 

(3)

Options to acquire Shares originally issued under the Pre-IPO Alithya Stock Option Plan that were outstanding immediately prior to the Edgewater Acquisition are subject to the terms of the Pre-IPO Alithya Stock Option Plan.

 

(4)

The Pre-IPO Alithya Stock Option Plan does not contain any specific provisions with regards to retirement. The provisions applicable in the event of a voluntary resignation therefore apply by default.

 

(5)

In the event the participant commences employment with a direct competitor of the Company or breaches a non-competition or non-solicitation obligation during the retirement, then all awards that have not been exercised are forfeited and cancelled.

TERMINATION WITHOUT CAUSE, VOLUNTARY RESIGNATION, RETIREMENT, TERMINATION FOR CAUSE AND CHANGE OF CONTROL PAYMENTS

The following table summarizes the severance and incremental amounts payable to each NEO in the event of a termination without cause and a termination following a change of control assuming a termination date of March 31, 2024. No severance or incremental amount is payable in the event of a voluntary resignation, retirement or termination for cause.

 

   TERMINATION WITHOUT CAUSE

($)

  TERMINATION FOLLOWING A CHANGE OF  CONTROL(1)

($)

NAME AND TITLE

      SEVERANCE(2)         INCENTIVE  PLANS(3)        SEVERANCE(2)       INCENTIVE PLANS(4)  

Paul Raymond

 

President and Chief Executive Officer

   1,971,496   53,898   1,971,496   1,332,719

Claude Thibault(5)

 

Chief Financial Officer

   722,482   19,423   1,019,975   396,630

Bernard Dockrill

 

Chief Operating Officer

   1,043,078   -   1,925,682   1,053,362

Russell Smith(6)(7)

 

President, Alithya USA

   519,988   19,585   519,988   157,866

Robert Lamarre

 

Chief Information Officer

   731,194   12,996   974,925   357,775

 

 

(1)

As indicated in the table in the preceding section entitled “Incentive Compensation Payments in the Event of Termination, Resignation, Retirement, Death or Disability”, Paul Raymond, Claude Thibault, Bernard Dockrill and Robert Lamarre are entitled to the severance shown in this column in the event of a termination without cause or resignation for good reason within 12 months following a change of control. Also, as Russell Smith’s terms and conditions of employment do not contain specific provisions in the event of a termination following a change of control, the terms and conditions applicable in the event of a termination without cause or with cause would therefore apply by default, if applicable. The amount indicated for Mr. Smith in the table above assumes that the termination would be without cause.

 

(2)

The amounts shown as severance do not include the costs associated with the continuity of certain benefits such as group insurance and outplacement services.

 

(3)

For a termination without cause, the amounts shown for incentive plans only include unvested Matching DSUs (which would vest immediately under the SUP) multiplied by the closing price of the subordinate voting shares on the TSX on March 28, 2024 ($2.09). Unvested awards under the LTIP are forfeited and cancelled in the event of a termination without cause and there is no impact for the Pre-IPO Alithya Stock Option Plan as all options are fully vested. There is no amount for Bernard Dockrill as he did not receive DSUs nor Matching DSUs for fiscal 2023 as he joined Alithya during the year and therefore had not made an election as part of the Bonus Election Program prior to the year.

 

(4)

For a termination following a change of control, the amounts shown for the incentive plans include the value of unvested PSUs, RSUs and DSUs held by the NEO as at March 31, 2024 multiplied by the closing price of the subordinate voting shares on the TSX on March 28, 2024 ($2.09) and provide that PSUs would vest immediately with performance goals being deemed to have been met at 100% of the specified target level of performance. No amount is included for unvested options as no unvested options were in-the-money as at March 31, 2024. The incentive plans provide for double trigger vesting upon termination of employment within 24 months following a change of control. NEOs would be eligible for immediate vesting only if no proper substitute is granted, or if the executive is terminated without cause within 24 months of the change of control. For more detail on the value attributed to the options, PSUs, RSUs and DSUs, please refer to the table under section entitled “Incentive Plan Awards – Outstanding Awards Held”.

 

(5)

Claude Thibault ceased to serve as Chief Financial Officer effective June 28, 2024.

 

(6)

Bernard Dockrill and Russell Smith are paid in U.S. dollars. The amounts shown as severance are in Canadian dollars converted on the basis of the average exchange rate used in the Company’s audited consolidated financial statements for fiscal 2024 which was $1.3485 for each U.S. dollar. For more detail on the value attributed to the options, PSUs, RSUs and DSUs, please refer to the table under the section entitled “Incentive Plan Awards – Outstanding Awards Held”.

 

(7)

Russell Smith ceased to serve as President, Alithya USA effective July 22, 2024 and will serve as Strategic Executive Advisor, Special Initiatives until September 30, 2024.

 

ALITHYA  |  Compensation Discussion and Analysis  49


Other Information

 

Indebtedness of Directors and Executive Officers

No Nominee Director or executive officer of the Company, or any former director or executive officer of the Company, or any associate of any of the foregoing, is, or has been at any time during the fiscal year ended March 31, 2024, excluding routine indebtedness, indebted to the Company or its subsidiaries, either in connection with the purchase of securities of the Company or otherwise.

Interest of Informed Persons and Others in Material Transactions

The management of the Company is not aware of any material interest, direct or indirect, of any Nominee Directors, executive officers of the Company, person that beneficially own, or control, directly or indirectly, more than 10% of Alithya’s subordinate voting shares or multiple voting shares, or any associate or affiliate of such persons in any transaction since the commencement of the Company’s most recently completed financial year, or in any proposed transaction, that has materially affected or would materially affect the Company or any of its affiliates or subsidiaries, other than as disclosed below.

Beneva and Quebecor each beneficially own, or control or direct, directly or indirectly, more than 10% of Alithya’s subordinate voting shares as a result of the acquisition of R3D Consulting Inc. Beneva and Quebecor are parties to commercial contracts pursuant to which Alithya receives significant revenues.

Shareholder Proposals

The Company will include, as applicable, proposals from shareholders that comply with applicable laws and its advance notice by-law in its management information circular for its next annual meeting of shareholders to be held in respect of the fiscal year ending March 31, 2025. Shareholders who wish to submit a proposal, other than with regard to the nomination of directors, should send their proposal to the Corporate Secretary at the head office of the Company (1100, Robert-Bourassa Boulevard, Suite 400, Montréal, Québec, H3B 3A5) with a copy at secretariat@alithya.com, by April 16, 2025. Shareholders who wish to propose the nomination of directors should abide by the prescribed timeframe provided for in the advance notice by-law of the Company.

Availability of Documents

The Company is a reporting issuer in Canada and the U.S. and is required to file various documents, including financial statements. Financial information is provided in the Company’s comparative financial statements and Management’s Discussion and Analysis for its most recently completed financial year. Copies of these documents and additional information relating to the Company are available on Company’s website at www.alithya.com, on SEDAR+ at www.sedarplus.com and on EDGAR at www.sec.gov, or may be obtained from the Company on request by email at secretariat@alithya.com or by mail or by phone as follows:

Corporate Secretariat

Alithya Group inc.

1100, Robert-Bourassa Boulevard

Suite 400

Montréal, Québec, H3B 3A5

Tel: 1-844-985-5552

Approval

The Board of the Company has approved the contents of this Information Circular and its sending to the shareholders of the Company.

 

LOGO

Nathalie Forcier

Chief Legal Officer and Corporate Secretary

July 15, 2024

 

 

ALITHYA | Other Information  50


Schedule A | Long Term Incentive Plan and Share Purchase Plan Description

 

Long Term Incentive Plan

The following summary describes the material terms of the Long Term Incentive Plan of Alithya (the “LTIP”). This summary is, however, not a complete description of all the provisions of the LTIP and is qualified in its entirety by reference to the LTIP.

ADMINISTRATION

The LTIP is administered by the Board. The Board has the authority to, among other things, determine eligibility for awards to be granted, determine, modify or waive the type or types of, form of settlement of, and terms and conditions of awards, to accelerate the vesting or exercisability of awards, to adopt rules, guidelines and practices governing the operation of the LTIP as the Board deems advisable, to interpret the terms and provisions of the LTIP and any award agreement, and to otherwise do all things necessary or appropriate to carry out the purposes of the LTIP. To the extent permitted by applicable law, the Board may, from time to time, delegate to a committee of the Board all or any of the powers conferred on it pursuant to the LTIP.

ELIGIBILITY

Certain Alithya employees and directors, and those of its designated affiliates, are eligible to participate in the LTIP. However, eligibility to participate will not confer any right to receive any grant of an award pursuant to the LTIP. The Board has sole and complete authority, in its discretion, to determine the individuals to whom grants may be made.

AUTHORIZED SHARES

Shares issued upon the exercise or settlement of awards granted under the LTIP are issued from treasury and, in the case of restricted share units (“RSUs”) and performance share units (“PSUs”), may be settled in cash. Subject to adjustment, as described below, the maximum number of subordinate voting shares issuable under the LTIP is equal to 10% of the number of Shares that are issued and outstanding from time to time.

Subordinate voting shares subject to an award that, for any reason, (i) expires without having been exercised, (ii) is cancelled, forfeited, surrendered, or terminated, (iii) or otherwise is settled will again be available for grant under the LTIP.

As of March 31, 2024, there were 4,337,271 outstanding options, which represented 4.55% of the issued and outstanding Shares, 873,392 outstanding deferred share units (“DSUs”), which represented 0.92% of the issued and outstanding Shares, and 2,156,527 PSUs, which represented 2.26% of the issued and outstanding Shares. As of March 31, 2024, 2,007,543 Shares remained available for issuance pursuant to awards under the LTIP, which represented 2.10% of the issued and outstanding Shares.

TYPES OF AWARDS

The LTIP provides for awards of (i) options, (ii) restricted shares, (iii) RSUs, (iv) PSUs, (v) DSUs, and (vi) share appreciation rights.

   

Options. The exercise price of options may not be less than the market price of the subordinate voting shares at the time of grant. For options granted until the fiscal year ended March 31, 2023, the market price was equal to the closing price of the subordinate voting shares on the TSX on the day immediately preceding the date of grant. For options granted starting the fiscal year ended March 31, 2024, the market price is equal to the volume weighted average price of the subordinate voting shares on the TSX for the five-trading days immediately preceding the date of grant. The Board determines at the time of grant the vesting conditions that impact the time or times at which options become exercisable and the terms on which options remain exercisable. Subject to any accelerated termination as set forth in the LTIP, or extension pursuant to a black-out period, the maximum term of a stock option is 10 years.

 

   

Restricted Shares. An award of restricted shares is an award of subordinate voting shares subject to certain restrictions and to a risk of forfeiture.

 

   

Restricted Share Units. An award of RSUs is an award denominated in subordinate voting shares that entitles the participant to receive subordinate voting shares in the future. The delivery of subordinate voting shares under a RSUs award may be subject to vesting conditions as determined by the Board.

 

   

Performance Share Units. An award of PSUs is an award the vesting and settlement of which is subject to performance objectives and other vesting conditions. Performance objectives may be based upon the achievement of corporate, divisional or individual goals, and may be applied relative to performance relative to an index or comparator group, or on any other basis determined by the Board.

 

   

Deferred Share Units. An award of DSUs is an award of a notional investment in subordinate voting shares reflected on an unfunded, book-entry account maintained by Alithya. DSUs may be subject to vesting conditions. DSUs are settled in subordinate voting shares on the 90th day of the participant’s termination date.

 

   

Share Appreciation Rights. An award of share appreciation rights is an award that, subject to determination by the Board, will upon exercise provide the participant with a right to receive a specified number of subordinate voting shares equal in value to a specified increase in the market value of the subordinate voting shares. Subject to any accelerated termination as set forth in the LTIP, the maximum term of a share appreciation right is 10 years.

Awards are settled in newly-issued subordinate voting shares, and, in the case of RSUs and PSUs, may also be settled in cash. RSUs, PSUs and DSUs are entitled to dividend equivalents in the form of additional RSUs, PSUs and DSUs, respectively, as

 

 

ALITHYA | Schedule A  |  Long Term Incentive Plan and Share Purchase Plan Description  51


normal cash dividends are paid on Shares. Such dividend equivalents shall be computed by dividing: (a) the amount obtained by multiplying the amount of the dividend declared and paid per Share by the number of RSUs, PSUs and DSUs, as applicable, held on the record date for the payment of such dividend, by (b) the market price of a subordinate voting share at the close of the first business day immediately following the dividend record date, with fractions computed to three decimals. For further details on the term, vesting and termination of options and PSUs, please refer to the section entitled “Compensation Discussion and Analysis – Executive Compensation Framework – Long Term Incentives”.

LIMITS ON GRANTS OF AWARDS

The maximum aggregate number of subordinate voting shares issuable, at any time to insiders of Alithya under the LTIP and any other Alithya security-based compensation arrangements involving newly issued subordinate voting shares may not exceed 10% of the issued and outstanding Shares. In addition, the maximum aggregate number of subordinate voting shares issued within any one-year period to insiders of Alithya under the LTIP and any other Alithya security-based compensation arrangements involving newly issued subordinate voting shares may not exceed 10% of the issued and outstanding Shares.

BLACK-OUT PERIOD

If an award expires or is settled during, or within five business days after, a routine or special trading black-out period imposed by Alithya to restrict trades in Alithya’s securities, then the award shall expire ten business days after the trading black-out period is lifted by the Alithya.

TERMINATION OF EMPLOYMENT OR DIRECTORSHIP

The Board has the authority to determine the vesting schedule applicable to each award and to accelerate the vesting or exercisability of any award. The Board may also determine the effect of termination of employment or directorship on an award. Unless otherwise provided by the Board, whether in the award agreement or whether before or after the time of granting an award, in an employment agreement or other written agreement, upon a termination of a participant’s employment or directorship under the following circumstances, the following treatment will apply:

 

   

Death or Disability. All awards shall immediately vest (or cease to be restricted) as of the termination date, and each option or share appreciation right held will continue to be exercisable until the earliest of: (i) the award expiration date and (ii) the date that is 90 days after the date of disability, or (iii) the date that is 180 days after the date of death. Any performance targets associated with any award will be deemed to have been met at the target performance level.

 

   

Retirement of an Employee. All unvested awards shall continue to vest and be settled and exercised in accordance with their terms, except that each option or share appreciation right held will continue to be exercisable until the earlier of (i) the award expiration date and (ii) the date that is 90 days (or such longer period as the Board in its sole discretion may permit) following the later of (a) the date such option or share appreciation right became fully vested and (b) the

   

termination date and, if not exercised on or before such date, will be forfeited and cancelled.

 

   

Voluntary Resignation of Employment (other than pursuant to a Retirement). All unvested awards will be forfeited and cancelled as of the termination date. Options and share appreciation rights, that have vested but have not been exercised, will remain exercisable until the earlier of (i) the date that is 90 days after the participant’s termination of employment or (ii) the award’s expiration date.

 

   

Termination of Employment by Alithya for Cause. All awards, whether vested or unvested, will be forfeited and cancelled as of the termination date.

 

   

Termination of Employment by Alithya other than for Cause. All unvested awards will be forfeited and cancelled as of the termination date. Options and share appreciation rights, that have vested but have not been exercised, will remain exercisable until the earlier of (i) the date that is 90 days after the participant’s termination of employment, or such longer period as permitted by the Board, or (ii) the award’s expiration date.

 

   

Termination of Directorship by Alithya for Breach of Fiduciary Duty. All awards, whether vested or unvested, will be forfeited and cancelled as of the termination date.

 

   

Termination of Directorship for any reason other than Death, Disability, or Breach of Fiduciary Duty. The Board may, in its sole discretion, at any time prior to or following the date of termination of directorship, provide for the exercise, vesting or settlement of any or all awards held by the director on the date of termination.

NON-TRANSFERABILITY OF AWARDS

Awards under the LTIP may not be sold, assigned, transferred, alienated, pledged, mortgaged, charged, or otherwise encumbered, and may not be subject to attachment or legal process for the payment of any debts or obligations of the participant other than to a permitted assign or with the approval of the Board. A permitted assign means, a spouse or a holding entity, RRSP, RRIIF or a trustee, custodian, or administrator acting on behalf of, or for the benefit of the participant or the participant’s spouse (“Permitted Assign”).

RECOVERY OF COMPENSATION

The Board may provide that an award may be subject to potential cancellation, recoupment, rescission, payback or other action in accordance with the terms of Alithya’s Clawback Policy. For further information on the Clawback Policy, please refer to the section entitled “Statement of Corporate Governance – Ethical Business Conduct – Clawback Policy” of this Information Circular.

CHANGE IN CONTROL

In the event of a Change in Control (as such term is defined in the LTIP), the Board may, without the consent of any participant, take such steps as it deems necessary or desirable, including to cause (i) the conversion or exchange of any outstanding awards into or for, rights or other securities of substantially equivalent value (or greater value), as determined by the Board in its discretion, in any entity participating in or resulting from a Change in Control; (ii) the termination of an

 

 

ALITHYA | Schedule A  |  Long Term Incentive Plan and Share Purchase Plan Description  52


award in exchange for an amount of cash and/or property, if any, equal in value to the amount that would have been attained upon the exercise of such award or realization of the participant’s rights as of the date of the occurrence of such Change in Control (and, for the avoidance of doubt, if as of the date of the occurrence of such Change in Control the Board determines in good faith that no amount would have been attained upon the exercise of such award or realization of the participant’s rights, then such award may be terminated by Alithya without payment); (iii) the replacement of such award with other rights or property selected by the Board in its sole discretion; or (iv) any combination of the foregoing. In taking any of these actions, the Board will not be required to treat all awards similarly. If an employee is terminated from employment within 24 months following a Change in Control, awards granted to the employee prior to the Change in Control will immediately vest. No acceleration of vesting occurs on a Change in Control unless there is no publicly traded successor entity.

CERTAIN ADJUSTMENTS

Should Alithya effect a subdivision or consolidation of shares or any similar capital reorganization or a payment of a stock dividend (other than a stock dividend that is in lieu of a cash dividend), or should any other change be made in the capitalization of Alithya that does not constitute a Change in Control and would warrant the amendment or replacement of any existing awards in order to adjust the number of subordinate voting shares that may be acquired on the vesting of outstanding awards and/or the terms of any award in order to preserve proportionately the rights and obligations of the participants holding such awards, the Board will, subject to the prior approval of the applicable stock exchange, as applicable, authorize such steps to be taken as it may consider to be equitable and appropriate to that end.

AMENDMENT, SUSPENSION OR TERMINATION OF THE PLAN

The Board may from time to time, without notice to or approval of the holders of voting shares of Alithya, amend, modify, change, suspend or terminate the LTIP or any outstanding award, as the Board determines appropriate. However, the Board shall not alter, suspend or terminate the LTIP or any outstanding award without the participant’s consent, if such alteration, suspension or termination of the LTIP or any outstanding award would materially impair the participant’s rights or materially increase the participant’s obligations under the LTIP (unless the Board determines that such adjustment is required or desirable in order to comply with any applicable securities law or stock exchange requirements). Shareholder approval will be required, in addition to the extent required by law, for any amendment, modification or change that (i) increases the percentage of subordinate voting shares reserved for issuance under the LTIP (except with respect to the adjustments described above), (ii) increases or removes the 10% limits on subordinate voting shares issuable or issued to insiders as described above, (iii) reduces the exercise price of an award (except with respect to the adjustments described above), (iv) extends the term of any award granted under the LTIP beyond its original expiration date (except where an expiration date would have fallen within a black-out period applicable to the participant or within five business days following the expiry of such a black-out period), (v) permits awards to be transferred to a person other than a Permitted

Assign or other than for normal estate settlement purposes, or (vi) deletes or reduces the range of amendments which require approval of the holders of voting shares of Alithya.

The Board may, without shareholder approval, amend the LTIP for purposes of, (a) making any amendments to the general vesting provisions or restricted period of each Award; (b) making any amendments to the termination of employment or director mandate; (c) making any amendments to add covenants of Alithya for the protection of an employee or director, provided that the Board shall be of the good faith opinion that such additions will not be prejudicial to the rights or interests of the employee or director; (d) making any amendments not inconsistent with the LTIP as may be necessary or desirable with respect to matters or questions which, in the good faith opinion of the Board, having in mind the best interests of the employee or director it may be expedient to make, including amendments that are desirable as a result of changes in law in any jurisdiction where an employee or director resides, provided that the Board shall be of the opinion that such amendments and modifications will not be prejudicial to the interests of the employee or director; or (e) making such changes or corrections which, on the advice of counsel to Alithya, are required for the purpose of curing or correcting any ambiguity or defect or inconsistent provision or clerical omission or mistake or manifest error, provided that the Board shall be of the opinion that such changes or corrections will not be prejudicial to the rights and interests of the employees or directors.

Employee Share Purchase Plan

The following summary describes the material terms of the Company’s Employee Share Purchase Plan (“ESPP”). It is, however, not a complete description of all provisions of the ESPP and is qualified in its entirety by reference to the ESPP.

PURPOSE AND SCOPE

The purpose of the ESPP is to encourage and assist eligible employees of Alithya to acquire a proprietary interest in Alithya by providing such eligible employees with a convenient and regular method of acquiring subordinate voting shares. The ESPP enables participants to make regular personal investments in subordinate voting shares by way of payroll deduction. The ESPP also provides for matching employer contributions, up to a certain amount, that are also invested in subordinate voting shares.

ADMINISTRATION

The ESPP is administered by the Board in its sole and complete authority. Subject to applicable law, the Board may, from time to time, delegate to a committee of the Board all or any of the powers of the Board under the ESPP. Alithya has appointed TSX Trust Company as administrative agent to assist in the administration of the ESPP, including to purchase subordinate voting shares in the open market and hold them on behalf of participants as well as maintain records respecting such shares.

ELIGIBILITY

All permanent employees of Alithya or any designated affiliate are eligible to participate in the ESPP. Alithya reserves the right to restrict eligibility or otherwise limit the number of persons eligible for participation in the ESPP at any time.

 

 

ALITHYA | Schedule A  |  Long Term Incentive Plan and Share Purchase Plan Description  53


TERMINATION

A participant’s participation in the ESPP shall be terminated immediately upon (i) the participant’s death, (ii) the participant’s cessation of active employment for any reason (including retirement or permanent disability) with Alithya or a designated affiliate, (iii) any judgment, attachment, garnishment or other court order affecting the participant’s compensation or the participant’s account under the ESPP is filed or levied upon Alithya, the employer or the administrative agent, or the participant is legally adjudged incompetent or becomes bankrupt, or (iv) the employer ceases to be a designated affiliate of Alithya. A participant may also elect voluntarily to terminate his or her participation at any time.

NO ASSIGNMENT

The interest of any participant under the ESPP is not transferable, assignable or alienable by pledge, assignment or in any manner whatsoever.

AMENDMENT, SUSPENSION OR TERMINATION OF THE PLAN

The ESPP may be amended by the Board at any time in accordance with applicable securities laws or stock exchange rules, and without shareholder approval unless required by such laws or rules. The Board may also suspend the ESPP in whole or in part from time to time or terminate it at any time. However, any amendment, suspension or termination shall not adversely affect the entitlement of the participants to the full balance of their accounts, without their written consent.

 

 

ALITHYA | Schedule A  |  Long Term Incentive Plan and Share Purchase Plan Description  54


Schedule B | Mandate of the Board

 

 

MANDATE FOR THE BOARD OF DIRECTORS

 

GENERAL

The board of directors (the “Board”) of Alithya Group Inc. (the “Company”) is elected by the shareholders and is responsible for the stewardship of the business and affairs of the Company. The Board fulfill such obligation by reviewing, discussing and approving the Company’s strategic planning and organizational structure and supervising management to oversee that the strategic planning and organizational structure enhance and preserve the business of the Company and its underlying value.

Although directors may be elected by the shareholders to bring special expertise or a point of view to Board deliberations, they are not chosen to represent a particular constituency. The best interests of the Company must be paramount at all times.

COMPOSITION

The Board shall be constituted at all times of a majority of directors who are independent directors within the meaning of applicable Canadian securities laws.

RESPONSIBILITIES

The Board fulfills its responsibility for overseeing the management of the Company’s business by delegating to the Company’s senior officers the responsibility of its day-to-day management. The Board meets its obligations both directly and through its committees, the Audit and Risk Management Committee, the Corporate Governance and Nominating Committee, and the Human Capital and Compensation Committee. In addition to these regular committees, the Board may appoint ad hoc committees periodically to address certain issues of a more short-term nature. The Board’s primary roles are overseeing corporate performance and providing quality, depth and continuity of management to meet the Company’s strategic objectives. Other principal duties include, but are not limited to the following categories:

APPOINTMENT AND COMPENSATION OF OFFICERS

 

1.

The Board is responsible for approving the appointment of the Chief Executive Officer, other executive officers and other officers of the Company, following a review of the recommendations of the Human Capital and Compensation Committee.

 

2.

In approving the appointment of the Chief Executive Officer, other executive officers and other officers, the Board shall, to the extent feasible, satisfy itself as to the integrity of these individuals and ensure that they create a culture of integrity throughout the Company.

 

3.

The Board shall also annually review and approve, on the recommendation of the Human Capital and Compensation Committee, the compensation of the Company’s executive officers (including the Chief Executive Officer) as well as their objectives and the position description of the Chief Executive Officer.

 

4.

The Board may from time to time authorize certain officers to enter into certain types of transactions, including

 

financial transactions, subject to specified limits. Investments and other expenditures above the specified limits, and material transactions outside the ordinary course of business shall, however, be reviewed by and are subject to the prior approval of the Board.

 

5.

The Board oversees that succession planning programs are in place for the Chief Executive Officer and senior management, including programs to train and develop management.

BOARD ORGANIZATION

 

6.

The Board will receive recommendations from the Corporate Governance and Nominating Committee, but retains responsibility for managing its own affairs by giving its approval for its composition and size, the position description and selection of the Chair of the Board and Lead Director, candidates nominated for election to the Board, committee and committee chair appointments, committees and Board mandate and charters as well as their work program, and director compensation. On an annual basis, the Board shall also, on the recommendations of the Corporate Governance and Nominating Committee, review the directors’ independent status and expertise as well as confirm that all members of the Audit and Risk Management Committee are “financially literate” and that at least one member is an “audit committee financial expert” (as such terms are defined from time to time under the requirements or guidelines for audit committee service under applicable Canadian and United States securities laws and the rules of the Toronto Stock Exchange and Nasdaq), review the Board’s skills matrix, assess the overall performance of the Board, review major changes in the directors’ principal occupation and review other board memberships.

 

7.

The Board may delegate to Board committees matters it is responsible for, including the approval of compensation of the Board and management, the conduct of performance evaluations, and the oversight of internal control systems, but the Board retains its oversight function and ultimate responsibility for these matters and all other delegated responsibilities.

 

8.

The Board shall annually review and approve a calendar for the meetings of the Board and its committees.

 

9.

The Board shall maintain and periodically review a Board orientation program for new directors as well as a Board continuing education program for directors in office.

STRATEGIC PLANNING

 

10.

The Board has oversight responsibility to participate directly, and through its committees, in reviewing, questioning and approving the mission of the Company and its objectives and goals.

 

11.

The Board is responsible for reviewing, providing input to, and approving, on an annual basis, the business, financial

 

 

ALITHYA | Schedule B  |  Mandate of the Board  55


 

and strategic plans by which it is proposed that the Company may reach those goals.

MONITORING OF FINANCIAL PERFORMANCE AND OTHER FINANCIAL REPORTING MATTERS

 

12.

The Board is responsible for enhancing congruence between shareholder expectations, Company plans and management performance.

 

13.

The Board is responsible for adopting processes for monitoring the Company’s progress toward its strategic and operational goals, and to revise and alter its direction to management in light of changing circumstances affecting the Company.

 

14.

The Board is responsible for approving the audited annual financial statements and the non-audited interim financial statements as well as the notes, Management’s Discussion and Analysis and press release accompanying such financial statements.

 

15.

The Board is responsible for reviewing and approving material transactions outside the ordinary course of business and those matters which the Board is required to approve under the Company’s governing statute, including the payment of dividends, purchase and redemptions of securities, acquisitions and dispositions of material capital assets and material capital expenditures.

RISK MANAGEMENT

 

16.

The Board is responsible for overseeing the identification of the principal risks of the Company’s business and ensuring the implementation of appropriate systems to effectively monitor and manage such risks with a view to the long-term viability of the Company and achieving a proper balance between the risks incurred and the potential return to the Company’s shareholders.

POLICIES AND PROCEDURES

 

17.

The Board is responsible for:

 

  (a)

approving and monitoring compliance with all significant policies and procedures by which the Company is operated; and

 

  (b)

approving policies and procedures designed to ensure that the Company operates at all times within applicable laws and regulations.

 

18.

The Board shall enforce its policy respecting confidential treatment of the Company’s proprietary information and the confidentiality of Board deliberations.

COMMUNICATIONS AND REPORTING

 

19.

The Board has approved a disclosure policy which addresses communications with shareholders, employees, financial analysts, governments and regulatory authorities, and the public in general and will review it on an annual basis.

20.

The Board is responsible for:

 

  (a)

overseeing the accurate reporting of the financial performance of the Company to shareholders, other security holders and regulators on a timely and regular basis;

 

  (b)

taking steps to enhance the timely disclosure of any other developments that have a significant and material impact on the Company;

 

  (c)

reporting annually to shareholders on its stewardship for the preceding year, including reviewing and approving the Company’s management circular and other material disclosure documents; and

 

  (d)

overseeing the Company’s implementation of systems which accommodate feedback from shareholders.

ENVIRONMENTAL, SOCIAL AND GOVERNANCE (ESG) MATTERS

 

21.

The Board shall annually review the Company’s overall ESG approach, including the initiatives and strategy under its identified material topics, and approve the Company’s disclosure relating to ESG.

MEETINGS

 

22.

The Board will meet as often as necessary and in accordance with the Company’s bylaws.

DATED November 1, 2018, as amended on November 12, 2019, November 11, 2020, November 9, 2022, November 13, 2023 and July 23, 2024.

 

 

ALITHYA  |   Schedule B  |  Mandate of the Board  56


Schedule C | Proposed Shareholders’ Ordinary Resolution to Approve Unallocated Awards under the Company’s Long Term Incentive Plan

ALITHYA GROUP INC.

(the “Company”)

RESOLUTION OF THE SHAREHOLDERS

SEPTEMBER 10, 2024

 

 

WHEREAS the Company adopted on November 1, 2018 a long term incentive plan (the “LTIP”) allowing for the granting of equity-based awards, including stock options, restricted shares, restricted share units, performance share units, deferred share units and share appreciation rights (collectively, the “Awards”);

WHEREAS, pursuant to the LTIP, the aggregate number of Class A subordinate voting shares of the Company available for issuance thereunder and any other share-based compensation arrangement of the Company is equal to 10% of the Company’s total issued and outstanding Class A subordinate voting shares and Class B multiple voting shares, from time to time;

WHEREAS the rules of Toronto Stock Exchange provide that all unallocated Awards under a security-based compensation arrangement be approved every three (3) years;

WHEREAS the Company’s shareholders last approved the unallocated Awards at the Company’s annual meeting of shareholders held on September 15, 2021;

Approval of unallocated Awards under the LTIP

RESOLVED THAT:

 

  1.

All unallocated Awards under the LTIP be and are hereby approved;

 

  2.

The Company have the ability to continue granting Awards under the LTIP until September 10, 2027, which is the date that is three (3) years from the date of the shareholder meeting at which shareholder approval is being sought;

 

  3.

Any director or officer of the Company be and is hereby authorized and directed, for and on behalf of the Company, to do all such things and to sign, execute and deliver all such documents that such director or officer may, in his or her discretion, determine necessary or useful in order to give full effect to the intent and purpose of this resolution, such authority and approval to be conclusively evidenced by such authorized director’s or officer’s execution and delivery of such documents.

 

ALITHYA | Schedule C  |  Proposed Shareholders’ Ordinary Resolution to Approve Unallocated Awards under the Company’s LTIP  57

Exhibit 99.2

 

LOGO

Form of Proxy I/We, being holder(s) of Class B multiple voting shares of Alithya Group inc. (the “Company”), hereby appoint: Pierre Turcotte, Chair of the Board, or failing him, Paul Raymond, director and President and Chief Executive Officer, or: Print the name of the person you wish to appoint if this person is someone other than the persons listed above as my/our proxyholder to attend, act and vote on my/our behalf in accordance with the below instructions (or if no instructions are given, as he or she sees fit) on all the matters outlined below and any other matter that may properly come before the annual general and special meeting of shareholders of the Company to be held at 10:00 a.m. (Eastern Daylight Time) on Tuesday, September 10, 2024, in a virtual format via a live audio webcast online at https://web.lumiagm.com/482605375 (the “Meeting”), and at any and all adjournments or postponements thereof in the same manner, to the same extent and with the same powers as if I/we attended it, with full power of substitution. IMPORTANT NOTES FOR PROXYHOLDERS: If you decide to appoint a person other than the directors named by management on this form of proxy as your proxyholder to attend and vote on your behalf at the Meeting, (i) YOU MUST return your form of proxy by mail, fax or email or submit your appointment and voting instructions to TSX Trust Company (“TSX Trust”) using the internet and (ii) YOU OR YOUR PROXYHOLDER MUST ALSO either complete the online form available at https://www.tsxtrust.com/control-number-request or call TSX Trust at 1-866-751-6315 (toll free in Canada and the United States) or 1-416-682-3860 (other countries) by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 to register your proxyholder and provide an email address at which TSX Trust will send a 13-digit proxyholder control number 24 to 48 hours before the Meeting. Such 13-digit proxyholder control number will differ from the control number set forth on this form of proxy. As it is not possible to appoint a person other than the two directors named by management on this form of proxy by telephone, voting by telephone is not recommended. The proxyholder control number your proxyholder will receive will allow your proxyholder to log in to and vote at the Meeting. Without a proxyholder control number, your proxyholder will only be able to log in to the Meeting as a guest and will not be able to vote or ask questions at the Meeting and your vote will not be counted as your proxyholder must attend the Meeting for your vote to be counted. The control number appearing on this form of proxy is NOT a proxyholder control number and may therefore not be used by your proxyholder to attend and vote at the Meeting. VOTING RECOMMENDATIONS ARE INDICATED BY OVER THE BOXES. Please use a dark black pencil or pen. 1. Election of Directors: WITHHOLD WITHHOLD 1. Dana Ades-Landy 6. Paul Raymond 2. André P. Brosseau 7. Ghyslain Rivard 3. Robert Comeau 8. C. Lee Thomas 4. Ines Gbegan 9. Pierre Turcotte 5. Lucie Martel 2. Appointment of the Auditor: WITHHOLD To appoint KPMG LLP as auditor of the Company and authorize the Board to fix their remuneration. 3. Long Term Incentive Plan: AGAINST To adopt the ordinary resolution to approve the unallocated awards under the Company’s Long Term Incentive Plan, as further described in the management information circular.


LOGO

Form of Proxy – Annual General and Special Meeting of Shareholders of Alithya Group inc. (the “Company”) to be held at 10:00 a.m. (Eastern Daylight Time) on September 10, 2024 (the “Meeting”) This form of proxy is solicited by and on behalf of management. Notes 1. Every shareholder has the right to appoint the person of his/her/its choice, who need not be a shareholder, to attend and act on his/her/its behalf at the Meeting or any adjournment or postponement thereof. If you wish to appoint a person other than the persons named by management whose names are printed herein, please insert the name of your chosen proxyholder in the space provided (see reverse). If you appoint someone other than the persons named by management, you should ensure that such person attends the Meeting using a proxyholder control number at the time of the Meeting, otherwise, your vote will not be counted. 2. If the shares are registered in the name of more than one shareholder, at least one of the shareholders must sign. If the shares are registered in the name of a corporation or other legal entity, an authorized officer or attorney must sign and indicate his or her signing capacity. This person may be requested to provide proof that he or she is authorized to sign. 3. The shares’ voting rights represented by this proxy will be voted as instructed by the shareholder on the reverse. If, however, instructions are not made in respect of any matter, the shares’ voting rights represented by this proxy will be voted as recommended by management, if the persons named by management are appointed as proxyholder, or, if they are not, as such other proxyholder sees fit. 4. This form of proxy confers discretionary authority in respect of amendments to matters identified in the notice of meeting or other matters that may properly be brought at the Meeting or any adjournment or postponement thereof. 5. This form of proxy should be read in conjunction with the management information circular and other Meeting materials. All proxies must be received by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024. How to Vote INTERNET Go to https://www.meeting-vote.com Cast your vote online View Meeting documents TELEPHONE Using a touch-tone phone, call 1-888-489-7352 (toll free in Canada and the United States) and an agent will assist you to vote by telephone. To vote using your smartphone, please scan this QR Code: To vote by internet or telephone you will need your control number. If you vote by internet or telephone, DO NOT return this form of proxy. MAIL, FAX or EMAIL Complete and return your signed proxy in the envelope provided or send to: TSX Trust Company P.O. Box 721 Agincourt, ON M1S 0A1 You may alternatively fax your proxy to 1-416-595-9593 or scan and email it to proxyvote@tmx.com. Voting by internet, mail, fax or email are the only methods by which a shareholder may appoint a person other than the persons named by management as their proxyholders. If you wish to receive investor documents electronically in the future, please visit https://services.tsxtrust.com/edelivery to enrol. 3


LOGO

Form of Proxy I/We, being holder(s) of Class A subordinate voting shares of Alithya Group inc. (the “Company”), hereby appoint: Pierre Turcotte, Chair of the Board, or failing him, Paul Raymond, director and President and Chief Executive Officer, or: Print the name of the person you wish to appoint if this person is someone other than the persons listed above as my/our proxyholder to attend, act and vote on my/our behalf in accordance with the below instructions (or if no instructions are given, as he or she sees fit) on all the matters outlined below and any other matter that may properly come before the annual general and special meeting of shareholders of the Company to be held at 10:00 a.m. (Eastern Daylight Time) on Tuesday, September 10, 2024, in a virtual format via a live audio webcast online at https://web.lumiagm.com/482605375 (the “Meeting”), and at any and all adjournments or postponements thereof in the same manner, to the same extent and with the same powers as if I/we attended it, with full power of substitution. IMPORTANT NOTES FOR PROXYHOLDERS: If you decide to appoint a person other than the directors named by management on this form of proxy as your proxyholder to attend and vote on your behalf at the Meeting, (i) YOU MUST return your form of proxy by mail, fax or email or submit your appointment and voting instructions to TSX Trust Company (“TSX Trust”) using the internet and (ii) YOU OR YOUR PROXYHOLDER MUST ALSO either complete the online form available at https://www.tsxtrust.com/control-number-request or call TSX Trust at 1-866-751-6315 (toll free in Canada and the United States) or 1-416-682-3860 (other countries) by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 to register your proxyholder and provide an email address at which TSX Trust will send a 13-digit proxyholder control number 24 to 48 hours before the Meeting. Such 13-digit proxyholder control number will differ from the control number set forth on this form of proxy. As it is not possible to appoint a person other than the two directors named by management on this form of proxy by telephone, voting by telephone is not recommended. The proxyholder control number your proxyholder will receive will allow your proxyholder to log in to and vote at the Meeting. Without a proxyholder control number, your proxyholder will only be able to log in to the Meeting as a guest and will not be able to vote or ask questions at the Meeting and your vote will not be counted as your proxyholder must attend the Meeting for your vote to be counted. The control number appearing on this form of proxy is NOT a proxyholder control number and may therefore not be used by your proxyholder to attend and vote at the Meeting. VOTING RECOMMENDATIONS ARE INDICATED BY OVER THE BOXES. Please use a dark black pencil or pen. 1. Election of Directors: WITHHOLD WITHHOLD 1. Dana Ades-Landy 6. Paul Raymond 2. André P. Brosseau 7. Ghyslain Rivard 3. Robert Comeau 8. C. Lee Thomas 4. Ines Gbegan 9. Pierre Turcotte 5. Lucie Martel 2. Appointment of the Auditor: WITHHOLD To appoint KPMG LLP as auditor of the Company and authorize the Board to fix their remuneration. 3. Long Term Incentive Plan: AGAINST To adopt the ordinary resolution to approve the unallocated awards under the Company’s Long Term Incentive Plan, as further described in the management information circular.


LOGO

Form of Proxy – Annual General and Special Meeting of Shareholders of Alithya Group inc. (the “Company”) to be held at 10:00 a.m. (Eastern Daylight Time) on September 10, 2024 (the “Meeting”) This form of proxy is solicited by and on behalf of management. Notes 1. Every shareholder has the right to appoint the person of his/her/its choice, who need not be a shareholder, to attend and act on his/her/its behalf at the Meeting or any adjournment or postponement thereof. If you wish to appoint a person other than the persons named by management whose names are printed herein, please insert the name of your chosen proxyholder in the space provided (see reverse). If you appoint someone other than the persons named by management, you should ensure that such person attends the Meeting using a proxyholder control number at the time of the Meeting, otherwise, your vote will not be counted. 2. If the shares are registered in the name of more than one shareholder, at least one of the shareholders must sign. If the shares are registered in the name of a corporation or other legal entity, an authorized officer or attorney must sign and indicate his or her signing capacity. This person may be requested to provide proof that he or she is authorized to sign. 3. The shares’ voting rights represented by this proxy will be voted as instructed by the shareholder on the reverse. If, however, instructions are not made in respect of any matter, the shares’ voting rights represented by this proxy will be voted as recommended by management, if the persons named by management are appointed as proxyholder, or, if they are not, as such other proxyholder sees fit. 4. This form of proxy confers discretionary authority in respect of amendments to matters identified in the notice of meeting or other matters that may properly be brought at the Meeting or any adjournment or postponement thereof. 5. This form of proxy should be read in conjunction with the management information circular and other Meeting materials. All proxies must be received by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024. How to Vote INTERNET Go to https://www.meeting-vote.com Cast your vote online View Meeting documents TELEPHONE Using a touch-tone phone, call 1-888-489-7352 (toll free in Canada and the United States) and an agent will assist you to vote by telephone. To vote using your smartphone, please scan this QR Code: To vote by internet or telephone you will need your control number. If you vote by internet or telephone, DO NOT return this form of proxy. MAIL, FAX or EMAIL Complete and return your signed proxy in the envelope provided or send to: TSX Trust Company P.O. Box 721 Agincourt, ON M1S 0A1 You may alternatively fax your proxy to 1-416-595-9593 or scan and email it to proxyvote@tmx.com. Voting by internet, mail, fax or email are the only methods by which a shareholder may appoint a person other than the persons named by management as their proxyholders. If you wish to receive investor documents electronically in the future, please visit https://services.tsxtrust.com/edelivery to enrol.


LOGO

Voting Instruction Form I/We, being holder(s) of Class A subordinate voting shares of Alithya Group inc. (the “Company”), hereby appoint: Pierre Turcotte, Chair of the Board, or failing him, Paul Raymond, director and President and Chief Executive Officer, or: To attend the meeting or to appoint someone to attend it on your behalf, please print your name or the name of such other person here as my/our proxyholder to attend, act and vote on my/our behalf in accordance with the below instructions (or if no instructions are given, as he or she sees fit) on all the matters outlined below and any other matter that may properly come before the annual general and special meeting of shareholders of the Company to be held at 10:00 a.m. (Eastern Daylight Time) on Tuesday, September 10, 2024, in a virtual format via a live audio webcast online at https://web.lumiagm.com/482605375 (the “Meeting”), and at any and all adjournments or postponements thereof in the same manner, to the same extent and with the same powers as if I/we attended it, with full power of substitution. IMPORTANT NOTES FOR SHAREHOLDERS WHO WISH TO ATTEND THE MEETING OR APPOINT SOMEONE OTHER THAN THE PERSONS NAMED BY MANAGEMENT AS THEIR PROXYHOLDER: If you wish to attend the Meeting, you MUST appoint yourself as your proxyholder. If you decide to appoint yourself or someone other than the two directors named by management on this voting instruction form (“VIF”) as your proxyholder to attend and vote at the Meeting, (i) YOU MUST return your VIF by mail, fax or email or submit your appointment and voting instructions using the internet AND (ii) YOU OR YOUR PROXYHOLDER MUST ALSO either complete the online form available at https://www.tsxtrust.com/control-number-request or call TSX Trust Company (“TSX Trust at 1-866-751-6315 (toll free in Canada and the United States) or 1-416-682-3860 (other countries) by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 to register yourself or your proxyholder and provide an email address at which TSX Trust will send a 13-digit proxyholder control number 24 to 48 hours before the Meeting. As it is not possible to appoint a person other than the two directors named by management on this VIF by telephone, voting by telephone is not recommended. The proxyholder control number you or your proxyholder will receive via email will allow you or your proxyholder to attend and vote at the Meeting. Without such proxyholder control number, you or your proxyholder will only be able to attend the Meeting as a guest and will not be able to vote or ask questions and your vote will not be counted as a proxyholder must attend the Meeting for your vote to be counted. The control number appearing on this VIF is NOT a proxyholder control number and may therefore not be used by you or your proxyholder to attend and vote at the Meeting. VOTING RECOMMENDATIONS ARE INDICATED BY OVER THE BOXES. Please use a dark black pencil or pen. 1. Election of Directors: WITHHOLD WITHHOLD 1. Dana Ades-Landy 6. Paul Raymond 2. André P. Brosseau 7. Ghyslain Rivard 3. Robert Comeau 8. C. Lee Thomas 4. Ines Gbegan 9. Pierre Turcotte 5. Lucie Martel 2. Appointment of the Auditor: WITHHOLD To appoint KPMG LLP as auditor of the Company and authorize the Board to fix their remuneration. 3. Long Term Incentive Plan: To adopt the ordinary resolution to approve the unallocated awards under the Company’s Long Term Incentive Plan, as further described in the management information circular. AGAINST Under Canadian securities laws, you are entitled to receive certain financial documents of the Company. If you wish to receive such documents, please tick the applicable boxes below. You may also go to TSX Trust’s website at https://services.tsxtrust.com/financialstatements and input code 0417a. I/we would like to receive the Company’s quarterly financial statements and the related management’s discussion and analysis ☐ I/we would like to receive the Company’s annual financial statements and the related management’s discussion and analysis IWe authorize you to act in accordance with my/our instructions set out above. I/We hereby revoke any voting instructions previously given with respect to the Meeting. If no voting instructions are indicated above, the shares’ voting rights represented by this VIF will be voted as recommended by management or, if you appoint someone else as your proxyholder, as such other proxyholder sees fit. On any amendments or variations proposed or any new business properly submitted at the Meeting, I/We authorize my/our proxyholder to vote as such proxyholder sees fit. Signature(s) Date Please see reverse for instructions. If this VIF is not dated, it will be deemed to bear the date on which it was mailed by management. All VIFs must be received by TSX Trust Company by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024.


LOGO

Voting Instruction Form (“VIF”) – Annual General and Special Meeting of Shareholders of Alithya Group inc. (the “Company”) to be held at 10:00 a.m. (Eastern Daylight Time) on September 10, 2024 (the “Meeting”) This VIF is solicited by and on behalf of management. Notes 1. The enclosed proxy-related materials are being sent to you in connection with the Meeting of the Company, of which you hold shares through an intermediary, and which will be held in a virtual format via live webcast online at https://web.lumiagm.com/482605375. As you are a non-registered shareholder, unless you appoint the persons named by management on this VIF as your proxyholder to represent you at the Meeting and vote on your behalf as per your voting instructions, you must appoint yourself or someone else as your proxyholder and attend or have such other person attend the Meeting using a proxyholder control number for your vote to be counted. 2. Your intermediary is prohibited from voting your shares on any of the matters to be acted upon at the Meeting. In order for your shares to be voted at the Meeting, it is necessary for you to appoint a proxyholder and submit your voting instructions. Please promptly complete and return the information requested in this VIF to provide your voting instructions or vote using the internet or by telephone as indicated below. 3. If you want to attend the Meeting and vote in person, please write your name in the space provided for that purpose on this VIF. You can also write the name of someone else whom you wish to attend the Meeting and vote on your behalf. Unless prohibited by law, the person whose name is written in the space provided will have full authority to vote on all matters that are presented at the Meeting, even if those matters are not set out in this VIF or in the management information circular. Consult a legal advisor if you wish to modify the authority of that person in any way. 4. If the shares are registered in the name of more than one shareholder, at least one of the shareholders must sign this VIF. If the shares are registered in the name of a corporation or other legal entity, an authorized officer or attorney must sign this VIF and indicate his or her signing capacity. This person may be requested to provide proof that he or she is authorized to sign. 5. The shares’ voting rights represented by this VIF will be voted as instructed by you on the reverse. If, however, instructions are not made in respect of any matter, the shares’ voting rights represented by this VIF will be voted as recommended by management, if the persons named by management are appointed as your proxyholder, or, if they are not, as such other proxyholder sees fit. 6. This VIF confers discretionary authority to the proxyholder to vote as the proxyholder sees fit in respect of amendments or variations to matters identified in the notice of meeting or other matters as may properly come before the Meeting or any adjournment thereof. 7. Your voting instructions will be recorded on receipt. 8. By providing voting instructions, you are acknowledging that you are the beneficial owner of, and are entitled to direct the voting of, the shares represented by this VIF. 9. If you have any questions regarding the enclosed documents or require assistance, please contact the registered representative at your intermediary who services your account or TSX Trust at 1-800-387-0825 or by email at shareholderinquiries@tmx.com. 10. This VIF should be read in conjunction with the management information circular and other Meeting materials. All voting instructions must be received by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024. How to Vote INTERNET Go to https://www.meeting-vote.com Cast your vote online View Meeting documents To vote using your smartphone, please scan this QR Code: To vote by internet or telephone you will need your control number. If you vote by internet or telephone, DO NOT return this VIF. MAIL, FAX OR EMAIL Complete and return your signed proxy in the envelope provided or send to: TSX Trust Company P.O. Box 721 Agincourt, ON M1S 0A1 You may alternatively fax your VIF to 1-416-595-9593 or scan and email it to proxyvote@tmx.com. Voting by internet, mail, fax or email are the only methods by which a holder may appoint a person as proxyholder other than the proxyholders named on the reverse of this VIF. TELEPHONE Using a touch-tone phone, call 1-888-489-7352 (toll free in Canada and the United States) and an agent will assist you to vote by telephone.

Exhibit 99.3

Notice of Annual General and Special Meeting of Shareholders and of Availability of Proxy Materials

Notice is hereby given that the annual general and special meeting of shareholders (the “Meeting”) of Alithya Group inc. (the “Company”) will be held as a virtual meeting on Tuesday, September 10, 2024 at 10:00 a.m. (Eastern Daylight Time) for the purposes of:

 

 ITEMS OF BUSINESS    FOR MORE DETAILS, PLEASE REFER TO
     
1   

Receiving the audited consolidated financial statements of the Company for the fiscal year ended March 31, 2024 and the auditor’s report thereon (the “Annual Financial Statements”);

  

Section entitled “Business of the Meeting – Financial Statements” of the management information circular dated July 15, 2024 (the “Information Circular”).

2   

Electing the directors of the Company;

  

Sections entitled “Business of the Meeting – Election of Directors” and “Nominees for Election to the Board” of the Information Circular.

3   

Appointing the auditor for the year ending March 31, 2025 and authorizing the Board of Directors to fix the auditor’s compensation;

  

Section entitled “Business of the Meeting – Appointment of the Auditor” of the Information Circular.

4   

Considering, and, if deemed advisable, adopting an ordinary resolution to approve the unallocated awards under the Company’s Long Term Incentive Plan, as more fully described in the Information Circular; and

  

Section entitled “Business of the Meeting – Approval of the Unallocated Awards under the Company’s Long Term Incentive Plan” and Schedule C of the Information Circular.

5   

Considering such other business that may properly come before the Meeting or any adjournment or postponement thereof.

 

  

Section entitled “Business of the Meeting – Other Business” of the Information Circular.

 

The Information Circular provides additional information relating to the matters to be dealt with at the Meeting and forms an integral part of this notice. The Board of Directors has fixed July 15, 2024 as the record date for the determination of the shareholders entitled to receive notice of the Meeting and vote at the Meeting. To align with our environmental, social, and governance (ESG) standards and maximize the number of participants at the Meeting, the Company will be holding the Meeting virtually via a live audio webcast available online at https://web.lumiagm.com/482605375, where all shareholders regardless of geographic location will have an equal opportunity to participate and vote.

Notice-and-Access

As permitted under Canadian securities rules, management is using “Notice-and-Access” to deliver the Information Circular prepared in connection with the Meeting and the Annual Financial Statements to both registered and non-registered shareholders. This means that instead of mailing paper copies of the Information Circular and the Annual Financial Statements, these are posted online for shareholders to access them, which reduces mailing and printing costs, and is more environmentally friendly as it reduces paper use. Shareholders will therefore receive by mail (i) this notice, which explains how to access the Information Circular and the Annual Financial Statements electronically and request paper copies, and how to vote and/or attend the Meeting, (ii) a form of proxy (for registered shareholders) or a voting instruction form (“VIF”) (for non-registered shareholders), with instructions on how to vote, and (iii) an additional document explaining how to attend and vote at the Meeting (the “Virtual Meeting User Guide”). Shareholders who previously signed up for electronic delivery of Meeting materials will receive them via email.

 

How to Access the Information Circular and Annual Financial Statements

The Information Circular and Annual Financial Statements and other Meeting materials are available on our website at investors.alithya.com, on the website of our transfer agent, TSX Trust Company (“TSX Trust”), at www.meetingdocuments.com/TSXT/ALYA, as well as on SEDAR+ at www.sedarplus.com and on EDGAR at www.sec.gov. Please review the Information Circular before voting.

How to Request Paper Copies

Shareholders may request paper copies of the Information Circular and Annual Financial Statements at no cost.

Before the Meeting, shareholders may request paper copies on the website of TSX Trust at www.meetingdocuments.com/TSXT/ALYA or by contacting TSX Trust at 1-888-433-6443 (toll free in Canada and the U.S.) or 1-416-682-3801. The Information Circular and/or Annual Financial Statements, as applicable, will be sent within three business days of receipt of the request. To receive a paper copy of the Information Circular prior to the 10:00 a.m. (Eastern Daylight Time) voting deadline on September 6, 2024, requests must be received by no later than 10:00 a.m. (Eastern Daylight Time) on August 27, 2024. Shareholders who request paper copies of these documents will not receive a new form of proxy or VIF and should therefore keep the form that was sent to them to vote their shares. After the Meeting, requests for paper copies may be made by email at secretariat@alithya.com, by mail at Corporate Secretariat, Alithya Group inc., 1100, Robert-Bourassa Boulevard, Suite 400, Montréal, Québec, H3B 3A5, or by phone at 1-844-985-5552. Paper copies of the documents will be sent within ten business days of receipt of the request.

 


How to Vote

Shareholders may vote prior to the Meeting or at the Meeting. It is however recommended that shareholders vote prior to the Meeting using all forms of proxy or VIFs received even if they intend to attend the Meeting. Shareholders should read the Information Circular and other Meeting materials before voting and refer to the instructions on their form of proxy or VIF and in the Information Circular for details on how to vote. Voting instructions must be received by the 10:00 a.m. (Eastern Daylight Time) voting deadline on September 6, 2024 (or if the Meeting is adjourned or postponed, by 10:00 a.m. (Eastern Daylight Time) on the business day prior to the day fixed for the adjourned or postponed meeting).

How to Attend the Meeting

The Meeting will be held virtually via a live audio webcast available online at https://web.lumiagm.com/482605375 and will be open to all shareholders as well as to the general public, except that only registered shareholders and duly appointed and registered proxyholders will have the opportunity to vote and ask questions. The process to attend the Meeting is different for registered shareholders and non-registered shareholders. Please refer to the information contained in this notice, the Information Circular and the Virtual Meeting User Guide. It is recommended to undertake all required steps at least one week before the Meeting and to join the Meeting at least 15 minutes before it begins to avoid missing the beginning due to technical difficulties.

REGISTERED SHAREHOLDERS

Shareholders who received a form entitled “Form of Proxy” or an email directed to registered shareholders from TSX Trust are registered shareholders. To attend the Meeting, registered shareholders may visit https://web.lumiagm.com/482605375 on the day of the Meeting, select the option “I have a login” and enter the 13-digit control number that appears on their form of proxy or in the email they received, as their username, and “alithya2024” (case sensitive) as their password.

Registered shareholders who appointed someone other than the persons named by management as their proxyholder to represent them at the Meeting must, after having submitted their proxy, either contact or have their proxyholder contact TSX Trust by phone at 1-866-751-6315 (toll free in Canada and the U.S.) or 1-416-682-3860, or complete the online form at www.tsxtrust.com/control-number-request, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 to register such other person and provide an email address at which TSX Trust will send a 13-digit proxyholder control number 24 to 48 hours before the Meeting.

NON-REGISTERED SHAREHOLDERS

Shareholders who received a form entitled “Voting Instruction Form” from TSX Trust or their intermediary or an email requesting voting instructions from their intermediary, and shareholders who participate in the Company’s Employee Share Purchase Plan (“ESPP Participants”) are non-registered shareholders. Non-registered shareholders are shareholders whose shares are registered in the name of their intermediary (such as a securities broker or a financial institution) which holds them on their behalf. As the Company and TSX Trust do not typically have a record of such shareholders, and, as a result, of their entitlement to vote, non-registered shareholders who

wish to vote and ask questions at the Meeting or appoint someone other than the persons named by management to do so must follow the following two steps:

Step 1: Submit their voting instructions and appoint themselves or someone else as their proxyholder by mail, internet, fax or email, as applicable, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 or such other deadline their intermediary may fix. Voting by phone is not recommended as it is not possible to appoint someone other than the persons named by management by phone.

Important Note: U.S. non-registered shareholders who are not ESPP Participants and who wish to appoint themselves or a proxyholder must obtain a legal proxy form from their intermediary and submit it to TSX Trust by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024.

Step 2: Once their voting instructions or legal proxy form has been submitted, non-registered shareholders or their proxyholder must contact TSX Trust by phone at 1-866-751-6315 (toll free in Canada and the U.S.) or 1-416-682-3860, or complete the online form at www.tsxtrust.com/control-number-request, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 to register and provide an email address at which TSX Trust will send a 13-digit proxyholder control number 24 to 48 hours before the Meeting.

Once these steps are completed and a proxyholder control number has been received, non-registered shareholders or their proxyholder will be able to attend the Meeting at https://web.lumiagm.com/482605375 by selecting the option “I have a login” and entering their 13-digit proxyholder control number as their username and “alithya2024” (case sensitive) as their password. Without a proxyholder control number, non-registered shareholders and their proxyholders will only be able to attend the Meeting by selecting the option “I am a guest”, which will not entitle them to vote or ask questions. Non-registered shareholders who do not complete the above two steps by 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 will not be able to obtain a proxyholder control number. The control number appearing on their VIF is NOT a proxyholder control number and may not be used to attend the Meeting.

Questions

For questions about “Notice-and-Access” or assistance with the process to vote or attend the Meeting, shareholders may contact TSX Trust by phone at 1-800-387-0825 or by email at shareholderinquiries@tmx.com or Broadridge Financial Solutions, Inc. at 1-844-916-0609 (toll free in North America) or 1-303-562-9305, as applicable. For live technical assistance in operating the Meeting platform and voting during the Meeting, please contact Lumi Canada Inc. at support-ca@lumiglobal.com.

Montréal, Québec

July 15, 2024

By Order of the Board of Directors

 

LOGO

Nathalie Forcier

Chief Legal Officer and Corporate Secretary

 

Exhibit 99.4

 

LOGO

Virtual Meeting User Guide The annual general and special meeting of shareholders (the “Meeting”) of Alithya Group inc. (the “Company”) will be held virtually, giving you the opportunity to attend the Meeting online using a smartphone, tablet or computer. You will be able to view a live audio webcast of the Meeting, ask questions and submit your votes in real time. The Meeting will be open to all shareholders as well as to the general public, except that only registered shareholders and duly appointed and registered proxyholders will have the opportunity to vote and ask questions. Important Notice for Non-Registered Shareholders Non-registered shareholders are shareholders whose shares are registered in the records of the Company in the name of their intermediary (such as a securities broker or a financial institution) which holds them on their behalf. Employees who participate in the Company’s Employee Share Purchase Plan are non-registered shareholders. Non-registered shareholders who have not duly appointed and registered themselves as proxyholder will not be able to participate at the Meeting as shareholders. If you are a non-registered shareholder and wish to attend and vote at the Meeting, you should carefully follow the instructions set out on your voting information form and in the notice of meeting and management information circular relating to the Meeting, in order to appoint yourself as your proxyholder, otherwise you will have no choice but to log in as a guest and you will be unable to vote and ask questions at the Meeting. Getting Ready Before the Meeting Please verify that the browser on the device you will be using to attend the Meeting is compatible. You will need the latest version of Chrome, Safari, Edge or Firefox. Using Internet Explorer is not recommended as it is no longer supported and may not function properly. Gather the information you need to log in to the Meeting: Meeting link: https://web.lumiagm.com/482605375 Password: alithya2024 (case sensitive) Username: Your 13-digit control number Registered Shareholders: It is the control number appearing on your form of proxy or in the email directed to registered shareholders that TSX Trust Company (“TSX Trust”) sent you, if you signed up for electronic delivery of all Meeting materials. Non-Registered Shareholders and Proxyholders: It is the proxyholder control number TSX Trust sent by email 24 to 48 hours before the Meeting. Shareholders who appointed themselves or someone other than the persons named by management as their proxyholder must contact TSX Trust by phone at 1-866-751-6315 (toll free in Canada and the U.S.) or 1-416-682-3860 or complete the online form at www.tsxtrust.com/control-number-request, by no later than 10:00 a.m. (Eastern Daylight Time) on September 6, 2024 to register themselves or their proxyholder and provide TSX Trust with an email address at which TSX Trust will send a proxyholder control number. Failure to do so will result in them not being able to attend and vote at the Meeting. How to Log In Visit https://web.lumiagm.com/482605375 in a web browser (not a Google search) on your smartphone, tablet or computer. Once on the log in page of the Meeting, if you have a username (i.e. control number), select the option “I have a login”. If you do not have one, select the option “I am a guest” and fill in the required fields. To log in, enter your control number in the field “Username” and “alithya2024” (case sensitive) in the field “Password” and tap on “Login”. It will be permitted to log in from 9:00 a.m. (Eastern Daylight Time) on September 10, 2024.


LOGO

How to Navigate Once logged in, the home page of the Meeting will appear and you will see general information regarding the Meeting as well as links to the Meeting documents. Icons and tabs will be displayed in different areas, depending on the device you are using. If viewing on a computer, the live audio webcast will appear at the side automatically once the Meeting will have started. To view the presentation, press on the broadcast icon. To view another screen, tap the arrows on your screen. How to Vote  When the Chair of the Meeting declares the poll open: The voting tab will appear and the proposed resolutions and voting options will be displayed. To vote, simply select one of the voting options. Your choice will be highlighted and a confirmation will appear to show your vote has been received. There is no button to submit your vote. Notes: Votes may be changed at any time by selecting another voting option up to the time the Chair of the Meeting closes the poll. On some devices, in order to vote, you may need to minimize the audio cast by selecting the arrow . You will, however, continue to hear the audio. How to Ask Questions Only registered shareholders and duly appointed and registered proxyholders who logged in with their control number will be eligible to ask questions. If you would like to ask a question, select the messaging tab at the top of the screen, type your question within the text box and click the send arrow. A confirmation that your question has been received will appear. Questions can be submitted at any time during the Meeting.


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